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Joey. 00:00:01
Reporting in. 00:00:02
That's. 00:00:03
It's 4:00 PM and I'm calling the July 10th meeting of the. 00:00:04
Library Advisory Board to order. 00:00:08
This is my first public meeting that I have. 00:00:11
Conducted so. 00:00:16
I'm welcoming uh, comments about points of order to help keep this. 00:00:17
Moving along. 00:00:23
According to. 00:00:25
Expectations and smoothly. 00:00:27
Our first item, one, I'm sorry, first we'll do the call to order and the roll call. 00:00:30
We have a quorum present. We have a board member. 00:00:37
Perez. 00:00:41
Board member over and board member Nielsen. 00:00:43
Tom Oldham, who has been appointed to the board. 00:00:47
Newly is unable to attend this meeting, but we'll be welcoming him at the beginning of our next meeting. 00:00:51
He replaces. 00:00:58
Mary Ann Whitton. 00:01:00
So our next item is item one, approval of the agenda. 00:01:02
Does anyone have any comments about the agenda is published? 00:01:06
Hearing none, we do need a motion to approve the agenda. 00:01:14
Motion to Approve. 00:01:22
So and 2nd. 00:01:24
Seconded. Thank you all in favor. 00:01:27
Aye. 00:01:30
Aye. 00:01:31
Thank you. The motion passes 3. 00:01:32
00. 00:01:35
We'll next have Commission and staff announcements and I would like to start. 00:01:37
With our reference librarian guest, I'll have her introduce herself, who will be talking a bit about her role and then making the 00:01:43
announcements. 00:01:47
For I, I'm catching myself already. 00:01:53
Making the announcements for Diana Godwin, who is unable to be at today's meeting because of travel. But before I do that, I 00:01:55
should ask if any board members have any announcements they want to make. 00:02:01
Hearing none. 00:02:08
Well. 00:02:10
Hear from our guest. 00:02:11
Thank you. 00:02:14
Yes, I am Charlene Williams and I've been working at the Pacific Grove Public Library since 2019. 00:02:15
And I'm a reference librarian. I also do Team Services, so the programs, the events. 00:02:21
Publicizing and also taking care of the teen space. 00:02:29
So I look forward to getting to know the board members more so I can see how we can work together. 00:02:33
And then I will start into the notes that Diana left for me today. 00:02:39
OK. 00:02:43
So as far as staffing, Julie Wyrick has resigned. 00:02:44
And Milia Gray was promoted to head of tech services. 00:02:48
And Jackie Whiteside was promoted to tech services assistant. 00:02:52
So that opened up a 30 hour clerk position. 00:02:57
And it was accepted by our top person on the eligibility list. 00:02:59
Their name is Michelle Ramos Henkel. 00:03:03
And she actually started today, July 10th, at the library. 00:03:05
And then moving on to children's programs. 00:03:09
Mary is trying out a new program at the library called Open Play. 00:03:12
It's for ages zero to five, with their parents on the 1st, 3rd and 4th Wednesdays from 10:30 to 11:30 AM. 00:03:16
It sounds just like it's titled Open Play. 00:03:25
Parents and their children can come socialize. There's a few different toys and activities out. 00:03:29
But it's just kind of a free play time. 00:03:34
And so far the numbers have been good and for attendance. 00:03:36
And then summer reading program did start June 7th with eight weekly programs. 00:03:40
July 5th there was a film chosen by the kids. They were able to vote for it. It was seeing 2. 00:03:44
And the attendance was good. 00:03:50
And the final program for the children's programs will be on July 26th. 00:03:52
Moving on to teens then. 00:03:56
Language Arts had a concert on June 22nd in Jewel Park. 00:03:59
There was a teen open mic and cookie decorating on June 27th in the library, the teen area. 00:04:03
And there was also an ice cream party. 00:04:10
As well as books meet up where I. 00:04:12
Gave a little book talk about a recent new book in the young adult section that was on July 6th at the Little House in Jewel Park. 00:04:15
And then tomorrow. 00:04:24
Tuesday, July 11th we have a paint party with a professional artist coming in. Jessica Ansberry. 00:04:26
It'll be step-by-step, limited to 10 teens that'll be in the arcade of the library. 00:04:32
And teen tech is covered until August 15th. 00:04:38
And we will be looking for a new recruitment after that. 00:04:41
And then the gallery, the Sea Scribes calligraphy show started on July 1st. 00:04:46
And the reception was on July 7th from 5:30 to 7:00. 00:04:51
And moving on to more events. 00:04:56
We are concentrating on teens and kid events during summer reading program. 00:04:58
No adult events until August 4th. 00:05:03
The youth ambassadors. 00:05:06
Former youth ambassador Caitlin Boats, who is in attendance. 00:05:08
We'll be working with the library through the Summer Reading program. 00:05:12
And we'll attend occasional lab meetings like today. 00:05:15
Next school year to provide a teen voice. 00:05:18
And then we have two new youth ambassador library champions. 00:05:20
Their names are Olivia Englehorn. 00:05:24
And Vanessa Rivera. 00:05:27
Moving on to our move our electric vehicle. 00:05:30
The fabrication began June 12th. 00:05:33
Mary and Diana met with sign Works regarding the rap design. 00:05:36
They will receive our vehicle after fabrication is complete. 00:05:40
Which is due mid-july. 00:05:44
And then, moving on to the Fall series, the theme will be Ourselves We Sing. 00:05:47
A call and response with Walt Whitman. 00:05:52
And our understanding of the American democracy. 00:05:54
Submissions are due September 1st, 2023. 00:05:57
The opening reception will be October 6th. 00:06:00
And there will be a jury show and five events. 00:06:03
Through January 5th, 2024. 00:06:06
And that concludes the notes that Diana Godwin made. 00:06:08
Thank you. 00:06:12
Thank you. Any questions, clarification from the board? I was wondering if I could get a copy of the your notes for the minutes. 00:06:14
Of course. I have a second just for you. Thank you. Thank you. 00:06:19
Anything else? 00:06:25
What was the book that you talked about with the teens? 00:06:28
Thank you for asking. It's called the Davenports. It's by Crystal Marquis. 00:06:32
I think I'm saying that correctly. 00:06:37
It's actually gonna be book one of a series. 00:06:39
And it is a young adult book that takes place in 1910 Chicago. 00:06:42
I don't want to give too much away, but. 00:06:47
It's just a fun historical fiction with a little romance tied in that I think would appeal to many audiences, including adults as 00:06:49
well. 00:06:53
Thanks. Yeah. 00:06:57
Anything else? 00:07:00
Thank you. 00:07:03
Council liaison comments please. 00:07:04
Our announcements. 00:07:08
Umm. 00:07:12
In a bit of. 00:07:14
Something to talk about as I was at the farmers market, enjoying our wonderful farmers farmers market as usual. 00:07:17
The deer awareness booth had her stuff fly all over and so it reminded me to let you guys know about it. 00:07:24
I know Carmelita likes to get the word out and we, as probably most of us know it is spawning season, so we have lots of dose and 00:07:30
bonds all over the place. So just wanted to bring attention to that. But the the interesting thing that people may not be aware of 00:07:38
is that be NRC did a wonderful presentation that included talks about deer, seals, butterflies and I'm forgetting the other one. 00:07:45
So anybody who hasn't seen that and if you have people at the library. 00:07:52
Who are interested in any of our local wildlife. 00:08:00
That is available at the city website under agendas and minutes, So that is something that you can view from our website that 00:08:03
could be a great resource for people, especially if they're interested in all the really cool stuff we have here in our city. 00:08:09
So on to City Council announcements. 00:08:17
Probably the most talked about one would be the parklet subcommittee. We met a series of meetings with city staff and with our 00:08:20
traffic engineer. And the result of that was to come forward with a plan to have sidewalk extensions to promote permanent parklets 00:08:27
that enhance our safety through downtown and also the vibrancy and vitality in downtown. So council approved that so that we're 00:08:35
working with the traffic engineer and a contractor to do the curb. 00:08:42
Extensions to make the park parklets more permanent and so there will be more to come on that in the future and we're we've 00:08:50
actually directed staff, the city attorney and our traffic engineer to also prepare safety and compliance documentation so that 00:08:57
going forward we can really provide something special for our community. We also approved the contact with contract with GDH 00:09:04
performance hormone alternatives analysis for the intersection at Congress. 00:09:11
And Cedar and sunset and so that was something that will be funded by Caltrans and so that was one of the areas that was 00:09:18
identified. So we're looking at what will be next steps for that. 00:09:23
We also approved the school Resources Officer program with the city and the Pacific Grove Unified School District for the next 00:09:30
coming fiscal year as well as well as approving our budget and our CIP. So you've seen a lot of road work underway more of that to 00:09:36
come to get our our. 00:09:41
City looking in and working well. 00:09:47
And umm. 00:09:50
We also voted to pursue an interim repair design for the Lovers Point Pier that's been in the works for a very long time. And so 00:09:52
that will be moving forward, but also looking for potential long term solution and see what costing would be for that to see what 00:09:58
the best options are for the city and for anybody who's interested. the AU and the coastal wildlife protections items have been 00:10:05
continued to the next meeting if you guys have or hear of anybody who wants input on those. 00:10:11
So thank you very much. 00:10:19
Technique. 00:10:21
Any questions for council liaison? 00:10:22
Moving on to general public comment, we received a written comment from. 00:10:30
Inga, Lawrence and Dahler. 00:10:36
Suggesting that having supporting materials for each agenda item would make it helpful to the public. 00:10:39
And then? 00:10:46
Did you come prepared to say anything, Caitlin? We didn't get you onto the agenda, but you could say something during. 00:10:48
Public comment. 00:10:54
Yes. 00:11:09
OK. 00:11:10
So my name is Caitlin. Thank you for having me at these meetings again, I've really enjoyed. 00:11:12
Sitting in and all of this, as Charlene mentioned, I've been helping a lot with. 00:11:16
The summer reading programs, which has been really fun. 00:11:21
And I do want to mention that the addition of the reading logs for teens. 00:11:25
Has been really helpful this year. 00:11:29
In the past the reading logs have only been for the younger kids and I think adding on a reading log for the teens is also. 00:11:32
Really put them in the program a little bit more and introduced more teams to the summer reading program as a whole, so I think 00:11:39
that was a really good addition. 00:11:43
Yeah. Thank you. Thank you. 00:11:48
Could you say a bit more about what the those that reading program just for people who might not be familiar, so the summer 00:11:51
reading program as a whole? 00:11:56
There are weekly events for the younger kids. 00:12:01
Um, we have had a movie, a magician next week I believe. 00:12:05
Yeah, then there's gonna be birds and all. 00:12:11
Those types of events for the younger kids, but there's also been weekly events for teens. 00:12:15
And Charlene has mentioned we've done ice cream. 00:12:20
We've done open mic and cookie decorating. 00:12:24
And the painting this week and I think that the addition of the reading log. 00:12:27
Has introduced another aspect to that that. 00:12:31
Mimics the younger kids events. 00:12:35
In a way, that's involving SO. 00:12:38
Thank you. That was very helpful. Thank you. 00:12:41
Any questions for Caitlin? 00:12:43
I'm really glad to know that you're coming back in the fall. I wasn't sure that you would be coming back. So no, yeah, I will be 00:12:46
coming back even though that the youth and the all now tooth youth investors representing the library. I will continue helping 00:12:51
because. 00:12:55
Thank you. 00:13:00
Thank you so much. 00:13:00
And I don't think we have any other members of the public here or. 00:13:04
Signed on remotely, so I'm assuming there will be no further. 00:13:09
UH, public general public comment. 00:13:14
Our next item, item number 5, is approval of the 55A. 00:13:17
Library Advisory Board, Minutes of May 8th, 2023. 00:13:24
I'll open it up to board members to see if they have any questions about those draft minutes. 00:13:28
I have one suggestion. 00:13:34
In ongoing and continuing business and new business, the agenda had. 00:13:36
Items AB and C and Items ABC&D and in my copy of the draft minutes that knowing that numbering got lost and it just makes it 00:13:42
easier to track that the minutes track to the agenda if the numbering is the same. 00:13:49
Actually have an annotated copy I can give you? 00:13:57
And it's a very small thing, but. 00:14:00
So. 00:14:04
Um. 00:14:05
If there is no objection. 00:14:07
Umm. 00:14:09
Can we accept the Minutes as submitted with the suggested correction? 00:14:11
It's not a motion. We don't need a motion for the as I read the handbook. 00:14:17
We don't need a motion for something where. 00:14:21
The result is this straightforward because. 00:14:24
If I if I've got it right. 00:14:28
We can way, I think we can approve the Minutes, OK. 00:14:31
I'll. 00:14:34
Normally it would just be approved as submitted and and they don't. The handbook doesn't require a motion for something that 00:14:36
simple. 00:14:39
Yeah. 00:14:43
So. 00:14:44
The Minutes will consider the Minutes accepted. Thank you so much. 00:14:45
Carla Nielsen for doing a great job on those notes. 00:14:50
Moving on to six item 6, unfinished and ongoing business. 00:14:55
6A is titled Non Monetary Donations and I am a subcommittee of 1. 00:15:00
Working on that. 00:15:06
My brief update is that I did a little research. 00:15:08
And have I want to put my head together with Diana to do this because she has a history that I don't have also a good sense of. 00:15:11
Umm. 00:15:22
What's appropriate for recognition and? 00:15:23
To remind everyone, this is the possibility of a recognition program. 00:15:26
For people who make extraordinary contributions over time. 00:15:32
You know, over perhaps making connections for us or. 00:15:38
Giving something other than money. 00:15:42
To. 00:15:45
Support our museum so. 00:15:47
Came up with some ideas based on what other institutions have done. I've shared those with Diana. 00:15:49
We couldn't get together. 00:15:54
Before her travel, so I will make a further report at our next meeting. 00:15:56
Any discussion or comments or questions? 00:16:06
The Library Art collection. There wasn't a. 00:16:10
A document associated with that. And Alicia, we'd like an update from you. Yeah, So I reviewed the list of pieces to be 00:16:13
deaccessioned that was put together by Miss Crozier, and I emailed with her just a little bit about that list, and she had 00:16:19
described it several times in meetings. 00:16:25
Why pieces made it onto the list. Many of them have no information about where they came from, the artist who donated them, and 00:16:32
they they don't really add value to the library's collection. So there's I I forget the number of pieces. I think it was 11 or 12. 00:16:39
There's a little picture of each piece so that. 00:16:46
Went out, it was made public, so if anybody in the community has any information or has a particular. 00:16:54
A recommendation or wish they would like to make about those pieces of art. I think we would really welcome that I. 00:17:04
Don't have any strong recommendations on what we do with the pieces. 00:17:12
Umm. 00:17:18
Everything I thought of, I I either felt. 00:17:19
Was. 00:17:22
Was not. 00:17:28
Really. 00:17:30
Considering the pieces or was, you know if we. 00:17:32
Use them, you know, do like auctions or something you know. These are the pieces that were not thought to be of particular. 00:17:37
Special value, so I'm not sure if those would be. 00:17:45
If that would be a fruitful endeavor, so I'm I'm. 00:17:49
I'm hoping we can kind of have a bit of a discussion on. 00:17:53
How we think we can deaccession this? 00:17:57
I'm not an expert here. 00:18:03
I I don't know that any of. 00:18:06
As other than the library staff are, but I think what the important thing is that we have surfaced that list and it's Inga 00:18:08
Lawrence and Dahmer has. 00:18:14
Suggested more than once that there might be community members. 00:18:22
Who would know something about these and maybe inform us about why they might be something that we would want to keep instead of 00:18:25
the accession like we did accession books? 00:18:30
And. 00:18:36
I think that. 00:18:37
Um. 00:18:39
The. 00:18:42
This communication through the library board might be enough. What? What's the thinking about whether that would be enough? 00:18:45
Accessibility to the public, to this list, to. 00:18:54
Yeah. I'm seeing general consensus on that, so. 00:18:58
I I What I'd like to suggest is that we hold keep this agenda item for the next meeting in case something surfaces in the coming 00:19:03
two months. 00:19:08
And if it doesn't, then I do think there is an existing process for Ohh. There is, yeah, what Diana described as we would do the 00:19:14
same thing as we do with books. 00:19:20
So we could sell them, we could give them away to. 00:19:26
We could even discard them. 00:19:31
That those would be the kinds of actions we can take with a book that we want to get out of the collection. 00:19:34
OK, so you want to. 00:19:40
Discuss what to do with them next time. That's what I kind of like to do if nothing. Service, I think. 00:19:42
I I think if nothing surfaced, it would be very straightforward to. 00:19:48
Aye. 00:19:53
Send this back to staff and have them put their heads together with the friends maybe and figure out if there was some use that 00:19:56
could be made of these. That was one of my recommendations is see if the friends know what to do. 00:20:02
Well, that's what they do with the books. They will donate them to the friends for their book sale if they come out of the 00:20:10
collection. And I see our council liaison is would like to make a comment. 00:20:15
Microphone. 00:20:22
Ohh. 00:20:23
I started to discuss it before I opened it to public comment, so my apologies, this is where I need help. 00:20:25
Umm. 00:20:31
So is there any public comment about this? 00:20:32
Seeing none. 00:20:38
So you know, to keep myself honest, I need to ask for public comment for each of these items before we discuss them and that's. 00:20:40
We'll do better. 00:20:48
Um. 00:20:50
So I I think we have a consensus that we'll take this. We will not close this off at this time. We will. 00:20:54
Figure out at our next meeting if there has been any information that's flowed in. 00:21:02
About these items and then otherwise. 00:21:07
Simply. 00:21:11
Ask the library to deal with them the same way they would with books that are coming out of the collection. 00:21:14
Good. Thank you for your help, Alicia. That was very good. So let's see if I can do the next one according to form. 00:21:19
Umm. 00:21:25
6C is expanding the reach of the board once again, Alicia. 00:21:26
I don't think that one's fine, OK? 00:21:34
I will take. 00:21:36
That back. 00:21:38
Let's see what my notes are. This could be a parness. 00:21:39
Umm. 00:21:48
I think. I think it must be a Parnas. 00:21:53
It could easily be. 00:21:55
So. 00:21:56
I suspect Carla would know if that was hers. 00:21:59
Is that the team? That's the. 00:22:02
Grabbing all the teens one you were working on. 00:22:04
Yeah, No. 00:22:06
Yes, please. 00:22:14
This is similar to the Communication Outreach and Community Involvement Commitment which. 00:22:17
Is myself and Aparna. 00:22:26
OK. 00:22:29
So it's very similar. 00:22:30
Should we make a decision to fold those two together? 00:22:32
I would. 00:22:36
Because I had originally volunteered for the Teen Involvement. 00:22:38
OK, so that is a change. 00:22:42
So I'll ask if there is, I guess we can get a motion right? And a second and then ask for public comment, correct? 00:22:46
First, OK. 00:22:56
So is there any public comment on this item, on the possibility of including these two items together, combining these two 00:22:58
committees? 00:23:01
So the part I'm pretty confident in, since it's a change in our committee. 00:23:08
Structure, even though it might be just in the form of a correction, but that we. 00:23:12
We do need a motion. 00:23:17
I can try. 00:23:25
I move that expanding the reach of the board. 00:23:27
The acknowledges having been combined with the Outreach, Communication and Community Involvement Subcommittee. 00:23:31
Made-up of Carla Nielsen and Aparna Srinivasan. 00:23:39
Seconded. 00:23:43
Excellent. 00:23:44
Any discussion? 00:23:46
All in favor. 00:23:50
Aye. 00:23:52
This passes 300. 00:23:53
And. 00:23:59
We'll move on to item 6D, which is the mission statement. 00:24:01
Umm. 00:24:06
And this, Alicia, I think you were involved with. 00:24:07
This one is mine and I I as written in the. 00:24:10
When you click the link on the agenda and it gives you kind of the one line about it it. 00:24:15
What was written was the description to address the mission statement of the board. 00:24:20
And I've I've gone back and looked at that and I think that the mission statement of the board is pretty clear and pretty. 00:24:26
I I don't. 00:24:34
See any particular need to you know edit that, but I was thinking about. 00:24:35
Looking at not necessarily the mission statement of the library, because the library already has a great mission statement. 00:24:40
But maybe expanding and kind of drawing down through different levels of specificity in a plan? 00:24:46
Getting at sort of what are the some of the stated goals of the library? More because the mission statement is very broad, it 00:24:55
tends to stick around for a very long time. But you know right now in 2023 what are? 00:25:02
The goals of the library, What are the things that all the? 00:25:09
Staff and and volunteers are working towards and. 00:25:13
And do, does the library want to use that opportunity to? 00:25:18
Make a statement of about some of the goals that they have and with that. 00:25:24
The the purpose of. 00:25:30
Making explicit those goals and perhaps lines of programming if that is relevant. 00:25:34
Is for the board and other people working with the library to know that their their. 00:25:40
Work and their ideas are going to be in line with the stated goal, so that each of us, in doing our subcommittees, isn't going off 00:25:47
in the directions that we think. 00:25:52
We like or what What You know. It doesn't matter what my goal for the library is it. 00:25:58
Matters that. 00:26:04
You know it. 00:26:05
For example, any of these subcommittees making sure that. 00:26:06
What we're working towards when we say things like best benefits the library. We know what that is. 00:26:10
So I talked with Aparna very briefly after our last meeting. 00:26:17
About. 00:26:21
Getting with the library staff and. 00:26:23
Hearing from them. 00:26:27
What? 00:26:28
They think is most important. 00:26:29
For, I don't know. 00:26:32
A year, two years, three years doesn't matter. And I've done a lot of looking up of other strategic plans. 00:26:33
Of other libraries in the state. 00:26:41
And it basically depends on where do I find myself and is the library open that day and can I find someone to ask? 00:26:44
And do they have this information publicly available on their website? They all do. 00:26:51
Obviously very big library systems are going to have. 00:26:56
You know, more explicit, longer strategic plans. But. 00:27:00
Kind of. 00:27:06
Taking from. 00:27:08
Those libraries the idea of of having. 00:27:10
Those things more specific and making sure that. 00:27:14
What we have is very, very relevant to our community. 00:27:17
So I will be working with a partner and library staff to make sure that I understand and we all understand what. 00:27:21
They are working on so that we can champion that. 00:27:29
That's it. Thank you. 00:27:32
So before asking for public comment, I think I can just feedback. 00:27:34
What the what I heard which one is? I think this was originally crafted around the mission statement of the board. 00:27:40
And what you? 00:27:48
I I think you're reporting that that. 00:27:49
That that has been reviewed and there's no need to change it. 00:27:52
Correct. I don't think so. I don't think that there. 00:27:56
Was a discussion of the mission statement of the board, I think at some point. 00:28:00
Someone was going to come and tell us about the mission of the board. I don't know if that. 00:28:04
Is still going to happen. 00:28:09
But. 00:28:11
This agenda item I think was always something that was there, so I stand corrected. 00:28:12
Umm. 00:28:19
So. 00:28:21
Is it an open? 00:28:22
We did a mission statement for this board a couple of years ago. 00:28:24
And I I think I've got my clarification. 00:28:28
I think I do that. 00:28:30
This item was always about the. 00:28:32
Goals of. 00:28:35
The museum staff and not the mission of the board. 00:28:36
Yes, OK. 00:28:40
Got it. 00:28:41
So. 00:28:42
So now, having gotten that clarification, is there a? 00:28:43
Public. 00:28:48
Comment. 00:28:49
Hearing none. 00:28:54
We can bring it back for discussion. 00:28:56
Oops. 00:28:59
So, so long as you know, in my opinion, so long as. 00:29:00
Diana is involved in the commitment of any of her staff to anything that's I think is very important. 00:29:06
This sounds like a really good idea to me. 00:29:14
I think it would be. 00:29:17
Very, you know, educational for. 00:29:20
The public and it would help keep us all aligned if we knew. 00:29:23
What the goals of the organization were. 00:29:26
That could even be a routine process. However, frequently those goals are reset. 00:29:31
They could be communicated and we could make sure we're all aligned. 00:29:36
And I like the idea of starting with staff rather than starting outside. I mean, they're the experts and. 00:29:40
And the ones with the. 00:29:47
The. 00:29:49
You know the the planning process and things like that, so. 00:29:51
So the next step. 00:29:54
Would be. We'll continue this item with the understanding that it is. 00:29:56
This is now. 00:30:01
A subcommittee on the goals? 00:30:03
Of staff. 00:30:08
Right. 00:30:10
Is that I mean is that? 00:30:13
What we wanna call it. 00:30:15
I. 00:30:17
So. 00:30:18
More like alignment. 00:30:20
Everyone's on the same page, everyone's going towards the same goals. So if it was a if, if we were talking about a huge program, 00:30:22
we would be talking about a strategic plan, right, Which is a very specific. 00:30:28
Prescribed document with these parts and I don't think anyone needs or wants that correct. That's not appropriate but but as I'm 00:30:34
looking through what are the things that can be helpful so. 00:30:41
How about calling it goal alignment? 00:30:49
Ohh like that's good goal. I'm subcommittee. It's specific enough and broad enough OK? 00:30:51
That works for me, I think. I think that's a good step forward in in clarity about what this is all about and I will reiterate 00:30:57
that the intention is not. 00:31:01
To use up staff time, yeah, I understand. So here's a repeating we could hope, hopefully we could base this on work that's already 00:31:06
been done as a place to start. And then. 00:31:11
And then? 00:31:16
You know, see where we go from there, but I really like that the direction this is taken, so. 00:31:17
That's my editorial comment. 00:31:22
And then moving on to item 6E. 00:31:25
Outreach, community communication and community involvement. 00:31:30
Carla and Aparna. 00:31:37
Yes, yes, please. 00:31:39
So being a new member of the library board, it makes sense that the first action item for me was to become familiar with the 00:31:41
current services and offerings. 00:31:46
And it kind of made a list in ways that I could do that. 00:31:52
Become more familiar with the monthly newsletter outlining the programs. 00:31:57
Attend the promoted events. 00:32:02
Which I have done. I've taken my granddaughter to the summer reading program. 00:32:05
She loved the magician. He was amazing. Um. So do more of those things. Um. 00:32:10
Engage the community involvement in those events. 00:32:17
Um, again. I went to several of the children summer reading programs. 00:32:20
And just one thing that caught my eye is it wasn't just children there, it was parents and grandparents. 00:32:25
And so one thing thought that came to my mind is as far as a marketing tool, perhaps at the end of that program you could mention 00:32:32
some adult programs. 00:32:37
Because you've got that captive audience right there. 00:32:43
And I know they did a good job with UM. 00:32:47
Telling at the end of his program, we have books on magic at the library come on over kids. And the kids were just so anxious to 00:32:50
go and to, you know, get in there and get those books. And so I thought. 00:32:56
Half of the people were adults. 00:33:03
So it's perfect time to expand on the adult programs. 00:33:05
Umm. 00:33:09
And then again, look at the quality of the program, the demographics of the users of traditional library services as well as new 00:33:10
the new innovations. 00:33:15
And this ties into Elicia's making time to discuss areas of opportunity with the library staff. 00:33:21
It's not you're a great resource, of course. 00:33:29
And this is going to be, you know, an ongoing research project and a partner and I are kind of individually exploring. 00:33:33
The programs and the library and the offerings, because she comes from a different demographic and a different. 00:33:40
She has older children, I have younger grandchildren. I have a lot of senior friends. So I think when we come together we can 00:33:47
share our findings and then brainstorm, you know, the next step. 00:33:53
Thank you. 00:34:02
I don't have any clarifying questions to you, Alicia. 00:34:04
Actually I do. I said no, but then I changed my mind. You mentioned demographics and I think that we mentioned this last time. 00:34:09
Did you have any plans to look into? 00:34:17
Umm. 00:34:21
The idea that, you know, we've got community members who. 00:34:23
Can be. 00:34:27
Characterized in these ways and checking to see are those people. 00:34:29
At the library doing things at the library? Was that part of it? 00:34:33
Yes, OK. I'm looking forward to. 00:34:39
To that cause, I think that I was thinking about that as well in terms of what the goals are because. 00:34:42
I'm going to. 00:34:47
Assume that one of the goals is to reach all the community members. Exactly. That's the community outrage. Yeah, and that's, you 00:34:48
know, finding out. 00:34:52
Would you come to the library if we what can we offer to bring you in? What are the needs of the community, the needs of the 00:34:58
community? We mentioned, I think before about people that are house bound. 00:35:03
You know, are they getting the word out that the library has particular services that, hmm, can enrich their lives? 00:35:09
So yeah, it's a big. 00:35:17
Yeah, and. 00:35:20
We've mentioned several times that teens are the number one priority group right now. Was that based on? 00:35:22
And I mean, I wonder what? 00:35:32
Led to that decision. Was it an understanding that? 00:35:35
The library wasn't. 00:35:39
You'd be reaching all the teens or, you know, I don't know, or the younger demographic is growing from the light. That's a 00:35:40
question I might have, Yeah. 00:35:45
So that would be, again, the conversations with the library staff. 00:35:50
To find out you know. 00:35:54
So that's. 00:35:56
I think that's clarifying. 00:35:58
And I will now ask if there's any public comment on the. 00:36:01
Report from this committee. 00:36:07
Hearing none. 00:36:12
Is there any further discussion? 00:36:14
Sounds like this is ongoing work and we'll continue to carry it on the ongoing business agenda. 00:36:18
Correct. I think you know we will. 00:36:24
We will present our findings and then there will be new action items for the next two months. You know that it'll just be a 00:36:27
continuous process, but we will come to some sort of a A. 00:36:33
Agreements or. 00:36:38
Or you know, action plan for particular items. 00:36:42
Didn't. 00:36:47
And then the final item is 6. 00:36:49
F. 00:36:52
Which probably should be under. 00:36:54
New business, but we'll leave it where it is. 00:36:56
Umm. 00:36:59
After. 00:37:02
Some feedback about process. 00:37:05
Uh. 00:37:07
Would we? 00:37:08
We'll have a process where we. 00:37:10
Discuss future agenda items in the public part of our meeting. 00:37:13
So rather than, you know. 00:37:17
Between meetings. 00:37:20
And so I'm going to keep this as a standing item. 00:37:22
I understand other boards take it up under the announcement section, but if I have it as a separate item it's going to make it 00:37:27
easier for me. 00:37:30
And I will. 00:37:34
Assert my privilege to do that. 00:37:36
So this is just a request. Does anyone have anything in addition to what we've discussed that you would like to put on a future? 00:37:38
Meeting agenda. 00:37:47
I'm sorry. 00:37:51
Ohh, it's do with public comment first. I'm sorry. 00:37:53
You should have like, a laminated card. Yeah. Now public servant. 00:37:58
So. 00:38:02
Is there any public comment? 00:38:05
Thank you. 00:38:07
And then hearing none. 00:38:12
Are there any suggestions from board members or staff or? 00:38:15
Liaisons. 00:38:20
For future agenda items. 00:38:22
Hearing none. 00:38:29
And seeing that our agenda includes no new business item 7. 00:38:31
Umm. 00:38:36
We are adjourned. 00:38:37
At 437 1/2. 00:38:40
Thank you very much. 00:38:45
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Joey. 00:00:01
Reporting in. 00:00:02
That's. 00:00:03
It's 4:00 PM and I'm calling the July 10th meeting of the. 00:00:04
Library Advisory Board to order. 00:00:08
This is my first public meeting that I have. 00:00:11
Conducted so. 00:00:16
I'm welcoming uh, comments about points of order to help keep this. 00:00:17
Moving along. 00:00:23
According to. 00:00:25
Expectations and smoothly. 00:00:27
Our first item, one, I'm sorry, first we'll do the call to order and the roll call. 00:00:30
We have a quorum present. We have a board member. 00:00:37
Perez. 00:00:41
Board member over and board member Nielsen. 00:00:43
Tom Oldham, who has been appointed to the board. 00:00:47
Newly is unable to attend this meeting, but we'll be welcoming him at the beginning of our next meeting. 00:00:51
He replaces. 00:00:58
Mary Ann Whitton. 00:01:00
So our next item is item one, approval of the agenda. 00:01:02
Does anyone have any comments about the agenda is published? 00:01:06
Hearing none, we do need a motion to approve the agenda. 00:01:14
Motion to Approve. 00:01:22
So and 2nd. 00:01:24
Seconded. Thank you all in favor. 00:01:27
Aye. 00:01:30
Aye. 00:01:31
Thank you. The motion passes 3. 00:01:32
00. 00:01:35
We'll next have Commission and staff announcements and I would like to start. 00:01:37
With our reference librarian guest, I'll have her introduce herself, who will be talking a bit about her role and then making the 00:01:43
announcements. 00:01:47
For I, I'm catching myself already. 00:01:53
Making the announcements for Diana Godwin, who is unable to be at today's meeting because of travel. But before I do that, I 00:01:55
should ask if any board members have any announcements they want to make. 00:02:01
Hearing none. 00:02:08
Well. 00:02:10
Hear from our guest. 00:02:11
Thank you. 00:02:14
Yes, I am Charlene Williams and I've been working at the Pacific Grove Public Library since 2019. 00:02:15
And I'm a reference librarian. I also do Team Services, so the programs, the events. 00:02:21
Publicizing and also taking care of the teen space. 00:02:29
So I look forward to getting to know the board members more so I can see how we can work together. 00:02:33
And then I will start into the notes that Diana left for me today. 00:02:39
OK. 00:02:43
So as far as staffing, Julie Wyrick has resigned. 00:02:44
And Milia Gray was promoted to head of tech services. 00:02:48
And Jackie Whiteside was promoted to tech services assistant. 00:02:52
So that opened up a 30 hour clerk position. 00:02:57
And it was accepted by our top person on the eligibility list. 00:02:59
Their name is Michelle Ramos Henkel. 00:03:03
And she actually started today, July 10th, at the library. 00:03:05
And then moving on to children's programs. 00:03:09
Mary is trying out a new program at the library called Open Play. 00:03:12
It's for ages zero to five, with their parents on the 1st, 3rd and 4th Wednesdays from 10:30 to 11:30 AM. 00:03:16
It sounds just like it's titled Open Play. 00:03:25
Parents and their children can come socialize. There's a few different toys and activities out. 00:03:29
But it's just kind of a free play time. 00:03:34
And so far the numbers have been good and for attendance. 00:03:36
And then summer reading program did start June 7th with eight weekly programs. 00:03:40
July 5th there was a film chosen by the kids. They were able to vote for it. It was seeing 2. 00:03:44
And the attendance was good. 00:03:50
And the final program for the children's programs will be on July 26th. 00:03:52
Moving on to teens then. 00:03:56
Language Arts had a concert on June 22nd in Jewel Park. 00:03:59
There was a teen open mic and cookie decorating on June 27th in the library, the teen area. 00:04:03
And there was also an ice cream party. 00:04:10
As well as books meet up where I. 00:04:12
Gave a little book talk about a recent new book in the young adult section that was on July 6th at the Little House in Jewel Park. 00:04:15
And then tomorrow. 00:04:24
Tuesday, July 11th we have a paint party with a professional artist coming in. Jessica Ansberry. 00:04:26
It'll be step-by-step, limited to 10 teens that'll be in the arcade of the library. 00:04:32
And teen tech is covered until August 15th. 00:04:38
And we will be looking for a new recruitment after that. 00:04:41
And then the gallery, the Sea Scribes calligraphy show started on July 1st. 00:04:46
And the reception was on July 7th from 5:30 to 7:00. 00:04:51
And moving on to more events. 00:04:56
We are concentrating on teens and kid events during summer reading program. 00:04:58
No adult events until August 4th. 00:05:03
The youth ambassadors. 00:05:06
Former youth ambassador Caitlin Boats, who is in attendance. 00:05:08
We'll be working with the library through the Summer Reading program. 00:05:12
And we'll attend occasional lab meetings like today. 00:05:15
Next school year to provide a teen voice. 00:05:18
And then we have two new youth ambassador library champions. 00:05:20
Their names are Olivia Englehorn. 00:05:24
And Vanessa Rivera. 00:05:27
Moving on to our move our electric vehicle. 00:05:30
The fabrication began June 12th. 00:05:33
Mary and Diana met with sign Works regarding the rap design. 00:05:36
They will receive our vehicle after fabrication is complete. 00:05:40
Which is due mid-july. 00:05:44
And then, moving on to the Fall series, the theme will be Ourselves We Sing. 00:05:47
A call and response with Walt Whitman. 00:05:52
And our understanding of the American democracy. 00:05:54
Submissions are due September 1st, 2023. 00:05:57
The opening reception will be October 6th. 00:06:00
And there will be a jury show and five events. 00:06:03
Through January 5th, 2024. 00:06:06
And that concludes the notes that Diana Godwin made. 00:06:08
Thank you. 00:06:12
Thank you. Any questions, clarification from the board? I was wondering if I could get a copy of the your notes for the minutes. 00:06:14
Of course. I have a second just for you. Thank you. Thank you. 00:06:19
Anything else? 00:06:25
What was the book that you talked about with the teens? 00:06:28
Thank you for asking. It's called the Davenports. It's by Crystal Marquis. 00:06:32
I think I'm saying that correctly. 00:06:37
It's actually gonna be book one of a series. 00:06:39
And it is a young adult book that takes place in 1910 Chicago. 00:06:42
I don't want to give too much away, but. 00:06:47
It's just a fun historical fiction with a little romance tied in that I think would appeal to many audiences, including adults as 00:06:49
well. 00:06:53
Thanks. Yeah. 00:06:57
Anything else? 00:07:00
Thank you. 00:07:03
Council liaison comments please. 00:07:04
Our announcements. 00:07:08
Umm. 00:07:12
In a bit of. 00:07:14
Something to talk about as I was at the farmers market, enjoying our wonderful farmers farmers market as usual. 00:07:17
The deer awareness booth had her stuff fly all over and so it reminded me to let you guys know about it. 00:07:24
I know Carmelita likes to get the word out and we, as probably most of us know it is spawning season, so we have lots of dose and 00:07:30
bonds all over the place. So just wanted to bring attention to that. But the the interesting thing that people may not be aware of 00:07:38
is that be NRC did a wonderful presentation that included talks about deer, seals, butterflies and I'm forgetting the other one. 00:07:45
So anybody who hasn't seen that and if you have people at the library. 00:07:52
Who are interested in any of our local wildlife. 00:08:00
That is available at the city website under agendas and minutes, So that is something that you can view from our website that 00:08:03
could be a great resource for people, especially if they're interested in all the really cool stuff we have here in our city. 00:08:09
So on to City Council announcements. 00:08:17
Probably the most talked about one would be the parklet subcommittee. We met a series of meetings with city staff and with our 00:08:20
traffic engineer. And the result of that was to come forward with a plan to have sidewalk extensions to promote permanent parklets 00:08:27
that enhance our safety through downtown and also the vibrancy and vitality in downtown. So council approved that so that we're 00:08:35
working with the traffic engineer and a contractor to do the curb. 00:08:42
Extensions to make the park parklets more permanent and so there will be more to come on that in the future and we're we've 00:08:50
actually directed staff, the city attorney and our traffic engineer to also prepare safety and compliance documentation so that 00:08:57
going forward we can really provide something special for our community. We also approved the contact with contract with GDH 00:09:04
performance hormone alternatives analysis for the intersection at Congress. 00:09:11
And Cedar and sunset and so that was something that will be funded by Caltrans and so that was one of the areas that was 00:09:18
identified. So we're looking at what will be next steps for that. 00:09:23
We also approved the school Resources Officer program with the city and the Pacific Grove Unified School District for the next 00:09:30
coming fiscal year as well as well as approving our budget and our CIP. So you've seen a lot of road work underway more of that to 00:09:36
come to get our our. 00:09:41
City looking in and working well. 00:09:47
And umm. 00:09:50
We also voted to pursue an interim repair design for the Lovers Point Pier that's been in the works for a very long time. And so 00:09:52
that will be moving forward, but also looking for potential long term solution and see what costing would be for that to see what 00:09:58
the best options are for the city and for anybody who's interested. the AU and the coastal wildlife protections items have been 00:10:05
continued to the next meeting if you guys have or hear of anybody who wants input on those. 00:10:11
So thank you very much. 00:10:19
Technique. 00:10:21
Any questions for council liaison? 00:10:22
Moving on to general public comment, we received a written comment from. 00:10:30
Inga, Lawrence and Dahler. 00:10:36
Suggesting that having supporting materials for each agenda item would make it helpful to the public. 00:10:39
And then? 00:10:46
Did you come prepared to say anything, Caitlin? We didn't get you onto the agenda, but you could say something during. 00:10:48
Public comment. 00:10:54
Yes. 00:11:09
OK. 00:11:10
So my name is Caitlin. Thank you for having me at these meetings again, I've really enjoyed. 00:11:12
Sitting in and all of this, as Charlene mentioned, I've been helping a lot with. 00:11:16
The summer reading programs, which has been really fun. 00:11:21
And I do want to mention that the addition of the reading logs for teens. 00:11:25
Has been really helpful this year. 00:11:29
In the past the reading logs have only been for the younger kids and I think adding on a reading log for the teens is also. 00:11:32
Really put them in the program a little bit more and introduced more teams to the summer reading program as a whole, so I think 00:11:39
that was a really good addition. 00:11:43
Yeah. Thank you. Thank you. 00:11:48
Could you say a bit more about what the those that reading program just for people who might not be familiar, so the summer 00:11:51
reading program as a whole? 00:11:56
There are weekly events for the younger kids. 00:12:01
Um, we have had a movie, a magician next week I believe. 00:12:05
Yeah, then there's gonna be birds and all. 00:12:11
Those types of events for the younger kids, but there's also been weekly events for teens. 00:12:15
And Charlene has mentioned we've done ice cream. 00:12:20
We've done open mic and cookie decorating. 00:12:24
And the painting this week and I think that the addition of the reading log. 00:12:27
Has introduced another aspect to that that. 00:12:31
Mimics the younger kids events. 00:12:35
In a way, that's involving SO. 00:12:38
Thank you. That was very helpful. Thank you. 00:12:41
Any questions for Caitlin? 00:12:43
I'm really glad to know that you're coming back in the fall. I wasn't sure that you would be coming back. So no, yeah, I will be 00:12:46
coming back even though that the youth and the all now tooth youth investors representing the library. I will continue helping 00:12:51
because. 00:12:55
Thank you. 00:13:00
Thank you so much. 00:13:00
And I don't think we have any other members of the public here or. 00:13:04
Signed on remotely, so I'm assuming there will be no further. 00:13:09
UH, public general public comment. 00:13:14
Our next item, item number 5, is approval of the 55A. 00:13:17
Library Advisory Board, Minutes of May 8th, 2023. 00:13:24
I'll open it up to board members to see if they have any questions about those draft minutes. 00:13:28
I have one suggestion. 00:13:34
In ongoing and continuing business and new business, the agenda had. 00:13:36
Items AB and C and Items ABC&D and in my copy of the draft minutes that knowing that numbering got lost and it just makes it 00:13:42
easier to track that the minutes track to the agenda if the numbering is the same. 00:13:49
Actually have an annotated copy I can give you? 00:13:57
And it's a very small thing, but. 00:14:00
So. 00:14:04
Um. 00:14:05
If there is no objection. 00:14:07
Umm. 00:14:09
Can we accept the Minutes as submitted with the suggested correction? 00:14:11
It's not a motion. We don't need a motion for the as I read the handbook. 00:14:17
We don't need a motion for something where. 00:14:21
The result is this straightforward because. 00:14:24
If I if I've got it right. 00:14:28
We can way, I think we can approve the Minutes, OK. 00:14:31
I'll. 00:14:34
Normally it would just be approved as submitted and and they don't. The handbook doesn't require a motion for something that 00:14:36
simple. 00:14:39
Yeah. 00:14:43
So. 00:14:44
The Minutes will consider the Minutes accepted. Thank you so much. 00:14:45
Carla Nielsen for doing a great job on those notes. 00:14:50
Moving on to six item 6, unfinished and ongoing business. 00:14:55
6A is titled Non Monetary Donations and I am a subcommittee of 1. 00:15:00
Working on that. 00:15:06
My brief update is that I did a little research. 00:15:08
And have I want to put my head together with Diana to do this because she has a history that I don't have also a good sense of. 00:15:11
Umm. 00:15:22
What's appropriate for recognition and? 00:15:23
To remind everyone, this is the possibility of a recognition program. 00:15:26
For people who make extraordinary contributions over time. 00:15:32
You know, over perhaps making connections for us or. 00:15:38
Giving something other than money. 00:15:42
To. 00:15:45
Support our museum so. 00:15:47
Came up with some ideas based on what other institutions have done. I've shared those with Diana. 00:15:49
We couldn't get together. 00:15:54
Before her travel, so I will make a further report at our next meeting. 00:15:56
Any discussion or comments or questions? 00:16:06
The Library Art collection. There wasn't a. 00:16:10
A document associated with that. And Alicia, we'd like an update from you. Yeah, So I reviewed the list of pieces to be 00:16:13
deaccessioned that was put together by Miss Crozier, and I emailed with her just a little bit about that list, and she had 00:16:19
described it several times in meetings. 00:16:25
Why pieces made it onto the list. Many of them have no information about where they came from, the artist who donated them, and 00:16:32
they they don't really add value to the library's collection. So there's I I forget the number of pieces. I think it was 11 or 12. 00:16:39
There's a little picture of each piece so that. 00:16:46
Went out, it was made public, so if anybody in the community has any information or has a particular. 00:16:54
A recommendation or wish they would like to make about those pieces of art. I think we would really welcome that I. 00:17:04
Don't have any strong recommendations on what we do with the pieces. 00:17:12
Umm. 00:17:18
Everything I thought of, I I either felt. 00:17:19
Was. 00:17:22
Was not. 00:17:28
Really. 00:17:30
Considering the pieces or was, you know if we. 00:17:32
Use them, you know, do like auctions or something you know. These are the pieces that were not thought to be of particular. 00:17:37
Special value, so I'm not sure if those would be. 00:17:45
If that would be a fruitful endeavor, so I'm I'm. 00:17:49
I'm hoping we can kind of have a bit of a discussion on. 00:17:53
How we think we can deaccession this? 00:17:57
I'm not an expert here. 00:18:03
I I don't know that any of. 00:18:06
As other than the library staff are, but I think what the important thing is that we have surfaced that list and it's Inga 00:18:08
Lawrence and Dahmer has. 00:18:14
Suggested more than once that there might be community members. 00:18:22
Who would know something about these and maybe inform us about why they might be something that we would want to keep instead of 00:18:25
the accession like we did accession books? 00:18:30
And. 00:18:36
I think that. 00:18:37
Um. 00:18:39
The. 00:18:42
This communication through the library board might be enough. What? What's the thinking about whether that would be enough? 00:18:45
Accessibility to the public, to this list, to. 00:18:54
Yeah. I'm seeing general consensus on that, so. 00:18:58
I I What I'd like to suggest is that we hold keep this agenda item for the next meeting in case something surfaces in the coming 00:19:03
two months. 00:19:08
And if it doesn't, then I do think there is an existing process for Ohh. There is, yeah, what Diana described as we would do the 00:19:14
same thing as we do with books. 00:19:20
So we could sell them, we could give them away to. 00:19:26
We could even discard them. 00:19:31
That those would be the kinds of actions we can take with a book that we want to get out of the collection. 00:19:34
OK, so you want to. 00:19:40
Discuss what to do with them next time. That's what I kind of like to do if nothing. Service, I think. 00:19:42
I I think if nothing surfaced, it would be very straightforward to. 00:19:48
Aye. 00:19:53
Send this back to staff and have them put their heads together with the friends maybe and figure out if there was some use that 00:19:56
could be made of these. That was one of my recommendations is see if the friends know what to do. 00:20:02
Well, that's what they do with the books. They will donate them to the friends for their book sale if they come out of the 00:20:10
collection. And I see our council liaison is would like to make a comment. 00:20:15
Microphone. 00:20:22
Ohh. 00:20:23
I started to discuss it before I opened it to public comment, so my apologies, this is where I need help. 00:20:25
Umm. 00:20:31
So is there any public comment about this? 00:20:32
Seeing none. 00:20:38
So you know, to keep myself honest, I need to ask for public comment for each of these items before we discuss them and that's. 00:20:40
We'll do better. 00:20:48
Um. 00:20:50
So I I think we have a consensus that we'll take this. We will not close this off at this time. We will. 00:20:54
Figure out at our next meeting if there has been any information that's flowed in. 00:21:02
About these items and then otherwise. 00:21:07
Simply. 00:21:11
Ask the library to deal with them the same way they would with books that are coming out of the collection. 00:21:14
Good. Thank you for your help, Alicia. That was very good. So let's see if I can do the next one according to form. 00:21:19
Umm. 00:21:25
6C is expanding the reach of the board once again, Alicia. 00:21:26
I don't think that one's fine, OK? 00:21:34
I will take. 00:21:36
That back. 00:21:38
Let's see what my notes are. This could be a parness. 00:21:39
Umm. 00:21:48
I think. I think it must be a Parnas. 00:21:53
It could easily be. 00:21:55
So. 00:21:56
I suspect Carla would know if that was hers. 00:21:59
Is that the team? That's the. 00:22:02
Grabbing all the teens one you were working on. 00:22:04
Yeah, No. 00:22:06
Yes, please. 00:22:14
This is similar to the Communication Outreach and Community Involvement Commitment which. 00:22:17
Is myself and Aparna. 00:22:26
OK. 00:22:29
So it's very similar. 00:22:30
Should we make a decision to fold those two together? 00:22:32
I would. 00:22:36
Because I had originally volunteered for the Teen Involvement. 00:22:38
OK, so that is a change. 00:22:42
So I'll ask if there is, I guess we can get a motion right? And a second and then ask for public comment, correct? 00:22:46
First, OK. 00:22:56
So is there any public comment on this item, on the possibility of including these two items together, combining these two 00:22:58
committees? 00:23:01
So the part I'm pretty confident in, since it's a change in our committee. 00:23:08
Structure, even though it might be just in the form of a correction, but that we. 00:23:12
We do need a motion. 00:23:17
I can try. 00:23:25
I move that expanding the reach of the board. 00:23:27
The acknowledges having been combined with the Outreach, Communication and Community Involvement Subcommittee. 00:23:31
Made-up of Carla Nielsen and Aparna Srinivasan. 00:23:39
Seconded. 00:23:43
Excellent. 00:23:44
Any discussion? 00:23:46
All in favor. 00:23:50
Aye. 00:23:52
This passes 300. 00:23:53
And. 00:23:59
We'll move on to item 6D, which is the mission statement. 00:24:01
Umm. 00:24:06
And this, Alicia, I think you were involved with. 00:24:07
This one is mine and I I as written in the. 00:24:10
When you click the link on the agenda and it gives you kind of the one line about it it. 00:24:15
What was written was the description to address the mission statement of the board. 00:24:20
And I've I've gone back and looked at that and I think that the mission statement of the board is pretty clear and pretty. 00:24:26
I I don't. 00:24:34
See any particular need to you know edit that, but I was thinking about. 00:24:35
Looking at not necessarily the mission statement of the library, because the library already has a great mission statement. 00:24:40
But maybe expanding and kind of drawing down through different levels of specificity in a plan? 00:24:46
Getting at sort of what are the some of the stated goals of the library? More because the mission statement is very broad, it 00:24:55
tends to stick around for a very long time. But you know right now in 2023 what are? 00:25:02
The goals of the library, What are the things that all the? 00:25:09
Staff and and volunteers are working towards and. 00:25:13
And do, does the library want to use that opportunity to? 00:25:18
Make a statement of about some of the goals that they have and with that. 00:25:24
The the purpose of. 00:25:30
Making explicit those goals and perhaps lines of programming if that is relevant. 00:25:34
Is for the board and other people working with the library to know that their their. 00:25:40
Work and their ideas are going to be in line with the stated goal, so that each of us, in doing our subcommittees, isn't going off 00:25:47
in the directions that we think. 00:25:52
We like or what What You know. It doesn't matter what my goal for the library is it. 00:25:58
Matters that. 00:26:04
You know it. 00:26:05
For example, any of these subcommittees making sure that. 00:26:06
What we're working towards when we say things like best benefits the library. We know what that is. 00:26:10
So I talked with Aparna very briefly after our last meeting. 00:26:17
About. 00:26:21
Getting with the library staff and. 00:26:23
Hearing from them. 00:26:27
What? 00:26:28
They think is most important. 00:26:29
For, I don't know. 00:26:32
A year, two years, three years doesn't matter. And I've done a lot of looking up of other strategic plans. 00:26:33
Of other libraries in the state. 00:26:41
And it basically depends on where do I find myself and is the library open that day and can I find someone to ask? 00:26:44
And do they have this information publicly available on their website? They all do. 00:26:51
Obviously very big library systems are going to have. 00:26:56
You know, more explicit, longer strategic plans. But. 00:27:00
Kind of. 00:27:06
Taking from. 00:27:08
Those libraries the idea of of having. 00:27:10
Those things more specific and making sure that. 00:27:14
What we have is very, very relevant to our community. 00:27:17
So I will be working with a partner and library staff to make sure that I understand and we all understand what. 00:27:21
They are working on so that we can champion that. 00:27:29
That's it. Thank you. 00:27:32
So before asking for public comment, I think I can just feedback. 00:27:34
What the what I heard which one is? I think this was originally crafted around the mission statement of the board. 00:27:40
And what you? 00:27:48
I I think you're reporting that that. 00:27:49
That that has been reviewed and there's no need to change it. 00:27:52
Correct. I don't think so. I don't think that there. 00:27:56
Was a discussion of the mission statement of the board, I think at some point. 00:28:00
Someone was going to come and tell us about the mission of the board. I don't know if that. 00:28:04
Is still going to happen. 00:28:09
But. 00:28:11
This agenda item I think was always something that was there, so I stand corrected. 00:28:12
Umm. 00:28:19
So. 00:28:21
Is it an open? 00:28:22
We did a mission statement for this board a couple of years ago. 00:28:24
And I I think I've got my clarification. 00:28:28
I think I do that. 00:28:30
This item was always about the. 00:28:32
Goals of. 00:28:35
The museum staff and not the mission of the board. 00:28:36
Yes, OK. 00:28:40
Got it. 00:28:41
So. 00:28:42
So now, having gotten that clarification, is there a? 00:28:43
Public. 00:28:48
Comment. 00:28:49
Hearing none. 00:28:54
We can bring it back for discussion. 00:28:56
Oops. 00:28:59
So, so long as you know, in my opinion, so long as. 00:29:00
Diana is involved in the commitment of any of her staff to anything that's I think is very important. 00:29:06
This sounds like a really good idea to me. 00:29:14
I think it would be. 00:29:17
Very, you know, educational for. 00:29:20
The public and it would help keep us all aligned if we knew. 00:29:23
What the goals of the organization were. 00:29:26
That could even be a routine process. However, frequently those goals are reset. 00:29:31
They could be communicated and we could make sure we're all aligned. 00:29:36
And I like the idea of starting with staff rather than starting outside. I mean, they're the experts and. 00:29:40
And the ones with the. 00:29:47
The. 00:29:49
You know the the planning process and things like that, so. 00:29:51
So the next step. 00:29:54
Would be. We'll continue this item with the understanding that it is. 00:29:56
This is now. 00:30:01
A subcommittee on the goals? 00:30:03
Of staff. 00:30:08
Right. 00:30:10
Is that I mean is that? 00:30:13
What we wanna call it. 00:30:15
I. 00:30:17
So. 00:30:18
More like alignment. 00:30:20
Everyone's on the same page, everyone's going towards the same goals. So if it was a if, if we were talking about a huge program, 00:30:22
we would be talking about a strategic plan, right, Which is a very specific. 00:30:28
Prescribed document with these parts and I don't think anyone needs or wants that correct. That's not appropriate but but as I'm 00:30:34
looking through what are the things that can be helpful so. 00:30:41
How about calling it goal alignment? 00:30:49
Ohh like that's good goal. I'm subcommittee. It's specific enough and broad enough OK? 00:30:51
That works for me, I think. I think that's a good step forward in in clarity about what this is all about and I will reiterate 00:30:57
that the intention is not. 00:31:01
To use up staff time, yeah, I understand. So here's a repeating we could hope, hopefully we could base this on work that's already 00:31:06
been done as a place to start. And then. 00:31:11
And then? 00:31:16
You know, see where we go from there, but I really like that the direction this is taken, so. 00:31:17
That's my editorial comment. 00:31:22
And then moving on to item 6E. 00:31:25
Outreach, community communication and community involvement. 00:31:30
Carla and Aparna. 00:31:37
Yes, yes, please. 00:31:39
So being a new member of the library board, it makes sense that the first action item for me was to become familiar with the 00:31:41
current services and offerings. 00:31:46
And it kind of made a list in ways that I could do that. 00:31:52
Become more familiar with the monthly newsletter outlining the programs. 00:31:57
Attend the promoted events. 00:32:02
Which I have done. I've taken my granddaughter to the summer reading program. 00:32:05
She loved the magician. He was amazing. Um. So do more of those things. Um. 00:32:10
Engage the community involvement in those events. 00:32:17
Um, again. I went to several of the children summer reading programs. 00:32:20
And just one thing that caught my eye is it wasn't just children there, it was parents and grandparents. 00:32:25
And so one thing thought that came to my mind is as far as a marketing tool, perhaps at the end of that program you could mention 00:32:32
some adult programs. 00:32:37
Because you've got that captive audience right there. 00:32:43
And I know they did a good job with UM. 00:32:47
Telling at the end of his program, we have books on magic at the library come on over kids. And the kids were just so anxious to 00:32:50
go and to, you know, get in there and get those books. And so I thought. 00:32:56
Half of the people were adults. 00:33:03
So it's perfect time to expand on the adult programs. 00:33:05
Umm. 00:33:09
And then again, look at the quality of the program, the demographics of the users of traditional library services as well as new 00:33:10
the new innovations. 00:33:15
And this ties into Elicia's making time to discuss areas of opportunity with the library staff. 00:33:21
It's not you're a great resource, of course. 00:33:29
And this is going to be, you know, an ongoing research project and a partner and I are kind of individually exploring. 00:33:33
The programs and the library and the offerings, because she comes from a different demographic and a different. 00:33:40
She has older children, I have younger grandchildren. I have a lot of senior friends. So I think when we come together we can 00:33:47
share our findings and then brainstorm, you know, the next step. 00:33:53
Thank you. 00:34:02
I don't have any clarifying questions to you, Alicia. 00:34:04
Actually I do. I said no, but then I changed my mind. You mentioned demographics and I think that we mentioned this last time. 00:34:09
Did you have any plans to look into? 00:34:17
Umm. 00:34:21
The idea that, you know, we've got community members who. 00:34:23
Can be. 00:34:27
Characterized in these ways and checking to see are those people. 00:34:29
At the library doing things at the library? Was that part of it? 00:34:33
Yes, OK. I'm looking forward to. 00:34:39
To that cause, I think that I was thinking about that as well in terms of what the goals are because. 00:34:42
I'm going to. 00:34:47
Assume that one of the goals is to reach all the community members. Exactly. That's the community outrage. Yeah, and that's, you 00:34:48
know, finding out. 00:34:52
Would you come to the library if we what can we offer to bring you in? What are the needs of the community, the needs of the 00:34:58
community? We mentioned, I think before about people that are house bound. 00:35:03
You know, are they getting the word out that the library has particular services that, hmm, can enrich their lives? 00:35:09
So yeah, it's a big. 00:35:17
Yeah, and. 00:35:20
We've mentioned several times that teens are the number one priority group right now. Was that based on? 00:35:22
And I mean, I wonder what? 00:35:32
Led to that decision. Was it an understanding that? 00:35:35
The library wasn't. 00:35:39
You'd be reaching all the teens or, you know, I don't know, or the younger demographic is growing from the light. That's a 00:35:40
question I might have, Yeah. 00:35:45
So that would be, again, the conversations with the library staff. 00:35:50
To find out you know. 00:35:54
So that's. 00:35:56
I think that's clarifying. 00:35:58
And I will now ask if there's any public comment on the. 00:36:01
Report from this committee. 00:36:07
Hearing none. 00:36:12
Is there any further discussion? 00:36:14
Sounds like this is ongoing work and we'll continue to carry it on the ongoing business agenda. 00:36:18
Correct. I think you know we will. 00:36:24
We will present our findings and then there will be new action items for the next two months. You know that it'll just be a 00:36:27
continuous process, but we will come to some sort of a A. 00:36:33
Agreements or. 00:36:38
Or you know, action plan for particular items. 00:36:42
Didn't. 00:36:47
And then the final item is 6. 00:36:49
F. 00:36:52
Which probably should be under. 00:36:54
New business, but we'll leave it where it is. 00:36:56
Umm. 00:36:59
After. 00:37:02
Some feedback about process. 00:37:05
Uh. 00:37:07
Would we? 00:37:08
We'll have a process where we. 00:37:10
Discuss future agenda items in the public part of our meeting. 00:37:13
So rather than, you know. 00:37:17
Between meetings. 00:37:20
And so I'm going to keep this as a standing item. 00:37:22
I understand other boards take it up under the announcement section, but if I have it as a separate item it's going to make it 00:37:27
easier for me. 00:37:30
And I will. 00:37:34
Assert my privilege to do that. 00:37:36
So this is just a request. Does anyone have anything in addition to what we've discussed that you would like to put on a future? 00:37:38
Meeting agenda. 00:37:47
I'm sorry. 00:37:51
Ohh, it's do with public comment first. I'm sorry. 00:37:53
You should have like, a laminated card. Yeah. Now public servant. 00:37:58
So. 00:38:02
Is there any public comment? 00:38:05
Thank you. 00:38:07
And then hearing none. 00:38:12
Are there any suggestions from board members or staff or? 00:38:15
Liaisons. 00:38:20
For future agenda items. 00:38:22
Hearing none. 00:38:29
And seeing that our agenda includes no new business item 7. 00:38:31
Umm. 00:38:36
We are adjourned. 00:38:37
At 437 1/2. 00:38:40
Thank you very much. 00:38:45
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