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Hello, welcome everyone. It is 4:00 and we're calling our Library board meeting to order for July 2nd, 2024. 00:00:13
The roll call, we have Tom Odom, Tam over Lisa, I'm sorry, Alicia Perez and Karen Lock in attendance. 00:00:25
Carla Nielsen, who serves so ably as our secretary, has resigned from the board for reasons that are outside of control. She made 00:00:38
it clear to me that she would continue if she could and. 00:00:45
Diana will be taking our action minutes notes for us today to publish the minutes. Thank you, Diane, I also want to welcome back. 00:00:53
Diana, you're Diana, right? Not Diane? I thought so. Diana Godwin, who is the interim I? 00:01:05
Library Director. 00:01:13
Uh, rolling back her retirement temporarily until we can get someone else in that seat. And Mayor Peak has also notified me that 00:01:15
he'll be taking a nomination for someone to join our board forward to the City Council tomorrow to fill the seat that Carla has 00:01:22
vacated. 00:01:29
The next item on our agenda, if I'm doing this right, is approval of the agenda. I'll ask if anyone has any additions, 00:01:38
corrections, deletions. Hearing none, I think I don't. We don't need a vote, right? I can consider the agenda approved by 00:01:44
consensus. 00:01:50
Robert's Rules allow that, but do we normally take a vote for approval of the agenda? OK. 00:01:58
Will someone move to approve the agenda please? 00:02:10
So that's John, seconded. So with the motion approved and seconded, is there any further discussion? 00:02:14
So comment from the public on the agenda. 00:02:21
OK. 00:02:26
And. 00:02:29
Hearing no further discussion. All in favor Aye Any opposed? Any abstentions? The motion passes unanimously 400. 00:02:33
Commission and staff announcements? Does anyone on the Commission have any announcements I'd like to make? 00:02:47
Hearing none, I will turn this over to you, Diana, for your announcements. 00:02:58
Thank you, Tama. 00:03:06
So just to remind everybody, I just started back yesterday and. 00:03:09
Been busy getting trying to get up to speed on how everything works again. 00:03:16
My report is fairly brief. 00:03:22
I wanted to let you know that under staffing we have a 20 hour library clerk position open right now. We're doing that 00:03:26
recruitment. We also have a recruitment for a library director and we believe we have some good candidates and the. 00:03:35
I believe the interviews will be occurring on the 15th of July and then, you know, we'll move forward from there. 00:03:46
The summer reading program is going strong. The children's programs, they have, you know, in event presentation every week. Maybe 00:03:56
some of you have been there for some of them. 00:04:02
Tomorrow afternoon the movie migration is going to be shown in the library, which is always fun to have. You know, all the kids 00:04:08
come in, we have to. We have a lot of signs up around the library warning other patrons that there will be a noise level, that you 00:04:16
might want to come in later or earlier if you don't want to be part of the movie. There are three more weeks, I believe, of 00:04:23
events. The final date is usually the Fratello Marionettes and they will be at the library. 00:04:31
On July 24th. 00:04:39
Teen programs. We also have summer reading program for the teens and that goes through July 23rd. A lot of prizes, a lot of 00:04:41
involvement, which is great. Our teen librarian, what it was, Charlene and now Megan, have done a really great job of engaging the 00:04:48
youth and bringing them into the library for the different programs. On the ninth they will be holding a Dungeons and Dragons 00:04:56
event and on the 16th they will be making tie dye shirts, which ought to be really fun. They're going to do that out in the 00:05:03
arcade. 00:05:10
Not in the library. 00:05:19
The Just Speaking of the summer reading program. 00:05:22
For the first time in a number of years, we have an adult reading program and we have over 50 people have signed up for it. It's 00:05:26
really great. So the theme is read, renew, repeat, and there's a number of this kind of bingo orientation and a number of prizes 00:05:34
and opportunities to get involved in. 00:05:41
The different programs events. Friday, July 5th we will have the opening reception for the Art Abilities show called Unique 00:05:50
Visions. 00:05:56
That was a group that at one point was associated with Gateway. 00:06:02
And now is a separate entity called Art Abilities, and so it's art made by various adults with a. 00:06:07
Differently abled people and so you need unique visions being the the chosen theme. 00:06:19
On the 13th we're going to have the Monterey Bay Poetry Consortium with Lynn, Amanda Vong and Ali Jones. In June, the Monterey Bay 00:06:28
Poetry Consortium showcased Kent Latham celebrating Pride Month and the works of Walt Whitman with art by Paul Richmond and Bryden 00:06:38
Cole. Sherrin beautiful what? Just really powerful artwork and a very well attended. 00:06:47
Meeting of the Poetry Consortium, the Meet the Author Committee of the Friends and Foundation. They had Laurie, our king, speaking 00:06:57
on June 14th and that was our best attended event in quite some time, probably since Al Khajoshi did her, you know, book events. 00:07:05
There were at least 90 people there. And I just want to remind everybody that the library does have a monthly newsletter. You can 00:07:13
go on to the website and look at past issues. 00:07:21
And, you know, it's a really good place to get ongoing information, and some of that information is usually shared as well with 00:07:29
the city managers report. 00:07:35
So that's. 00:07:42
Let's see. Our fall series is called Touching Time. You'll recall every fall now since I think 2014, we've been doing a fall 00:07:44
series, except for certain years when we couldn't. 00:07:52
Either for construction or pandemic and. 00:08:00
This I'm really excited about this. We actually were working on it before I left and it's 3 artists, three women artists in a 00:08:06
different media and. 00:08:11
And we're including poetry and workshops. So some of the art that these women are producing, they're going to hold workshops to 00:08:17
let, you know, the public come in and get to, you know, try their hand. So I think that's going to be exciting. That starts in, I 00:08:25
think the opening reception is October 4th, but that's getting ahead of myself here. 00:08:32
The library has been doing a basic needs drive every year, collecting items for homeless youth. The posters Flyers are up about 00:08:42
that. It will start next week and continue through Labor Day. 00:08:49
I'm very pleased Angela just informed me of this today. We've been able to add additional digital content to our to OverDrive, 00:08:57
which is where Libby and you know that so more than what we've had before and it's so popular, you know, people really like Libby. 00:09:05
I had helped people learn how to get on to the app and use it, but for the first time ever, I did it for myself before I went to 00:09:12
Ireland in May. 00:09:20
And it was great, 'cause I just, I had it literally on my phone. I didn't have to, you know? 00:09:27
Bring another device. So it was very easy handy. 00:09:35
Sometimes one of the reasons we added additional content is that sometimes the most popular. 00:09:40
Books are way too popular and you have to be waiting forever. So I just went on and said what's available and kind of picked some 00:09:47
things that I could read on the trip. So that's it's wonderful when we can add to such a popular program as that. 00:09:56
The Friends and Foundation will be meeting at the Little House July 19th. 00:10:06
And then I just wanted to finish up by saying that since Charlene left, her last day was June 7th, but she hadn't actually been in 00:10:12
the library very much in the few weeks before that. And I have heard from many patrons long, you know, new people, long standing 00:10:19
patrons, they just said the library staff has done an amazing job. Wow. Charlene, while they were, you know, did not have a 00:10:27
director. 00:10:34
Their performance in the face of this, you know, sudden departure has been really exemplary. And I just. 00:10:42
Want everyone to know that I'm very proud of. 00:10:51
The staff. 00:10:54
And that's all I have to say. Any questions? 00:10:56
Here. 00:11:03
You need to unmute. 00:11:10
Is that it? 00:11:13
Do we have teenagers providing technology consultation? 00:11:15
We had that until December and then we were having a hard time finding teens. And so we had a volunteer Craig or has been doing 00:11:19
tech help every week. And that is something that's ongoing. I mean, we quite often have not been able to find teens to work during 00:11:28
the summer, but I would hope that we could find some people to come in. It was a really nice program, that combination. OK. 00:11:37
And I thought there was some discussion about starting an adult group. 00:11:47
Book club, is that is that an idea that's still bubbling around or I haven't heard that the Friends and Foundation have a book 00:11:51
group. OK. I'm not sure if it was a book group they were talking about or the summer reading program, that this was the first year 00:11:59
in a long time that they've done that for adults. But I will certainly take that down. Thanks. 00:12:07
Any further questions? Yeah. 00:12:21
The digital, the expansion of the digital content, is that part of the Northern California Digital library or was that? Yeah, PG 00:12:23
specific? Yeah. Well, that's awesome. Yeah, well, it's PG specific. You know, they chose certain titles, but it's available that 00:12:31
everybody, everybody. It all goes into the platform. That's great. 00:12:38
Further, thank you. 00:12:51
And. 00:12:54
Just say again, I appreciate so much that you have been willing to unretire yourself and come back to smooth out this transition. 00:12:56
So thank you so much for that. 00:13:00
Next on our agenda would be Count Council liaison announcements. 00:13:06
Hello, goodness. 00:13:13
See you guys. So I'll start with recent things that have happened just to kind of help keep you guys in the loop. We did recently 00:13:14
authorize the mayor to sign the agreement with Pacific Grove Unified School District to continue the school resources officer. I 00:13:21
know that's a great program and so very happy that that is continuing. 00:13:27
We also authorized the mayor and city manager to execute an agreement with Johnson Electronics and this is for implementation of 00:13:35
the door access controls for City Hall. So just wanted to make sure that you guys are aware that that that will be coming down the 00:13:41
road so that when you do come to visit, umm, the same doors that are currently available will be available at that time. But for 00:13:47
anybody who has a key, those would be converted to badges. 00:13:53
We also adopted the fiscal year 2425 operating and capital improvements budget. There will be some revisions coming in September. 00:14:00
So look for those. And we we do have a few things that we'll be talking about adding some unallocated funds at that time for 00:14:06
pending projects. So you. 00:14:12
Guys can stay up to date with that and I wanted to in particular let you know. And also we did have three parklet items coming. It 00:14:19
was pointed out that three of the parklets in the coastal zone are now required to have a coastal development permit. 00:14:27
So we heard that and get those in compliance. This didn't exist when Happy Girl became a parklet. And so now that'll be going 00:14:35
forward. And council approved the owners to apply for a no fee CDP as they would be the only ones in the coastal zone. And also 00:14:42
because it's a public benefit of the parklets because anybody or anybody, it's open to the public regardless of whether you're a 00:14:48
customer. So that is something that will continue to be available to the public. 00:14:55
We do have, oh, and they will be working on the draft parklet manual. So we voted to hire the consultant to put the bid out to get 00:15:02
the construction started and also the consultant to prepare the Parkland manual. So we're working on those in parallel. Now that 00:15:09
we know the plans that we're working with, we'll have the manual prepared so that that can be available before the construction 00:15:15
begins. 00:15:22
And there are a couple of important things that people might be interested on tomorrow's agenda. We had had a prior meeting about 00:15:29
moving the wastewater collection service fees on to the tax bill. So everybody who's probably heard about that. You received a 00:15:35
letter the Monterey one board, however. 00:15:41
In a surprise vote declined to move theirs to those roles. So we will be hearing the item tomorrow night regarding how Pacific 00:15:48
Grove will proceed with their energy with the our part of the sewer bill in light of that decision. 00:15:54
And we will also be hearing the resolution to put the ballot measure on to amend the City Council from six members to four. Just 00:16:01
kind of as a refresher. In the past, we'd have this measure. It lost by 13 votes. But in light of needing to move to district 00:16:08
voting, we're revisiting this so that we can know once the Demographer report comes in, whether we are going to six districts or 00:16:15
four. So, TuneIn for those to come. 00:16:22
Any questions for me? 00:16:31
Expecting that. 00:16:36
Demographers report. 00:16:37
I would have to defer to the city manager for that. 00:16:40
OK. 00:16:49
Great. And so I'll say it into the microphone at the July 17th meeting, we expect to be receiving that. I believe that that was a 00:16:49
question that came up for one of our previous agenda items. 00:16:54
How to how to reach out to the community. And so, OK, yeah. So that is in progress. 00:17:01
All right. Thank you everyone. 00:17:09
I'm sorry. Next on the agenda is general public comment and I'll note we've been joined. 00:17:23
By someone from the public, and we'll ask. 00:17:31
That you raise your hand if you have a general public comment. 00:17:35
No, thank you, Tama. I'm just tuned in a little late, but. 00:17:42
I missed the last one. Thank you. Thank you. Member of the general public. Anonymous member of the general public. 00:17:48
We did not receive any written public comment between the meetings. 00:17:57
Next, it is for us to approve the minutes of the prior meeting. 00:18:03
Umm, and I'm not sure why this reference came up Tom Oldham, but that's interesting. So did everybody get a chance to take a look 00:18:09
at the draft minutes? 00:18:16
Any comments or corrections? 00:18:24
Hearing none, I will ask for a motion to approve the minutes move. We approve the minutes. 00:18:30
Thank you and any further discussion. 00:18:41
And. 00:18:48
Don't go out to the public for minutes approval or do I? My partner materials have to help me through this every time. You will 00:18:49
notice. But I'm glad they're here because otherwise I would be very much AC so. 00:18:57
I would like to hearing no further discussion. I would like to. 00:19:07
Call the motion all in favor, aye? 00:19:13
Opposed. 00:19:17
Abstentions None. So the motion passes unanimously 400. 00:19:20
Moving on to the regular agenda, there's no unfinished and ongoing business in this agenda and when we talk about. 00:19:28
Item 7A, which is our only new business item, so we're moving right along to that. 00:19:38
Future agendas, I'll just note that there were some agenda items that would have been on this agenda that were dependent on the 00:19:44
availability of Kimbui, who is the president of the Friends, the Library Friends and Foundation. And due to circumstances outside 00:19:53
her control, she's unable to be here today and was unable to meet with me to move another agenda item forward. So I. 00:20:02
No, personally, I think there's a lot of energy and on both sides, hers and ours, of getting her a chance to come here and speak 00:20:14
and close the loop on the agenda item about the. 00:20:21
Item that. 00:20:31
Just to refresh everybody's memory because it goes back so very long now, but we did approve. 00:20:34
A permanent recognition on the walls of the library for a large financial donation and at the time the question came up is that 00:20:43
the only kind of extraordinary contribution to the library that would lead to that kind of recognition. 00:20:51
You know, getting your name, for example, on the walls there. And so we embarked on the process of drafting something to. 00:20:59
I put a procedure in place that would. 00:21:12
Allow for recognition of people who give, say, a decade or more of extraordinary service to the library. So it wouldn't just be 00:21:17
money that would allow you to get that kind of recognition. Is that fair summary? So we're still trying to get us all on the same 00:21:25
page, including Kim Wee about this, probably a year after the idea first came up, but I think will. 00:21:33
I would like to recommend that pending Kim's availability for our next agenda, she make a presentation about the Friends and 00:21:42
Family Foundation and her view of its relationship to us. She showed me an outline of what she would speak about and I think it 00:21:50
would be very valuable to us and the public. And then? 00:21:57
I will hope to be able to meet with her to close the loop with her input on this idea of non monetary recognition of the library. 00:22:06
So that's a long way of saying those two agenda items are still pending and with Kim's availability would show up on our next 00:22:14
agenda. And I think there's some other things that people might want to propose for a future agenda. 00:22:23
Well, related to that, I think I did speak with Kim about they were planning to do some kind of a. 00:22:34
Some kind of celebration for the 50th anniversary of something about the library, and I didn't know what those plans were and 00:22:40
whether we have could do anything to support that, if anything is going to be happening about that. 00:22:46
Please. 00:22:55
The 50th anniversary. 00:22:59
Their celebration occurred in May, I understand, but I thought they were planning to do. I thought I heard they were planning to 00:23:02
do something in addition, but maybe I misunderstood it. All right, well, we can get some clarity on that then. Thank you. 00:23:09
This would specifically be plans for the. 00:23:22
Friends and foundation, right? 00:23:29
And then, Karen, I think you probably have one or two. Yes, I would like to take a systemic review of the city policies, the 200 00:23:35
series. 00:23:41
I believe it's a through F and I think the last time it. 00:23:49
The last time they were updated was in 96. 00:23:55
For instance, like the library card renewal process, that's all become much more modernized and. 00:24:00
And that's a process and we would have to develop a timeline and. 00:24:09
And I also have a another one. I was curious about a work plan for the library board. I've noticed that several, I don't know 00:24:15
whether it's required or not, but I've noticed that several other commissions and boards have work plans with timelines and 00:24:21
expectations and meetings and committees and. 00:24:28
I was just wondering whether we would fall into something like that so that we could get more organized and get people on 00:24:38
committees. And I'd be happy to add both of those to the agenda personally. And I think, you know, I'm seeing some concurrence 00:24:44
here from the board. I think they're both really good ideas and I will say that independent of your interest in looking at those. 00:24:51
Policies the mayor also raised the issue of those policies to me and I think there's a real opportunity to focus what is in the 00:24:59
council policies on the things that are less likely to change like we're a Free Library and and to. 00:25:09
Put into more day-to-day operational policies the details that are likely to change, like exactly how the library cards work, 00:25:21
right? 00:25:25
So I think there's a real opportunity there so that things have less of an, you know, focus on what's really important that is 00:25:29
governed, but to be governed by the council and then are less likely to get stale if they have details in them and they're more 00:25:35
likely to change. So I think there's a real opportunity there. 00:25:42
Yeah. 00:25:51
Thank you. I think the majority of them have, almost everyone of them has some clerical issues. 00:25:55
You know, so we will have to go through all of them, Yeah. 00:26:02
And I think at this point, having collected this information, maybe I've even gone too far. I'll ask you if there is any input 00:26:08
from the public on this future agenda discussion. 00:26:13
Seeing none. 00:26:22
Further items about agenda, were we going to discuss secretary in this meeting or put it on the agenda for the next? Let's put it 00:26:32
on the agenda for the next meeting because then we'll have five people to to draw from. Yeah, yeah. 00:26:38
Thank you for that. 00:26:47
I will write that down South that it will actually happen. 00:26:48
I have a question. 00:26:56
I've been looking at the ADA transition plan where we are at with it and I was just wondering what is going on. You mentioned it. 00:26:58
With the the art program for the children with disabilities. 00:27:08
Adults with disabilities and I know that the FPGA adult school has a pretty substantial collaboration with Gateway Center and so I 00:27:14
don't know where the city is at with that I. 00:27:21
Whether because I when I looked online today, everything seemed to be around the CIP. CIP, you know, we're, we're making. 00:27:28
Streets and everything much more. 00:27:37
That's where it comes up with. So are you thinking relevant to the library? OK. 00:27:41
Do we have a Ada transition plan for the library? As a disabled person, I'm asking. 00:27:49
I don't know right off the top of my head of the library is ADA accessible. When we did the renovation, one of the things we did 00:27:58
was to widen all the aisles and the stacks so that any you know, wheelchair or you know, other, you know, device would be able to 00:28:07
make way there. 00:28:15
We have two, I mean there's two emergency ways to get into the library. There is a lift at the back, although when that was. 00:28:25
Installed. 00:28:35
It's, it's problematic, you know, because it's like you can take a wheelchair and go up the lift and come through the backroom, 00:28:39
but then you really can't. 00:28:43
Get anywhere from there. So you're pretty much limited to the front and but there is also the door near the where the move vehicle 00:28:48
is and the bike rack that is an emergency door, but there's a. 00:28:55
A ramp there, so there are at least two ways to get in or out that are ADA accessible. Except there's always a bike locked on the 00:29:04
right there. There's a bike lock on the side of the door. 00:29:12
Thank you, I will look into that. 00:29:23
So I'm not clear whether we should that's in our purview or not, but I would think that that would be appropriate to explore. 00:29:27
Thank you. 00:29:40
Does that align with a broader city initiative that's going on it? It's actually the American Disability Act has a statewide act 00:29:41
that requires all city and state and county and. 00:29:49
Entities to develop an American disability. 00:29:57
Transition plan, an ADA transition plan. So and I looked at, you know, other cities and the libraries there do have it, and the 00:30:03
California State Libraries has one. 00:30:09
So I would think it would be. It's not just a question that I'm asking out of the blue, you know, for us. Yeah. Mm-hmm. Is there 00:30:16
maybe this is a discussion we need to have next time. Is there a timeline attached to that? 00:30:23
Not that I could find. OK, But I believe there probably would have to be some sort of compliance plan. Would you for the next 00:30:30
meeting, could you attach some of those other ones that you found that you think might be relevant? Sure. So we can have that for 00:30:36
the discussion. Thanks. 00:30:42
I think the closest city in. 00:30:49
In California that I could come up with was the. 00:30:53
One of the Bay Area cities, they have one. 00:30:58
And not have to look. And in my experience, these plans are not just about physical access to a physical facility, but they're 00:31:02
about hearing and sight and you know. 00:31:06
Policies related to service animals and, you know, a whole. 00:31:12
So. 00:31:17
I it also occurred to me that this might fit into a work plan. 00:31:20
You know, it might be something that could show up as as something we could tackle as part of our work plan. 00:31:26
Being sensitive to the fact that we don't. 00:31:34
Umm, you know, direct staff, we could certainly support, you know, figure out where the gaps are and support staff. And you know, 00:31:37
just as a another thing from my experience sometimes working on ADA things, but it comes with money, you know, grant money and 00:31:44
things like that. So that's always worth exploring when when this topic comes up. 00:31:51
I know that the Christopher Reeves Foundation has. 00:32:00
Has grants for ramps and things like that so. 00:32:04
Sounds like we have. 00:32:11
A meaty group of things that we can put on to future agendas to tackle, perhaps not all in the next meeting. 00:32:15
I I have nothing further assuming we have all of our ideas for future agenda items on the on my list and we are. 00:32:25
Thereby adjourned and our next meeting is September 3rd with the 1/5 board member I hope. 00:32:36
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Hello, welcome everyone. It is 4:00 and we're calling our Library board meeting to order for July 2nd, 2024. 00:00:13
The roll call, we have Tom Odom, Tam over Lisa, I'm sorry, Alicia Perez and Karen Lock in attendance. 00:00:25
Carla Nielsen, who serves so ably as our secretary, has resigned from the board for reasons that are outside of control. She made 00:00:38
it clear to me that she would continue if she could and. 00:00:45
Diana will be taking our action minutes notes for us today to publish the minutes. Thank you, Diane, I also want to welcome back. 00:00:53
Diana, you're Diana, right? Not Diane? I thought so. Diana Godwin, who is the interim I? 00:01:05
Library Director. 00:01:13
Uh, rolling back her retirement temporarily until we can get someone else in that seat. And Mayor Peak has also notified me that 00:01:15
he'll be taking a nomination for someone to join our board forward to the City Council tomorrow to fill the seat that Carla has 00:01:22
vacated. 00:01:29
The next item on our agenda, if I'm doing this right, is approval of the agenda. I'll ask if anyone has any additions, 00:01:38
corrections, deletions. Hearing none, I think I don't. We don't need a vote, right? I can consider the agenda approved by 00:01:44
consensus. 00:01:50
Robert's Rules allow that, but do we normally take a vote for approval of the agenda? OK. 00:01:58
Will someone move to approve the agenda please? 00:02:10
So that's John, seconded. So with the motion approved and seconded, is there any further discussion? 00:02:14
So comment from the public on the agenda. 00:02:21
OK. 00:02:26
And. 00:02:29
Hearing no further discussion. All in favor Aye Any opposed? Any abstentions? The motion passes unanimously 400. 00:02:33
Commission and staff announcements? Does anyone on the Commission have any announcements I'd like to make? 00:02:47
Hearing none, I will turn this over to you, Diana, for your announcements. 00:02:58
Thank you, Tama. 00:03:06
So just to remind everybody, I just started back yesterday and. 00:03:09
Been busy getting trying to get up to speed on how everything works again. 00:03:16
My report is fairly brief. 00:03:22
I wanted to let you know that under staffing we have a 20 hour library clerk position open right now. We're doing that 00:03:26
recruitment. We also have a recruitment for a library director and we believe we have some good candidates and the. 00:03:35
I believe the interviews will be occurring on the 15th of July and then, you know, we'll move forward from there. 00:03:46
The summer reading program is going strong. The children's programs, they have, you know, in event presentation every week. Maybe 00:03:56
some of you have been there for some of them. 00:04:02
Tomorrow afternoon the movie migration is going to be shown in the library, which is always fun to have. You know, all the kids 00:04:08
come in, we have to. We have a lot of signs up around the library warning other patrons that there will be a noise level, that you 00:04:16
might want to come in later or earlier if you don't want to be part of the movie. There are three more weeks, I believe, of 00:04:23
events. The final date is usually the Fratello Marionettes and they will be at the library. 00:04:31
On July 24th. 00:04:39
Teen programs. We also have summer reading program for the teens and that goes through July 23rd. A lot of prizes, a lot of 00:04:41
involvement, which is great. Our teen librarian, what it was, Charlene and now Megan, have done a really great job of engaging the 00:04:48
youth and bringing them into the library for the different programs. On the ninth they will be holding a Dungeons and Dragons 00:04:56
event and on the 16th they will be making tie dye shirts, which ought to be really fun. They're going to do that out in the 00:05:03
arcade. 00:05:10
Not in the library. 00:05:19
The Just Speaking of the summer reading program. 00:05:22
For the first time in a number of years, we have an adult reading program and we have over 50 people have signed up for it. It's 00:05:26
really great. So the theme is read, renew, repeat, and there's a number of this kind of bingo orientation and a number of prizes 00:05:34
and opportunities to get involved in. 00:05:41
The different programs events. Friday, July 5th we will have the opening reception for the Art Abilities show called Unique 00:05:50
Visions. 00:05:56
That was a group that at one point was associated with Gateway. 00:06:02
And now is a separate entity called Art Abilities, and so it's art made by various adults with a. 00:06:07
Differently abled people and so you need unique visions being the the chosen theme. 00:06:19
On the 13th we're going to have the Monterey Bay Poetry Consortium with Lynn, Amanda Vong and Ali Jones. In June, the Monterey Bay 00:06:28
Poetry Consortium showcased Kent Latham celebrating Pride Month and the works of Walt Whitman with art by Paul Richmond and Bryden 00:06:38
Cole. Sherrin beautiful what? Just really powerful artwork and a very well attended. 00:06:47
Meeting of the Poetry Consortium, the Meet the Author Committee of the Friends and Foundation. They had Laurie, our king, speaking 00:06:57
on June 14th and that was our best attended event in quite some time, probably since Al Khajoshi did her, you know, book events. 00:07:05
There were at least 90 people there. And I just want to remind everybody that the library does have a monthly newsletter. You can 00:07:13
go on to the website and look at past issues. 00:07:21
And, you know, it's a really good place to get ongoing information, and some of that information is usually shared as well with 00:07:29
the city managers report. 00:07:35
So that's. 00:07:42
Let's see. Our fall series is called Touching Time. You'll recall every fall now since I think 2014, we've been doing a fall 00:07:44
series, except for certain years when we couldn't. 00:07:52
Either for construction or pandemic and. 00:08:00
This I'm really excited about this. We actually were working on it before I left and it's 3 artists, three women artists in a 00:08:06
different media and. 00:08:11
And we're including poetry and workshops. So some of the art that these women are producing, they're going to hold workshops to 00:08:17
let, you know, the public come in and get to, you know, try their hand. So I think that's going to be exciting. That starts in, I 00:08:25
think the opening reception is October 4th, but that's getting ahead of myself here. 00:08:32
The library has been doing a basic needs drive every year, collecting items for homeless youth. The posters Flyers are up about 00:08:42
that. It will start next week and continue through Labor Day. 00:08:49
I'm very pleased Angela just informed me of this today. We've been able to add additional digital content to our to OverDrive, 00:08:57
which is where Libby and you know that so more than what we've had before and it's so popular, you know, people really like Libby. 00:09:05
I had helped people learn how to get on to the app and use it, but for the first time ever, I did it for myself before I went to 00:09:12
Ireland in May. 00:09:20
And it was great, 'cause I just, I had it literally on my phone. I didn't have to, you know? 00:09:27
Bring another device. So it was very easy handy. 00:09:35
Sometimes one of the reasons we added additional content is that sometimes the most popular. 00:09:40
Books are way too popular and you have to be waiting forever. So I just went on and said what's available and kind of picked some 00:09:47
things that I could read on the trip. So that's it's wonderful when we can add to such a popular program as that. 00:09:56
The Friends and Foundation will be meeting at the Little House July 19th. 00:10:06
And then I just wanted to finish up by saying that since Charlene left, her last day was June 7th, but she hadn't actually been in 00:10:12
the library very much in the few weeks before that. And I have heard from many patrons long, you know, new people, long standing 00:10:19
patrons, they just said the library staff has done an amazing job. Wow. Charlene, while they were, you know, did not have a 00:10:27
director. 00:10:34
Their performance in the face of this, you know, sudden departure has been really exemplary. And I just. 00:10:42
Want everyone to know that I'm very proud of. 00:10:51
The staff. 00:10:54
And that's all I have to say. Any questions? 00:10:56
Here. 00:11:03
You need to unmute. 00:11:10
Is that it? 00:11:13
Do we have teenagers providing technology consultation? 00:11:15
We had that until December and then we were having a hard time finding teens. And so we had a volunteer Craig or has been doing 00:11:19
tech help every week. And that is something that's ongoing. I mean, we quite often have not been able to find teens to work during 00:11:28
the summer, but I would hope that we could find some people to come in. It was a really nice program, that combination. OK. 00:11:37
And I thought there was some discussion about starting an adult group. 00:11:47
Book club, is that is that an idea that's still bubbling around or I haven't heard that the Friends and Foundation have a book 00:11:51
group. OK. I'm not sure if it was a book group they were talking about or the summer reading program, that this was the first year 00:11:59
in a long time that they've done that for adults. But I will certainly take that down. Thanks. 00:12:07
Any further questions? Yeah. 00:12:21
The digital, the expansion of the digital content, is that part of the Northern California Digital library or was that? Yeah, PG 00:12:23
specific? Yeah. Well, that's awesome. Yeah, well, it's PG specific. You know, they chose certain titles, but it's available that 00:12:31
everybody, everybody. It all goes into the platform. That's great. 00:12:38
Further, thank you. 00:12:51
And. 00:12:54
Just say again, I appreciate so much that you have been willing to unretire yourself and come back to smooth out this transition. 00:12:56
So thank you so much for that. 00:13:00
Next on our agenda would be Count Council liaison announcements. 00:13:06
Hello, goodness. 00:13:13
See you guys. So I'll start with recent things that have happened just to kind of help keep you guys in the loop. We did recently 00:13:14
authorize the mayor to sign the agreement with Pacific Grove Unified School District to continue the school resources officer. I 00:13:21
know that's a great program and so very happy that that is continuing. 00:13:27
We also authorized the mayor and city manager to execute an agreement with Johnson Electronics and this is for implementation of 00:13:35
the door access controls for City Hall. So just wanted to make sure that you guys are aware that that that will be coming down the 00:13:41
road so that when you do come to visit, umm, the same doors that are currently available will be available at that time. But for 00:13:47
anybody who has a key, those would be converted to badges. 00:13:53
We also adopted the fiscal year 2425 operating and capital improvements budget. There will be some revisions coming in September. 00:14:00
So look for those. And we we do have a few things that we'll be talking about adding some unallocated funds at that time for 00:14:06
pending projects. So you. 00:14:12
Guys can stay up to date with that and I wanted to in particular let you know. And also we did have three parklet items coming. It 00:14:19
was pointed out that three of the parklets in the coastal zone are now required to have a coastal development permit. 00:14:27
So we heard that and get those in compliance. This didn't exist when Happy Girl became a parklet. And so now that'll be going 00:14:35
forward. And council approved the owners to apply for a no fee CDP as they would be the only ones in the coastal zone. And also 00:14:42
because it's a public benefit of the parklets because anybody or anybody, it's open to the public regardless of whether you're a 00:14:48
customer. So that is something that will continue to be available to the public. 00:14:55
We do have, oh, and they will be working on the draft parklet manual. So we voted to hire the consultant to put the bid out to get 00:15:02
the construction started and also the consultant to prepare the Parkland manual. So we're working on those in parallel. Now that 00:15:09
we know the plans that we're working with, we'll have the manual prepared so that that can be available before the construction 00:15:15
begins. 00:15:22
And there are a couple of important things that people might be interested on tomorrow's agenda. We had had a prior meeting about 00:15:29
moving the wastewater collection service fees on to the tax bill. So everybody who's probably heard about that. You received a 00:15:35
letter the Monterey one board, however. 00:15:41
In a surprise vote declined to move theirs to those roles. So we will be hearing the item tomorrow night regarding how Pacific 00:15:48
Grove will proceed with their energy with the our part of the sewer bill in light of that decision. 00:15:54
And we will also be hearing the resolution to put the ballot measure on to amend the City Council from six members to four. Just 00:16:01
kind of as a refresher. In the past, we'd have this measure. It lost by 13 votes. But in light of needing to move to district 00:16:08
voting, we're revisiting this so that we can know once the Demographer report comes in, whether we are going to six districts or 00:16:15
four. So, TuneIn for those to come. 00:16:22
Any questions for me? 00:16:31
Expecting that. 00:16:36
Demographers report. 00:16:37
I would have to defer to the city manager for that. 00:16:40
OK. 00:16:49
Great. And so I'll say it into the microphone at the July 17th meeting, we expect to be receiving that. I believe that that was a 00:16:49
question that came up for one of our previous agenda items. 00:16:54
How to how to reach out to the community. And so, OK, yeah. So that is in progress. 00:17:01
All right. Thank you everyone. 00:17:09
I'm sorry. Next on the agenda is general public comment and I'll note we've been joined. 00:17:23
By someone from the public, and we'll ask. 00:17:31
That you raise your hand if you have a general public comment. 00:17:35
No, thank you, Tama. I'm just tuned in a little late, but. 00:17:42
I missed the last one. Thank you. Thank you. Member of the general public. Anonymous member of the general public. 00:17:48
We did not receive any written public comment between the meetings. 00:17:57
Next, it is for us to approve the minutes of the prior meeting. 00:18:03
Umm, and I'm not sure why this reference came up Tom Oldham, but that's interesting. So did everybody get a chance to take a look 00:18:09
at the draft minutes? 00:18:16
Any comments or corrections? 00:18:24
Hearing none, I will ask for a motion to approve the minutes move. We approve the minutes. 00:18:30
Thank you and any further discussion. 00:18:41
And. 00:18:48
Don't go out to the public for minutes approval or do I? My partner materials have to help me through this every time. You will 00:18:49
notice. But I'm glad they're here because otherwise I would be very much AC so. 00:18:57
I would like to hearing no further discussion. I would like to. 00:19:07
Call the motion all in favor, aye? 00:19:13
Opposed. 00:19:17
Abstentions None. So the motion passes unanimously 400. 00:19:20
Moving on to the regular agenda, there's no unfinished and ongoing business in this agenda and when we talk about. 00:19:28
Item 7A, which is our only new business item, so we're moving right along to that. 00:19:38
Future agendas, I'll just note that there were some agenda items that would have been on this agenda that were dependent on the 00:19:44
availability of Kimbui, who is the president of the Friends, the Library Friends and Foundation. And due to circumstances outside 00:19:53
her control, she's unable to be here today and was unable to meet with me to move another agenda item forward. So I. 00:20:02
No, personally, I think there's a lot of energy and on both sides, hers and ours, of getting her a chance to come here and speak 00:20:14
and close the loop on the agenda item about the. 00:20:21
Item that. 00:20:31
Just to refresh everybody's memory because it goes back so very long now, but we did approve. 00:20:34
A permanent recognition on the walls of the library for a large financial donation and at the time the question came up is that 00:20:43
the only kind of extraordinary contribution to the library that would lead to that kind of recognition. 00:20:51
You know, getting your name, for example, on the walls there. And so we embarked on the process of drafting something to. 00:20:59
I put a procedure in place that would. 00:21:12
Allow for recognition of people who give, say, a decade or more of extraordinary service to the library. So it wouldn't just be 00:21:17
money that would allow you to get that kind of recognition. Is that fair summary? So we're still trying to get us all on the same 00:21:25
page, including Kim Wee about this, probably a year after the idea first came up, but I think will. 00:21:33
I would like to recommend that pending Kim's availability for our next agenda, she make a presentation about the Friends and 00:21:42
Family Foundation and her view of its relationship to us. She showed me an outline of what she would speak about and I think it 00:21:50
would be very valuable to us and the public. And then? 00:21:57
I will hope to be able to meet with her to close the loop with her input on this idea of non monetary recognition of the library. 00:22:06
So that's a long way of saying those two agenda items are still pending and with Kim's availability would show up on our next 00:22:14
agenda. And I think there's some other things that people might want to propose for a future agenda. 00:22:23
Well, related to that, I think I did speak with Kim about they were planning to do some kind of a. 00:22:34
Some kind of celebration for the 50th anniversary of something about the library, and I didn't know what those plans were and 00:22:40
whether we have could do anything to support that, if anything is going to be happening about that. 00:22:46
Please. 00:22:55
The 50th anniversary. 00:22:59
Their celebration occurred in May, I understand, but I thought they were planning to do. I thought I heard they were planning to 00:23:02
do something in addition, but maybe I misunderstood it. All right, well, we can get some clarity on that then. Thank you. 00:23:09
This would specifically be plans for the. 00:23:22
Friends and foundation, right? 00:23:29
And then, Karen, I think you probably have one or two. Yes, I would like to take a systemic review of the city policies, the 200 00:23:35
series. 00:23:41
I believe it's a through F and I think the last time it. 00:23:49
The last time they were updated was in 96. 00:23:55
For instance, like the library card renewal process, that's all become much more modernized and. 00:24:00
And that's a process and we would have to develop a timeline and. 00:24:09
And I also have a another one. I was curious about a work plan for the library board. I've noticed that several, I don't know 00:24:15
whether it's required or not, but I've noticed that several other commissions and boards have work plans with timelines and 00:24:21
expectations and meetings and committees and. 00:24:28
I was just wondering whether we would fall into something like that so that we could get more organized and get people on 00:24:38
committees. And I'd be happy to add both of those to the agenda personally. And I think, you know, I'm seeing some concurrence 00:24:44
here from the board. I think they're both really good ideas and I will say that independent of your interest in looking at those. 00:24:51
Policies the mayor also raised the issue of those policies to me and I think there's a real opportunity to focus what is in the 00:24:59
council policies on the things that are less likely to change like we're a Free Library and and to. 00:25:09
Put into more day-to-day operational policies the details that are likely to change, like exactly how the library cards work, 00:25:21
right? 00:25:25
So I think there's a real opportunity there so that things have less of an, you know, focus on what's really important that is 00:25:29
governed, but to be governed by the council and then are less likely to get stale if they have details in them and they're more 00:25:35
likely to change. So I think there's a real opportunity there. 00:25:42
Yeah. 00:25:51
Thank you. I think the majority of them have, almost everyone of them has some clerical issues. 00:25:55
You know, so we will have to go through all of them, Yeah. 00:26:02
And I think at this point, having collected this information, maybe I've even gone too far. I'll ask you if there is any input 00:26:08
from the public on this future agenda discussion. 00:26:13
Seeing none. 00:26:22
Further items about agenda, were we going to discuss secretary in this meeting or put it on the agenda for the next? Let's put it 00:26:32
on the agenda for the next meeting because then we'll have five people to to draw from. Yeah, yeah. 00:26:38
Thank you for that. 00:26:47
I will write that down South that it will actually happen. 00:26:48
I have a question. 00:26:56
I've been looking at the ADA transition plan where we are at with it and I was just wondering what is going on. You mentioned it. 00:26:58
With the the art program for the children with disabilities. 00:27:08
Adults with disabilities and I know that the FPGA adult school has a pretty substantial collaboration with Gateway Center and so I 00:27:14
don't know where the city is at with that I. 00:27:21
Whether because I when I looked online today, everything seemed to be around the CIP. CIP, you know, we're, we're making. 00:27:28
Streets and everything much more. 00:27:37
That's where it comes up with. So are you thinking relevant to the library? OK. 00:27:41
Do we have a Ada transition plan for the library? As a disabled person, I'm asking. 00:27:49
I don't know right off the top of my head of the library is ADA accessible. When we did the renovation, one of the things we did 00:27:58
was to widen all the aisles and the stacks so that any you know, wheelchair or you know, other, you know, device would be able to 00:28:07
make way there. 00:28:15
We have two, I mean there's two emergency ways to get into the library. There is a lift at the back, although when that was. 00:28:25
Installed. 00:28:35
It's, it's problematic, you know, because it's like you can take a wheelchair and go up the lift and come through the backroom, 00:28:39
but then you really can't. 00:28:43
Get anywhere from there. So you're pretty much limited to the front and but there is also the door near the where the move vehicle 00:28:48
is and the bike rack that is an emergency door, but there's a. 00:28:55
A ramp there, so there are at least two ways to get in or out that are ADA accessible. Except there's always a bike locked on the 00:29:04
right there. There's a bike lock on the side of the door. 00:29:12
Thank you, I will look into that. 00:29:23
So I'm not clear whether we should that's in our purview or not, but I would think that that would be appropriate to explore. 00:29:27
Thank you. 00:29:40
Does that align with a broader city initiative that's going on it? It's actually the American Disability Act has a statewide act 00:29:41
that requires all city and state and county and. 00:29:49
Entities to develop an American disability. 00:29:57
Transition plan, an ADA transition plan. So and I looked at, you know, other cities and the libraries there do have it, and the 00:30:03
California State Libraries has one. 00:30:09
So I would think it would be. It's not just a question that I'm asking out of the blue, you know, for us. Yeah. Mm-hmm. Is there 00:30:16
maybe this is a discussion we need to have next time. Is there a timeline attached to that? 00:30:23
Not that I could find. OK, But I believe there probably would have to be some sort of compliance plan. Would you for the next 00:30:30
meeting, could you attach some of those other ones that you found that you think might be relevant? Sure. So we can have that for 00:30:36
the discussion. Thanks. 00:30:42
I think the closest city in. 00:30:49
In California that I could come up with was the. 00:30:53
One of the Bay Area cities, they have one. 00:30:58
And not have to look. And in my experience, these plans are not just about physical access to a physical facility, but they're 00:31:02
about hearing and sight and you know. 00:31:06
Policies related to service animals and, you know, a whole. 00:31:12
So. 00:31:17
I it also occurred to me that this might fit into a work plan. 00:31:20
You know, it might be something that could show up as as something we could tackle as part of our work plan. 00:31:26
Being sensitive to the fact that we don't. 00:31:34
Umm, you know, direct staff, we could certainly support, you know, figure out where the gaps are and support staff. And you know, 00:31:37
just as a another thing from my experience sometimes working on ADA things, but it comes with money, you know, grant money and 00:31:44
things like that. So that's always worth exploring when when this topic comes up. 00:31:51
I know that the Christopher Reeves Foundation has. 00:32:00
Has grants for ramps and things like that so. 00:32:04
Sounds like we have. 00:32:11
A meaty group of things that we can put on to future agendas to tackle, perhaps not all in the next meeting. 00:32:15
I I have nothing further assuming we have all of our ideas for future agenda items on the on my list and we are. 00:32:25
Thereby adjourned and our next meeting is September 3rd with the 1/5 board member I hope. 00:32:36
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