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Member Goldsmith. 00:00:02
Member Smith. 00:00:05
Present Member Tolley present. 00:00:08
Member Wise Bluth. 00:00:11
And member Gamble present. 00:00:19
OK. Thank you for that. 00:00:22
We'll start with approval of the agenda for the meeting. Do we have any changes, additions. 00:00:24
Nothing called changes addition. 00:00:33
Can you hear me Move the minutes please. 00:00:45
No, this is for the agenda. Do we have any additional, Oh, I'm sorry, we're going to add something for the WAVE program, 00:00:48
leadership program. 00:00:51
Discuss some community service items. 00:00:56
Need a motion? 00:01:04
To approve that, Or that's just an addition? I'm not sure if we can just add something like that without it being properly 00:01:05
noticed. 00:01:09
I would recommend it being a brief discussion or a brief statement during commissioner announcements and it'd be put on the main 00:01:13
meeting. Yeah, it's got to be properly noticed through that approval of the agenda is if we want to reorganize something, maybe 00:01:19
you want to move like the goals ahead of the signs or something like that. But I don't think we can just add a whole topic. I 00:01:26
would have tried that at least 10 years ago. 00:01:32
It will be a brief discussion and statement. Daniel Miller I'd like to. 00:01:42
Just beg for forgiveness rather than ask for permission. So I've tried that too. 00:01:46
Going to move on to board and staff announcements we have. 00:01:53
Can you can you do a formal approval of the agenda? 00:01:58
Have a motion to approve the agenda? 00:02:04
I'll do that and you have to forgive me, I have allergies really. But I can't hardly hear today, so everybody speak loud like me. 00:02:06
2nd. 00:02:17
All in favor, please say aye, aye. 00:02:19
Agenda approved. 00:02:24
Now we'll move on to board and staff announcements. 00:02:26
We're just. 00:02:33
Sure. We have several announcements today. 00:02:35
So the first is we're excited to formally introduce our two new recreation coordinators. They're going to come up in just a second 00:02:40
and introduce themselves. They both come to us with a wealth of previous recreation experience and knowledge and we are very, very 00:02:46
excited to have them join a recreation team. I'm going to let them introduce themselves and just share a little bit about what 00:02:52
they've done and what their kind of first big task and assignment will be. 00:02:58
My name is Maya Tice. I am just brought on on Monday, so this is my first week here. I have a background largely in Aquatics. I 00:03:11
started off as a lifeguard and worked my way through a swim school during college. That was age maybe three months all the way to 00:03:18
10 years. And then in after college I moved to Tahoe and taught snowboard lessons for about 8:00 or so winters. Every age group 00:03:26
you could think of, three-year olds to 80 year olds. I was teaching them snowboarding. 00:03:33
And then I moved to the Chico area and recently was doing aquatic coordinating for the Chico State at the Wildcat Recreation 00:03:41
Center. So largely training and teaching the high school or the college level students there and providing programming for adults. 00:03:49
So that is a little bit about me. I'm very excited to get started. Hi Darrell, good to see you and. 00:03:56
Very excited to get started and my first big task is really looking at the swim lesson program, seeing what we can provide for the 00:04:07
community if we can expand in any way. 00:04:11
Or what we can do in the future to to really ramp that program up. That's my first big task and looking forward to getting it 00:04:16
done. 00:04:20
Thank you. 00:04:24
Hello, I'm Rebecca Hall and this is my second week. I have a background in municipal recreation. I've been in municipal recreation 00:04:28
for over 13 years full time. I've been a recreation coordinator for a number of years and most recently was a director of a Parks 00:04:35
and Recreation district. For me, I love this level of being able to work with the community and so that's what I enjoy. I also 00:04:43
have experience in Aquatics and my first task is. 00:04:50
Doing summer day camps in the Elop program. 00:04:58
All right. So again, we are super excited. We now have all four of recreation coordinators in place. So we have a full recreation 00:05:10
coordinator team. And just today this week, having all four in the office and bouncing ideas off of each other and talking about 00:05:16
all the plans and just getting a jump on all that, it's been wonderful and we're excited to keep that moving. So again, welcome to 00:05:21
our team. We're really excited to have you guys here. 00:05:27
We'd also like to recognize Maureen and Clarissa, who both received their five year service awards poster at the most recent City 00:05:34
Council meeting. Marine works in our preschool program and Clarissa works with our After School program camps and rental groups. 00:05:39
Both played a huge role in helping us navigate through Kovid as well as reopening the recreation department. They were both staff 00:05:45
when I came on and they were very warm and welcoming and just helped me get my feet on the ground and we are very lucky to have 00:05:51
them for this continued time. 00:05:57
And they are just very dedicated to providing services to our community. So they were recently recognized for their five years and 00:06:03
we just want to say a congratulations again from our department to them. 00:06:07
We are still looking for summer staff, so we are still hiring lifeguards, swim instructors, camp counselors, and field field 00:06:14
sports. Any interested applicants are encouraged to apply. The positions are open until filled. We're particularly in need of 00:06:21
lifeguards and staff that are comfortable working our sports camps, and if you're interested, you can go straight to the website 00:06:29
cityofpg.org/jobs and click right on the application or give our department a call and we can help give instructions. 00:06:37
As we bring on more staff, we may also be able to add a space here or there. 00:07:16
We do. For those who are looking for part day options, we do have our mini sports camps which recently opened up. So we have 00:07:20
basketball and flag football and we have golf as well. So those are up on our website. We also have specialty camps including our 00:07:26
Lego camps and our chess Academy. Those are all half day options. So for those families that might be looking for 1/2 day option 00:07:32
to keep their kid busy and engaged during the day or the morning, those are up as well. And we have many new contractor classes up 00:07:38
including kickboxing. 00:07:44
Boxing, mindful movement and more. Those are all up on our recreation webpage and that is cityofpg.org/recreation. And then click 00:07:50
on the green button that says register online. It takes you right to our catalog and those have all been updated. 00:07:58
Our preschool registration is also open for the 2425 school year. We have a wonderful preschool program, a wonderful preschool 00:08:07
team. We have 2-3 and five day options up and available. So that makes it very flexible for families depending on the amount of 00:08:12
the amount of schooling that they would like. The instructions are again on the same web page or they can call our department 00:08:18
directly and we'll get them connected with the coordinator who is in charge of that program. 00:08:24
Our track and field program will be holding its first meet of the season this Saturday, April 27th at the PG High School track 00:08:30
from 9:30 to 2:30. Come by and support the rec track team. The teams will be participating are very exciting. We have Pacific 00:08:36
Grove Recreation, Monterey Recreation, City of Marina Track Club, Presidio Youth Sports Boys and Girls Club with Salinas and 00:08:42
Seaside, All Saints School, North County Recreation and Community Partnership for Youth. So all of them will have participants 00:08:49
participating this weekend. 00:08:55
Again, they are up at the high school track, so thank you to PGUSD for letting us use the track and if you're around and 00:09:01
available, come and share them on. We're excited. 00:09:05
And then an update, the special events calendar was updated for the fiscal year 2324 with an additional event as well as the 00:09:11
special events calendar for fiscal year 2425. Was this officially approved? Those calendars will be posted on the recreation 00:09:18
website. And then just a reminder, we have two special events next weekend, May 4th through the 5th Good Old Days presented by 00:09:25
Pacific Grove Chamber of Commerce and the Quilt Show presented by Monterey Peninsula Quilters I Chautauqua Hall. 00:09:32
Both of those groups have information on their web pages, so if you just Google the name pull it up, they have information on both 00:09:40
of their events on their perspective web pages. 00:09:44
And that's the end of my announcements. Thank you. 00:09:49
Question. 00:09:53
I don't have the numbers directly in front of me. I want to say he has 3035. 00:10:05
But I'm not 100% sure. 00:10:12
And then you were going to give us a little information on the road? 00:10:15
What ideas? 00:10:22
Rec department has for spending. 00:10:25
And I have the follow up information for that. So the Rotary donation is applied directly to the youth center and it's used to 00:10:34
offset the expenses associated with the programs and the facility needs that are needed to run those programs and we have not 00:10:39
determined yet this year. 00:10:45
In our last year it was used for. 00:10:53
The question that was raised about whether that was real. 00:11:01
Appropriate use. 00:11:03
For the kids. So maybe just. 00:11:08
Absolutely. I could address that, Chair Goldsmith. 00:11:13
The programs and the needs of the record rec department are always being met. When the heater needed to be replaced, this was a 00:11:17
pot of money that was available. I don't think that we've had. So we utilized it. I don't think that we've had programming that 00:11:24
has suffered due to budget constraints, so. 00:11:31
We utilized funding that was existing to make the necessary repairs to make sure that the youth center was properly heated. 00:11:40
Your understanding is correct. But it also, I mean it's not like building maintenance. Sure there's a budget for building 00:11:59
maintenance, but there's also it's also a budget that encompasses the whole rec department. So if we we were able to utilize that 00:12:06
funding and what I'm basically saying is that we were able to provide all the necessary materials and enhancements already 00:12:13
associated with the. 00:12:20
Programming so. 00:12:28
We utilize the funding to make sure that the facility was adequately heated. I think that that's pretty important also certainly 00:12:32
important I I I tend to agree with Colleen is that if you give a gift and. 00:12:39
Maybe the analogy would be grandma gives. 00:12:47
$50.00 for Christmas to A to a child. 00:12:50
And then the parent spends it on socks instead of going to the mall. The, you know, you want the gift to be something that the 00:12:53
that the kids are going to directly appreciate and have have fun with. So I think more so. I mean I appreciate what you're saying. 00:13:01
I think that it's we want to encourage people to to support that and if they're going to give a gift, you know there's a bit of. 00:13:08
Of. 00:13:17
Appreciation that we want to show the gift giver to say this is directly going to kids getting more access to recreation. 00:13:18
So maybe there's a? 00:13:26
It's on us to make sure that when we get gifts we we clearly ask like we did this year to say we'd really like those funds to go 00:13:29
to something specific toward. 00:13:33
What's really seen as recreation activities rather than operations and maintenance. You know, repairs of a building that you know 00:13:38
should have a budget anyway. 00:13:42
It's just a suggestion. It's just. 00:13:49
It's just a suggestion and thanks for your response and clarification. 00:13:54
OK, turning it back to staff, if there are some comments that you'd like to make some announcements, I've got one more question 00:14:01
for Stuffed. 00:14:07
Clean. I think you weren't here last week in the meeting before that we talked about a. 00:14:14
Tree planting project and I just wanted to let you know and let the staff know that the WAVE program, which is a program that I 00:14:17
run in the summers has a huge number of kids and. 00:14:23
Leadership program that has about 40 to 50 kids. Can you not hear me? 00:14:30
Yeah, you can repeat that with my audio today. 00:14:36
That we have a number of kids that are looking for activities to do in that leadership program. We would love to get the ball 00:14:41
rolling with a tree project if it's possible for this July we would have the manpower to get out there and and. 00:14:49
Get that done. 00:14:57
And I think that's also going to come up in the goals discussion we have later. 00:15:01
One other question for staff though. In the last two meetings, we've asked about the scope of work for the volunteer program. Do 00:15:05
you have any update on that, Katie? 00:15:10
And then, if needed, we'll turn our attention to the volunteer program. 00:15:52
OK. I would like to know for the record then that at the last two potentially there's been more meetings where we've discussed 00:15:56
this at length. We don't have any power as a board. All we can do is make requests and the understanding with the discussion was 00:16:04
that there would be at least an attempt to create a scope of work so that we could enhance the volunteer program of the city. 00:16:12
That if there are not enough lifeguards hired that cannot fulfill the hours that the community desires, that we have a backup plan 00:16:21
and it's getting very close to the summer. And so I would like to raise this up to another level because obviously. 00:16:29
Our requests are not being a. 00:16:38
Other priorities are coming forward, so I will just we'll work with our staff liaison. So thanks. 00:16:44
Commissioner, totally. I'd like to address that. As the director of the department, I've provided that direction, so if there's an 00:16:49
issue with it with the Council liaison, please address it towards me I'm in charge of. 00:16:55
Administering the workload to the department and hiring summer staff, getting the full time employees on board has taken a 00:17:02
precedent. Our volunteer program manager, who's also a management analyst in the public works department, has been extremely busy 00:17:08
with other conflicting things. 00:17:14
I provided that direction to staff. 00:17:21
Thank you for that. 00:17:25
I don't know if anybody else have an announcement they'd like to make. Well, I have one announcement and that is that on April 00:17:28
3rd, Amy Colony from Publix Public Works was able to present the Chinese Pavilion project to the City Council. This would be the 00:17:36
Chinese Pavilion Pavilion at El Marie **** Open Space and the City Council gave the go ahead to further investigate and look into 00:17:43
it. They were very supportive of the idea. 00:17:51
The Monterey Bay Chinese Association has been in contact with AIM with Amy and they're getting their architect to finalize them, 00:18:00
design details, which I believe may be presented in May. So I'm very excited about that. On the special events calendar, there was 00:18:09
an event that wasn't approved that had been discussed at the rec board. 00:18:19
And Katie, do you remember? It was it was the forest one, the forest Walk. I don't remember the specific name. 00:18:28
But there were some issues that came up. City Council had some questions. There were some things there. Some of the questions 00:18:37
weren't really addressed and answered. So they decided not to go forward with that special event, at least for this year, and 00:18:43
maybe you can talk. 00:18:50
The application for the forest event for the fiscal year 2324 calendar was not approved at the forest, and the Santa event from 00:18:58
the same group for the 2425 was not approved either. 00:19:04
So just just to provide you know all of us with an update to. 00:19:11
And I don't are there any other? 00:19:16
Comments. Just a couple questions. You had noted that the events calendar was online for 2425, Katie. 00:19:18
It is not up yet, but I will be getting it up. OK, great. And I'll be up and updating the 2324 as well to reflect the addition of 00:19:28
the EDC concert. 00:19:33
This time also for board announcements. 00:19:42
Still for board announcements, so there was a the 1st I believe the first PG, USD and City. 00:19:45
Subcommittee meeting a couple days ago, blank on the day. I think it was Tuesday. Yeah, and it was great. I didn't get to attend 00:19:54
the whole thing, but Mayor Peak was one of the chairs and or at least introduced it, and it was a really great meeting to see some 00:20:01
collaboration. I think it's something that as a board, we have seen as a need for the past few years. So it's great to hear Doctor 00:20:08
Adams speak. 00:20:15
And some of the board members, the community, it was actually a pretty decent turn out. And so I look forward to attending more of 00:20:23
those in the future. I'd welcome everyone to come. I guess one question is, is. 00:20:28
People can attend. It's not a Brown Act violation, right? If we're just sitting in the audience? 00:20:35
That's my understanding. I've talked to City Manager Peralta about it and we're treating it more as like a community meeting. 00:20:42
Great. Thanks. 00:20:49
OK. Thank you for that. 00:20:52
I'm going to move on. Well, council liaison announcements. Is Nick Smith on the line by any chance? No. OK. 00:20:55
Would the mayor like to make any announcements? 00:21:08
Thank you, Mayor Peak. 00:21:14
Afternoon, Chair, Goldsmith and board members. Thank you for being here and serving was appreciated. A couple of things Well, you 00:21:17
covered a lot of ground under announcements already. 00:21:24
We council at the recent meeting hired Matt Mogensen as the incoming city manager. He's currently the assistant city manager for 00:21:32
the City of Marina and we got a had a discussion brought by director go on five way intersection at. 00:21:45
Cedar and sunset, and that's going to be coming back with more information. 00:21:58
And you talked about the the joint school board meeting. So it was good kickoff, it was the first meeting and it's a it's a 00:22:04
dialogue meeting, it's sharing information. 00:22:10
On the Robert brought was there interim city manager director GO spoke at it. 00:22:18
And we're just, we're sharing information, it's not a decision making, taking action committee, it's just to find out what are 00:22:24
things that are of mutual interest between. 00:22:31
The city and the school district and to raise those issues and and share ideas and perhaps there'll be some things that will come 00:22:39
back to City Council or the OR the district board. 00:22:46
Well, we'll see what happens. One of the things that came up was the operating agreement, the joint operating agreement and it was 00:22:55
left that that will be on again on an upcoming agenda. If there are specifics, I encourage you. 00:23:03
To give those specifics to either your council or staff liaison, I think that would be helpful, not just general comments but 00:23:12
things that are of issue and then in May, June very busy for the city staff primarily we have the CIP budget the. 00:23:25
The housing element is going through its second iteration and of course the the budget so. 00:23:40
Very busy times and I just listening to the dialogue, I just want to emphasize on the two things I think what you already heard 00:23:51
director go speak. 00:23:57
This is not you can't bring up items on the fly and start a discussion on items. That's against state law. And we could be in 00:24:05
trouble quite simply if we were to start to do that. So if you have something that you want to discuss, talk to the chair liaison, 00:24:14
staff liaison about putting it on a future agenda, OK. And. 00:24:23
And just. 00:24:35
Please. Announcements are that. They're just announcements. It's not, it's not an opportunity for a new discussion and a lot of 00:24:36
QA, OK, Please. 00:24:41
Keep that in mind. Thank you very much. Thank you, Mayor. Thanks for the guidance. 00:24:47
OK, we're going to move on to general public comment. 00:25:09
General public comment must deal with matters subject to the jurisdiction of the city and the recreation board. They're not on the 00:25:13
regular agenda. 00:25:17
Comments when public would be limited to 3 minutes will not receive Recreation Board action. Comments regarding items on the 00:25:22
regular agenda will be heard prior to the Rec Board consideration of such items at the time such items are called. 00:25:29
Whenever possible, written correspondence should be submitted to the rec board in advance of the meeting to provide adequate time 00:25:37
for its consideration. And before we see if anybody has any comments that's present or online, I will say we've got, we have 1 00:25:46
written, general public comment and that was from Christy Thomas and that's the only one that I had noted. 00:25:55
We have anybody online. 00:26:06
Thank you. Can you hear me now? 00:26:20
I e-mail yes. 00:26:23
Thank you Chair goals Smith, because I certainly couldn't hear you for the 1st 15 minutes. I'm rather surprised. I appreciate the 00:26:25
the staff finally catching that, but your mic was not on for the 1st 15 minutes of this whole conversation and you weren't even 00:26:32
registering on closed captioning. 00:26:40
So I would appreciate it if staff were a little more on top of that or that you as board members are to make sure your mic is on. 00:26:48
You lost us. Otherwise, I think it's wonderful that we have two new rec coordinators. I think that's great. And we've got another 00:27:00
person who's Chico Stater, the Aquatics person, and that's great. That's my Alma matter And actually damn goes too. But that's 00:27:11
wonderful. Welcome. And I just want to make sure that, you know, we really want to hear you. 00:27:21
And I'd so appreciate if you make sure your microphones are on. 00:27:33
Thank you very much. Thank you ING. And I apologize to anybody who is listening. My ears are plugged up too with my allergies and 00:27:39
I wasn't even aware of that, but we'll try to do better. 00:27:45
Anyone else? 00:27:52
Hi, Lisa. 00:27:59
OK. Yeah. No further hands are raised. All right. Thank you very much. 00:28:04
OK, little of the minutes, do we have a motion to approve the Minutes or are there any corrections or changes? 00:28:10
Anybody like to make a motion to approve those minutes? They were very well written. Thank you. I move to approve the minutes. No, 00:28:23
second. All in favor. Please say aye. Aye, Aye. 00:28:29
OK, we can now start our regular agenda and the first item 7A is PG, pony baseball and softball sponsorship banners. 00:28:38
So I will let Ashley start with that. I can take minutes. 00:28:50
So the. 00:29:05
This item is. 00:29:09
For putting signage in the outfield of the, can you hear me just talk directly and OK, sorry about that. There you go. 00:29:12
For putting signage in the outfield of the ballparks. 00:29:24
At. 00:29:31
Muni, George Washington and Arnett. 00:29:33
For the season, for the baseball season that runs March, April, May in June, and there are some other examples. I've submitted 00:29:38
some photos of neighboring communities Monterey has in Jack's ballpark, and Solicito has similar sponsorship banners and it would 00:29:48
behoove. 00:29:58
PG pony to have. 00:30:08
Banners to be able to sell sponsorship banners because that money would go into programming and BG Pony does a lot to maintain the 00:30:12
the fields for Pacific growth. 00:30:17
Would you like me to scroll through these for you? What was that? We have all of the pictures you requested, so that one that ones 00:30:29
Jacks there in Monterey. You can see in the outfield that the sponsorship banners. 00:30:36
That one's solicito. 00:30:57
Thank you. 00:31:05
Thank you for the photos. Do we have any public comment? 00:31:07
Hi, my name is Paul Black. I'm the standing president of PG Pony and I'd like to give context to this effort and why. 00:31:21
We see this as kind of a necessary component of our operations. I came on board as President in August and learned that our 00:31:32
operational budgets about $100,000, about 65% of that's registration fees. That means we're burdening the parents really for our 00:31:39
operational costs. 00:31:45
Concessions amounts to about 25% of our revenue and unfortunately sponsorships is only about 10% and we're kind of stuck there. 00:31:52
Nobody's gotten really creative or done any basic. 00:32:02
You know, blocking and tackling for sponsorship opportunities. 00:32:05
This has a potential to generate independent on what we charge and size of banners and how many commitments we can get over 3 00:32:09
fields. 00:32:13
Somewhere between 35 and $50,000 if we were to really maximize the opportunity. 00:32:17
And what that allows us to do is really. 00:32:22
Continue the operations that we have which believe it or not, we spend about $20,000 a year on dirt on three fields and that's our 00:32:25
own money that's coming primarily from the registrants. The parents are paying that out of their own, you know funding that so we 00:32:32
can put dirt on our own fields. We could probably keep most of it if the irrigation was kind of up to the working properly, but 00:32:38
that's a that's another effort. 00:32:45
And then there are some other capital investments with just maintaining fencing, fence toppers, mounds and other things like that 00:32:52
paint that go into the fields that come out of our operational fund that we've budget for the fields of the year and that's budget 00:33:00
wise is about $35,000. So currently we're spending about 35 on fields. Our overall sponsorships are making about 10,000. So you 00:33:07
know percentage wise that burden just goes back to the parents. 00:33:15
So I'm hoping that we can elevate sponsorships in a couple different ways. You know, this way, put in some banners in the outfield 00:33:22
is probably the most visible way that we can get sponsor names and branding so they can get more traction and more visibility from 00:33:29
any type of sponsoring a PG pony. 00:33:35
That we can offer. 00:33:43
And for context, we have about 350 kids, so a lot of families participate. It's one of the largest youth activities we have in 00:33:44
town. 00:33:48
Thank you. 00:33:53
Thank you I I. 00:33:57
Just comment that it's pretty standard practice to to do these and if you go anywhere, any baseball park, including AA, AAA, the 00:33:59
pros all have this type of signage. It's not something that's revolutionary and I certainly see where it would help your budget 00:34:06
tremendously. There's certainly a need for it. Raising money is hard, that's for sure. 00:34:13
And if we could hold on the discussion until we're finished with public comment, you have one online. OK, Thank you. 00:34:20
Hi, Ana. 00:34:30
Thank you and I certainly understand your comments, Board member. 00:34:31
I I mean, I understand that everybody does it. I mean, as an old Pagan, I hate to see everything junked up with advertising. 00:34:40
And I certainly know that that standard common practice and I certainly know the kids are worthy of subsidizing. And I still 00:34:52
lament that Pacific Row will probably go this way and be junked up with advertising. And I think that OK, at least. 00:35:02
The people's advert, you know the businesses advertising will be doing that. For the sponsorship of Pony, at least there's that. 00:35:14
But I still hate. 00:35:20
The clutter, and I'd rather it were on their jerseys and uniforms. 00:35:28
Than publicly displayed in our ballpark. Thank you very much. 00:35:35
Thank you. 00:35:42
Are there any other comments? 00:35:45
No other hands are raised. OK. Thank you. 00:35:51
Coming back to. 00:35:55
Commission members. 00:35:57
I had a question of Paul. The banners are just printed on the one side and so it's just visible when you're in the field and for 00:36:00
the spectators. 00:36:07
We haven't printed any yet. 00:36:16
But I would expect a. 00:36:19
There's two parts of that question. I expect them to be 1 sided and really visible in the interior of the diamonds of the ball 00:36:21
fields and all three fields, Municipal Field, George Washington and Arnett. Out of all three, you can only see the interior, the 00:36:26
outfield. 00:36:31
From maybe 17 mile drive, a small opening where there's no vegetation looking from 17 mile drive to left field, you might be able 00:36:37
to see part of the outfield fence so passerby's because of the. 00:36:45
The suppressed nature, nature of the fields, and the direction of viewing. You'd have to be in the in the ballpark to see. 00:36:54
The banners in addition to. 00:37:04
This will supplement the banners. I think this is maintenance, a maintenance point that we haven't gotten to yet, but the chain 00:37:07
link fence that lays bare right now and typically you have some type of netting or other. 00:37:12
Viewing obstruction material. I don't know the name of it, but they're typically green slats that go through the cyclone fencing 00:37:19
just as part of to really limit it. 00:37:24
Any sort of visual distraction or impairment that that neighbors don't don't want to see, I understand that, but I think it's all 00:37:30
in execution. I'd like to thank the City of Pacific Grove and its residents can execute things better than the City of Monterey. 00:37:37
So thank you. 00:37:45
While you're here, there might be some more questions. 00:37:48
Is so the plan is for banners, not for plywood boards, correct? It'd be a vinyl banner, OK, And is the intention? 00:37:53
For during the season or for the whole year, season only. So the ball games typically start in March and and sometime in July. So 00:38:02
for the sake of planning, I would say the beginning of March to the end of I'm sorry I said July, the end of June, OK, how about, 00:38:08
I'm sorry, how about fall ball? 00:38:14
No, I think our costs are lower there. It's there are fewer participants. We just don't have the same sort of sponsorship 00:38:21
requirement, OK, and then? 00:38:26
All right, that's all I got that sounds answers my question. 00:38:33
I do think a really important aspect. I mean I I. 00:38:37
Gap. That's three. All played baseball. 00:39:03
All of a sudden, they got paid. 00:39:05
A lot of money just by Facebook. 00:39:07
That's even the most. 00:39:10
Of your program to be able to. 00:39:14
Thank you. 00:39:21
Can I add one more? Add one more comment? 00:39:25
Oh yes, please. I think you know the other side of the participation of of the league is that we spend over 1000 work hours, 00:39:28
volunteer work hours, cleaning up the parks. So while I think the banners can be and you know maintain aesthetically, there's also 00:39:35
those same people that are picking up trash out of the park and other. 00:39:41
Items of misuse there that if we didn't have these families there, you know who's doing that work. 00:39:50
So, so there's there's a lot of give back you know in the effort to. 00:39:55
To beautify our parks and and receive the funding that we need. 00:40:00
OK. Thank you. Thank you. Thanks, Paul. 00:40:06
Well, what makes this very interesting too is the city does have an ordinance for signs. And I've looked through this, but I'm not 00:40:13
sure of the next step. And that's. Oh, good. OK, Dan, thank you. 00:40:20
I always try to come with a solution. OK, so per section of the code, and I did this research after the publication of the agenda. 00:40:28
Section Code section 20.04 point 160 is about signs right and that that provision of this chapter I'm reading the code The 00:40:39
provision of this chapter shall not be applicable to the erection or maintenance of signs and EU which is the undefined and ozone 00:40:46
districts, which is the open space districts. 00:40:53
OK, so. 00:41:01
Muni and the code is city law so Muni 70 mile drive ball field is in ozone and so is George Washington Park. OK, so because those 00:41:03
are in ozone, there's a simpler solution than going and trying to change the code, right. Changing the code is rigorous, costs a 00:41:13
lot of money. So getting attorneys involved time effort. So because this section of the code. 00:41:23
Is because it's in the ozone. Then this section of the code goes to chapter 23 which is zoning and the zoning code allows for 00:41:33
permit of banners. 00:41:40
On an O space per. 00:41:47
A permit by the Architectural Review Board. 00:41:51
So basically PG pony could submit an application to the coastal or the community development department, specify what they want to 00:41:55
do. I would say size and quantity. 00:42:01
Of the banners at each facility. 00:42:09
And our Nets, our net isn't part of it, but I would just include that and then get that permit through the architectural review 00:42:12
board to then be able to do it for the duration of the season. That's the cleanest, easiest way to do it in my opinion. I've 00:42:20
talked to community development department, the planning staff, this is what we derived. 00:42:28
What's the definition of an open zone? Why would those ballparks be open zones? Well, George Washington, it's part of the 20 acre 00:42:38
park, so it's open and then most of the city land that's like parks like that are. 00:42:45
Designated ozone Open Space. 00:42:53
For example. That way a developer can't come in and say I want to, I want to build on this the open zone. 00:42:58
Has to go to the voter of the people, a vote of the people to get it changed from being ozone. So it really. 00:43:07
Creates a safe space for that to remain as a park. 00:43:17
Gotcha. That's basically the definition in a nutshell of ozone. Thank you. 00:43:23
Well, thank you. That is very illuminating and very helpful. 00:43:27
Be willing to work with Mr. Black to finalize that. I think that it's going to be hard pressed to do it for this year, but I think 00:43:33
it's something that we could, I mean I I mean the next ARB meeting is probably not even till May. So but I think that's something 00:43:39
we could definitely work on. 00:43:44
In late 2024 to be ready for 2025 season. 00:43:52
Even if we went the route of changing the code, if we're not, we're 6 to 8 months out of doing that too. 00:44:01
I would say. 00:44:08
That sounds like a great solution. 00:44:12
Is any action for us? Maybe we just make a motion to endorse that recommendation or? 00:44:15
You know, umm. 00:44:22
I would think so. 00:44:22
Go ahead, I so move. 00:44:25
OK, we have a motion to support. 00:44:29
Pony League having the opportunity to put advertised sponsorship banners. 00:44:35
For 2025 season. 00:44:42
Going through with procedures that Mister Go has outlined, so that's still subject to architectural review board and some 00:44:46
permitting. 00:44:51
So I If we're all in favor, may I please have a vote? 00:44:56
Aye. 00:45:00
OK, that passes unanimously and thank you because when I saw all of the muni code with signs and reading it and I'm not quite sure 00:45:02
but that that seems to fall within. 00:45:07
You know, our ability to kind of support that. 00:45:15
So, so thank you, Mr. Black. 00:45:17
You're going to have to go before architectural review board, but. 00:45:21
OK, moving on with our agenda. 00:45:27
We are up to Recreation Board goals 2024, and I'm going to turn that over to Jay Tully. All right, great. Thanks, Colleen. 00:45:34
So we've got a recommendation to. 00:45:44
To have a discussion really about our goals. 00:45:49
And so Darrell and I met as a subcommittee to come up with some type of starting point for that discussion, but by no means are 00:45:52
the goals that we put down. 00:45:58
You know, it's not ready for approval. We really want to have this discussion, but we wanted at least provide some examples of 00:46:04
goals or tasks really that fit within the three overarching goals. So I've noted this before previous meetings, but over time 00:46:11
we've worked to establish different tiers or or levels of goals and the three that we see as consistent goals and which we 00:46:18
actually approved a few months ago are. 00:46:26
Number one, improve the quality of Parks and Recreation facilities. 00:46:33
#2 is. 00:46:38
Increase access and opportunities to recreation activities to. 00:46:41
Excuse me, increased access and opportunities to recreation activities to PG citizens. And the third is improved communication and 00:46:47
interaction between the city and the public on relevant aspects of the recreation program. It's obviously very broad goals that 00:46:53
you know will probably continue into the future. And then we've got these tasks which are, you know, another step down in, in 00:46:59
granularity and then we've got subtasks which are really the actions that we want to try to knock out in the next few months or in 00:47:05
the next year. 00:47:11
So the way we framed this on the agenda report is we we split up the goals under those three large overarching goals and then we 00:47:19
put tasks and sometimes sub tasks under each of those. 00:47:27
So we can review it. It probably just makes sense to go through the document and maybe we'll start with the first overarching 00:47:34
goal, which is improve the quality of Parks and Recreation facilities. So we propose to sue two existing tasks that are actually 00:47:41
already on the spreadsheet. 00:47:48
And this would be become part of our 2024 work plan. 00:47:56
So for that first one, improve the quality of Parks and Recreation facilities, we came up with two tasks. One is to assess the 00:48:00
parks and facilities like what's done a few years ago. 00:48:06
However. 00:48:13
This year we propose including the community input through a series of community walking tours. So in the past what we did was we 00:48:14
split up as a board and one person would go to say Lovers Point other Arnett Park. And we would Charlie Gibson made a nice 00:48:22
checklist where we would do things like count the tables and look at the quality of the the landscaping and make our own notes. 00:48:29
And then we brought everything back together and put it into a big spreadsheet and it was useful. 00:48:37
But there was a couple downsides. One is that we all did this individually and we might have our own rating scales of what is good 00:48:45
and what's not good. And we really didn't get community input. And so, following a suggestion from Humana a few months ago to do 00:48:51
these community walking tours, we thought, well, what a great way to combine these two ideas. 00:48:57
And it's going to take longer. And if we have multiple board members there, it will have to announce it. It'll have to be an 00:49:04
official type meeting for the Brown Act. But it seems like a great opportunity. And maybe what we do is we don't do all of the 00:49:11
parks, Maybe we focus on a few this year that we really want to want to focus on. So that's part of the discussion we'd like to 00:49:17
have. So following that task, we'd also have a a goal for this year to develop a list of improvements needed at a few of those 00:49:24
parks. 00:49:30
So I would recommend we have maybe some discussion on that and then we move to the second overarching goal. 00:49:37
So just to feel free, you know? 00:49:45
Comments on those and if you want to add more tasks or more subtasks to those that first overarching goal of improving the 00:49:48
quality, you know this would be the time. Do I need to go out to public comment first on this? 00:49:54
OK. Is there anyone that? 00:50:01
Like, do I want to go through all of them and have public comment or do we want to go through each one and then do public comment 00:50:05
on all three? What? No, not like that, right? 00:50:11
OK, let's do that. Hold off on public comment yet. OK, So the second overarching goal, which is increase access and opportunities 00:50:17
of recreation activities to PG citizens, We propose pursuing 3 tasks, the first one. 00:50:24
The task on the spreadsheet is to increase participation of youth and adults and recreation programs. 00:50:32
Again, that's fairly broad, so we have subtasks that we recommend. The 1st is to conduct a needs assessment. 00:50:39
And this would be to create an online survey to get input from the community on what programs and activities are desired. At 00:50:45
previous meetings we had thrown up ideas like ski trips, ocean programs, beach volleyball tournaments, community dance nights. 00:50:53
And then the second sub task would be expanding existing volunteer program. 00:51:02
To allow for community support of recreation activities. 00:51:07
The second task of of that second overarching goal is to increase collaboration with PGUSD. 00:51:12
With subtasks clarify the ability of PG USD and the cities use through the joint use agreement that was discussed earlier in this 00:51:21
meeting. The intent is expanded use of the cities access to PG USD facility. For example, I. 00:51:28
The example was using the soccer field at PG High School for the City Soccer League. 00:51:36
And another sub task is collaborate with the city and PG USD to eliminate fees for athletic facilities for nonprofit programs for 00:51:44
PG residents. 00:51:48
1/3 is to get at least two city sponsored recreational events at PGSD gyms or pools. So example could be a fundraiser basketball 00:51:54
or water polo tournament. So something to have like a open gym night. Some type of event that gets the community out there into 00:52:01
facilities that the city does not own. 00:52:07
And then the third task is to provide bathroom access at all parks during open hours, for example the Community Center during all 00:52:16
tennis hours. 00:52:20
All right. So the third overarching goal is to improve communication and interaction between the city and the public on relevant 00:52:26
aspects of the recreation program. And we proposed 2 existing tasks. So continuing these existing tasks, the first one is to 00:52:32
increase PG residents awareness of the REC program. 00:52:37
And one sub task under that which is to hold a community walking tour of the parks and facility. So this would be done in 00:52:44
conjunction with the parks assessment. 00:52:49
And like I mentioned, the idea would be that we'd get a rec board member to lead a tour of a few parks. So for example, one or two 00:52:56
members could take youth centered parks such as Caledonia, Caterpillar, Arnett and maybe the rec portion of of George Washington. 00:53:03
Another member might take Wreck Trail, Lovers Point and then we have just walking tours that are announced on on the day. 00:53:10
And then the second task under that large goal was to assure a process for regular feedback from citizens and something we've 00:53:19
we've we have some degree of process already but basically it's it's emails and it's Facebook, but we don't have really a way to 00:53:26
to track all of this feedback. So the the the idea that that that Darrell and I discussed was an updated recreation survey or 00:53:34
assessment to get community input so back in 2018. 00:53:41
I think this was Joyce's first big project with the city was and she did a fantastic job spearheading this, this online survey and 00:53:49
we got a ton of great comments from the city, from the residents. And I think the goal now is to say, well how are we doing, you 00:53:57
know six years later, let's take a look at the results from that survey actually went to the to the the link. It's no longer 00:54:04
active obviously, but I imagine we still have the report in the city records and we can actually look at the. 00:54:11
You know what the residents felt and how they feel now? 00:54:19
So those are. 00:54:23
The goals that we are proposing to discuss and and go forward with this year, it's a, it's a it's a big lot, big list, but. 00:54:26
See if we can do it. 00:54:35
OK. We'll go out for public comment now, please. 00:54:39
Hi, Lisa. 00:54:49
Hi, Colleen, hello to all of you and and thank you very much for your service on the rec board. 00:54:51
I I think the goals sound great and and and the tasks and I'm especially interested in the community walking tours. I think it's 00:55:00
so important to get the the community's input. 00:55:07
And and and understanding too of of the situation with with our parks and I'm speaking. 00:55:16
As a a a monitor for the Central Coast Black Oyster Catcher Project, which is Black Oyster catchers are these wonderful shore 00:55:28
birds that are black with long orange bills and we have about 15 pair along PGS whole coastline. So I'll be particularly 00:55:34
interested in the Wreck Trail and Lovers Point. 00:55:41
Tours, but but others too and so I hope that that they'll be well publicized so we know about them in plenty of time. I I think 00:55:50
that's really. 00:55:56
Really great. The. 00:56:03
Other thing I just wanted to comment on that flew out of, oh, Chase Park. Yeah, Chase Park is another one that I'd be particularly 00:56:06
interested in because we let it. 00:56:12
Other We let an individual from the community who very generously donated plants and a whole landscaping service for for the part 00:56:19
of Chase Park that's on the north. 00:56:26
You know, I probably the southeast corner of the intersection there at at. 00:56:35
At Ocean View and 17th and Jewel. 00:56:42
So I I won't go into that other than to say that they took the wonderful old bench there that had stone supports and and and wood 00:56:47
and and they. 00:56:54
Updated it or or restored it, they said. But what they did was replace the nice stone handwork with big stone gate posts. So 00:57:02
there's just a teeny tiny bench where there used to be a nice bench that that two people could share comfortably with a little 00:57:12
picnic. So so anyway those those are two of my areas of of of interest and I think it's great that you're including people. 00:57:22
I almost forgot the the part I wanted to tell you really quickly is the Great Tide Pool Trail area. It's not formally a park but 00:57:33
it will in the in the general Plan it is it it's listed as the Rocky Shores addition to a Syllamar State Park and that really 00:57:41
needs public input on on what's going on there. Thank you so much. 00:57:50
Thank you. 00:57:59
Hey. 00:58:13
Thank you. Very delayed unmute button for me. I can't do it myself until staff does it. This is part of the problem here because I 00:58:21
didn't hear anything that Mister board member Hazen said after he mentioned my name and kind of responding to me on the last item 00:58:29
his mic went dead and. 00:58:37
It wasn't until he said thank you that staff turned it back on for him, or he did so once again. No closed captioning for that 00:58:46
either. I have no idea, but I think this really needs to be addressed. These IT. 00:58:54
Administration problems of the meeting because it's very unequal when your zoom audience can't. 00:59:05
Access or hear you OK, Mr. Board Member Tully, I think you're on the right track. 00:59:14
And to reiterate with Lisa or to continue on, I think the Great Tide Pool area kind of needs to be included in that because it 00:59:23
needs some of that communication and collaboration and input from you guys too, the community survey to an update. I think that's 00:59:31
a wonderful idea. 00:59:38
And The Walking tours, Ditto. I remember going on them before and they were very informative and with the assessment too, and a 00:59:47
great exercise and actually seeing and going to the places we have. 00:59:55
So I think those are wonderful goals and continuing on, but I, as Lisa said, I would certainly include kind of the great tide pool 01:00:05
there as one of our specifically wonderful open spaces that is really in trouble. 01:00:14
So I appreciate. 01:00:24
You including that in it. 01:00:26
And yes, continue your goals and maybe we can have a goal of running this meeting in a really open manner. I would love that. 01:00:29
Thank you very much. 01:00:35
Thank you. 01:00:43
I have a question. 01:00:49
Question the the great tide pool area that both Lisa Ingham brought up, would that be more of a BNRC? 01:00:50
Type of area for their sort of purview and consideration or do we consider that also a rec area? 01:00:58
Along with the record Smith, we have brought that to the City Council for their direction and with options and they've provided us 01:01:09
with the direction to collaborate or I guess combine two options to create a stairway with a overlooking outlook. And that's our 01:01:17
next charge we're going to, we're working on that and then we'll bring it back to City Council. I mean we still have to do coastal 01:01:25
development permits for the improvements and so on and so forth if the rec board would like to be. 01:01:32
Kept up to date on activities that are going on there. I can do that through announcements, but we've received specific direction 01:01:41
from the City Council already on that project. OK, thank you. That answers my question. 01:01:48
There's no more public comments, so we're bringing it back to the board. I want to thank the subcommittee for coming up with these 01:01:59
goals. 01:02:03
It's it's going to be some work, but I do think that if we divide the task that it's doable and as Jay has said, maybe we do have 01:02:09
to prioritize some of the rec areas. We may not get to all of the areas, but I do like the idea of. 01:02:18
The goals and some of the sub tasks that are associated with achieving it. I especially like the idea of also a survey. I wasn't 01:02:28
on the Commission back in 2018, so I don't know if that survey should be reintroduced in the form that it was then presented or if 01:02:36
it if it needs some updating. 01:02:43
That's something that maybe we can. 01:02:52
Take a look at. That'd be a great idea. Would it be possible to get a copy of the survey from 2018? 01:02:56
And and the results too. I remember there was a published report that was really informative with all the citizens responses. 01:03:03
I'm going to say yes with my having it at my fingertips. 01:03:13
It's got to live somewhere, right? 01:03:19
So can we ask for that as an action? 01:03:26
From the city staff or the next. It would be ideal if it could be published before so that we have a chance to look at it before 01:03:30
the next meeting. 01:03:36
If I find it, which I will. 01:03:45
We'll post it on the recreation page so then all members of the public can look at it also, and we'll send the link to the rec 01:03:49
board. 01:03:54
OK, so that's one place where we can start a. 01:04:04
When you were talking as a subcommittee, did you kind of have sort of a calendar in mind for how you would see this proceeding in 01:04:09
terms of getting the community? 01:04:14
Here's where we intend to do it and how we intend to get the to implement this process so that the public is aware and then we can 01:04:56
even discuss that a little bit better. At that time. You guys can say, hey wait, that that's a good idea, but this might be 01:05:02
better. We're not so set in our way. Jay does a great job, so he's easy to follow, but we're not so senator ways that the biggest 01:05:08
thing is going to be trying to get enough people there to do it, because that's really what we want. We want 100 people to show up 01:05:13
when we do these walks, not 4. 01:05:19
If we're gonna have multiple people there, actually, I mean these are questions we have for staff. Is is if if it's one board 01:05:58
member or two, what's the posting requirement versus if we hold it as a, you know, as a, as a? 01:06:05
As a meeting for all of us. So we'd probably have more flexibility. If it's two, right? Absolutely, Commissioner, Totally. So if 01:06:12
you have three, it gets complicated because then we're posting it. Then whatever you post, you can only discuss and you can't like 01:06:19
have sidebar discussions and you've got to take public comment, you've got to have the timer and all that stuff. 01:06:26
I'm not an expert on it. I'd have to confer with the city attorney. But I know that it's becomes difficult and they prefer 01:06:35
meetings, public Brown Act meetings to be held in this room, right? At the same time, we want to post it to the point where we 01:06:41
want people to come. 01:06:47
What we could do advertising on social media. City managers. 01:06:54
Weekly summaries noted at Rec board meetings. Noted at being RC meetings I. 01:06:59
Council meetings, things like that. 01:07:07
Jen are we allowed to, are we allowed to advertise it? What I mean by that is I have access to a lot of kids and a lot of families 01:07:11
on Facebook for the Wave program, for example. Am I allowed to put that on there by any? But totally, I think that you could 01:07:18
totally. I would prefer you to share like the city of Pacific Groves post. OK, But I think that you, of course. 01:07:25
So the logistics will be interesting and how we decide to do it, whether it's all, I mean I think when we first talked about it, 01:07:36
we were at Lovers Point looking out over the the, the volleyball field and sort of like what could we do here, what could we do 01:07:43
there that'd be cool to get more input and what do what people want that kind of thing. And it's actually related to skate, skate 01:07:49
park possibilities and I sort of envisioned you know starting up at Arnett and almost whether it's people wanted to bike or walk 01:07:56
or. 01:08:03
Drive sort of from park to park and knock it out all in one day. I don't think we can, but I do want to ask if we can budget a 01:08:10
couple of $100 for coffee, for pizza, for something like that's what's going to get people out and get kids out, and whether it's. 01:08:19
You know, we can we can figure out although those logistics and maybe it is over the course of a couple of weekends, maybe it's 01:08:29
you know we each meet at different places but is that something that we could include as? 01:08:35
Pizza at the end or something like that and and I think to get the especially get teens out is really important and and I love 01:08:42
that the community feeling of of everyone coming together for the purpose of just let's look at this and one remember it's here 01:08:49
and two what else can we do with it. 01:08:55
I think it was a great idea. I think that the coffee and food will definitely be a be a win. I did have one thought about the rest 01:09:04
of this meeting though, because we we've got a lot of tasks here. It might be better for us to just look at the the proposed goals 01:09:11
and say which ones are we going to take and which ones are we going to not. Are we going to defer maybe to future or forget about 01:09:19
and then maybe we assign some type of ownership to them and then. 01:09:26
When we have that. 01:09:34
Ownership. Then we come back to the next being and say here's my plan for it because I think you know many, you've got some great 01:09:37
ideas. I mean this was this was your idea, these walking tours. I would definitely propose that you would take that one and then 01:09:42
we could come back and say you know if if that's one that we we choose to take on for the year, which is sounds like it would be. 01:09:48
So that's how I'd propose maybe we go the rest of the meeting instead of going super in depth into every single one. Yeah. 01:09:53
I am about to open a brewery in a month. 01:10:03
And so I couldn't. I don't think I could realistically organize this for several more months. So if we want to look at something 01:10:10
else first, to be honest, if I'm going to be the one that's doing it because. 01:10:16
I'm pretty. 01:10:23
We could even make a schedule where we say, all right, we're gonna, we're gonna adopt these and then we we have some type of game 01:10:25
plan. 01:10:28
But. 01:10:33
You guys want to go one at a time and just say yes for 2024 work plan and then if we if we like it then we can figure out who 01:10:36
could take it. 01:10:41
Maybe we start back at the beginning, so for goal overarching goal one, which was increased. 01:10:48
Or, sorry, improve quality. We had proposed to do an assessment of the parks and facilities. 01:10:53
Well, I was going to say I had gotten a copy of that assessment report and I actually used it when I first got on this, you know, 01:11:02
Commission to go around to all the parks myself because there's parks I didn't even know existed. I. 01:11:08
Is it, do we still have that assessment report available? Because I don't know if everybody's if Ashley and Hamina have actually 01:11:17
seen that report. That's a good foundation. 01:11:23
It it goes back in time, I believe it was 2018 or 2019 when this was completed. But it gives you kind of a blueprint of how the 01:11:30
parks were assessed and you know sort of the inventory that was taken kind of the condition of the parks, what the amenities were. 01:11:37
I. 01:11:44
And I think we need that. 01:11:51
And let's start. Yeah, it, it just kind of gives you more of information on what we're looking at doing it. 01:11:55
Is that something that's also on the rec board website or is that internal? As of a few months ago it was because I have seen it 01:12:06
and and looked over it and I found it online. 01:12:11
Yeah, I mean it was, it was very comprehensive. I mean it was, you know, different categories, rating the categories. 01:12:18
Because I I do think it should be done again. 01:12:27
And I'm happy to be involved, absolutely. 01:12:33
Absolutely and and. 01:12:36
Visiting parks. But again, we want to coordinate this also with the public. So the idea is we should all have this report. But 01:12:39
then is the survey kind of the first step to get residents and families interested in knowing that this process is going to 01:12:47
happen, getting some of the results of that survey and then going with the next step, which might be to actually do on site 01:12:55
visits. I think that I think the assessments actually are a better first step because you're going to get people. 01:13:03
Out to the site. So the way I would recommend we go is we say we come up with a schedule and maybe it's an every. 01:13:11
I don't know Friday afternoon or or or a certain time of where there's a regular schedule and we just say this, these two parks 01:13:18
are going to be assessed on this day. Join two of your rec board members who are going to be there. And we set it up. We get the 01:13:26
coffee, we get the Donuts and we do a short tour, a walk. By the end of a couple of months, we'll have knocked out all the parks. 01:13:33
If or if we choose to do fewer parks, then we can knock it out in a month maybe. 01:13:40
I also think we we, we are careful about not calling it for example, tour or walking tour. People think they're going to come and 01:14:22
learn about sort of the flora and fauna because that's not what it is, right? 01:14:28
Yeah. 01:14:36
Do we want to do an up? 01:14:40
Up down vote on this. These first two tasks basically assess the parks and facilities and then develop a list of improvements. 01:14:41
Want to do like a vote on each one or or how would you like to do that? 01:14:52
Well, I like the first overarching goal that you've come up with. So I guess we just want to elicit whether we've got support for 01:14:58
that. 01:15:02
Is everybody in support of this first goal And kind of again, you know we did it in the past, but you know we've had COVID, we've 01:15:09
had things coming back to the parks and just kind of assessing the amenities, the facilities at the parks. 01:15:18
Do we want to have someone take ownership of that that first goal with those tasks? 01:15:29
Well, that depends on what you ownership. Yeah, I'm happy to do it, but maybe the lead on it, it wouldn't be we'd we'd want to 01:15:37
spread out the work I think on the actual assessments maybe just setting up the plan, maybe coming up with a schedule kind of 01:15:43
spearheading the. 01:15:49
Working with KD and Dan to figure out like OK, do we need to, do we need any public work support? Are we going to need any tables 01:15:55
or coffee urns or anything out there. So maybe just as a as the lead on it and then can help to. 01:16:03
Work with the rest of the board members to say, OK, can you take these parks on these dates? 01:16:12
I'm happy to start developing. 01:16:19
Sort of a work plan, which I can bring to the next meeting. I would suggest that we have something for people that come sort of 01:16:22
like almost a survey for their comments and not be so open-ended that it's just a piece of paper. But kind of, you know, getting 01:16:30
them thinking in terms of, you know what the location, what the park has to offer, what it could offer, what's the current state 01:16:37
of the park. 01:16:45
Does that sound like something that's reasonable so that you know, it's not so open-ended to the community? I mean, absolutely. 01:16:54
There can be a place to just, you know, additional comments, but you know, we also do live in a in a real world with certain 01:17:00
constraints in terms of budget and what can really be accomplished in the city. 01:17:07
So. 01:17:15
What we're doing which would mean we should pick six places that we want to do this with because we can get we can get that done 01:17:51
if we if we water it down you said open-ended if we're open-ended we'll be going everywhere We don't have the manpower or. 01:17:57
You'll lose the public too. I mean, I think if we really make a big deal out of. 01:18:05
Of Friday 2 parks and a month later, Friday 2 parks. A month later, we have a better chance of getting the people to come and 01:18:11
respond. We do it every Friday or we do every park. They'll drop out just time. Lice just. 01:18:16
How helpful is it really to have people come and evaluate that park? There are not really a man. I mean, it's a nice place to go 01:18:27
sit on a park bench, but there's no bathroom facilities, there's no recreational facilities. 01:18:32
You know, so I think, you know, picking the parks where families, kids, sports are happening, I also think that we should consider 01:18:39
doing this in a few months time. We've got summer coming up, everyone. No, not everyone. A lot of kids are gone and it's sort of 01:18:47
not the, you know, I don't know, I think September, October or at least. 01:18:55
Giving us lots of time to really prepare this well as as opposed to to rushing into it, I don't think like with graduation coming 01:19:05
up and like May and June and then everyone sort of goes their own way and I I wonder if we're if we don't want to do that more 01:19:12
thoughtfully a little bit, give us time and I know I could, I could help a lot more a little bit later on personally. 01:19:20
Yeah. OK. So what would we like to have on the agenda for May to go forward with this? We'll get information about the survey. 01:20:07
Will maybe identify those parks that are the priority and then develop a schedule for commencement. 01:20:18
Am I leaving anything else out? I do think what you said is pretty true too. If we, if we try to jump into, I think the summer 01:20:32
might be the wrong time, I think we probably are. 01:20:36
To look at it. 01:20:43
September it get two done October to get two done, November that gets us to December where we have all the information and we've 01:20:45
got to got our package together. I do think that's probably going to work better. 01:20:51
One other thing you might want to clarify is is if there's a budget from the city for for snacks. 01:21:00
That's been the most. 01:21:08
Disgusting. Joe's been in these snacks. We need to find this out. 01:21:10
I don't know. Amy's been really great about providing snacks for people when they work, when they actually volunteer. 01:21:20
So I'm not sure that I could ask. I could ask Amy Colony. 01:21:30
That's a detail that we could workout like OK, shoot me, burgers and beer, but. 01:21:34
OK. All right. So I think we have some idea going forward on the first overreaching goal. The second one, I like increasing 01:21:41
participation of youth and adults and recreation programs that I feel Katie is kind of like really on top of this, we have some 01:21:47
new rec coordinators. 01:21:54
Umm, she's going to be really busy. They're hiring, they're doing the summer programs, but sort of in the background, if this 01:22:01
could be part of your dialogue with your staff about? 01:22:08
My thing has been adults for recreation. You know, whether the Community Center can be open for card playing or, you know, there's 01:22:16
certain other things that maybe would be reaching out to adults. 01:22:22
Or some or some things that are a little bit more fun and active than that. But I kind of think this is something where it's a 01:22:29
goal of ours, but this is something where we really depend on staff to kind of lead us. 01:22:35
And give us some guidance and we can just support you by saying we really like to see this happen and we know you're working on 01:22:42
it. I mean your report, you know, your announcements and staff report tells us some of the great things that are happening. 01:22:50
Just a just a point. So the the overarching goals were actually approved a few months ago. So I should have labeled this agenda 01:22:59
item work plan for 2024. So really the question is. 01:23:05
Is on the tasks and so like the needs assessment for example. So we don't have to to your point calling, we don't have to do all 01:23:12
of the work. We can just say all right, we would like or we would request that this be done. So this needs assessment for example, 01:23:18
this online survey could be bundled with the task at the very end where we did the community survey and maybe what it is, is we 01:23:25
say we're going to take the old community survey from 2018. We ask a few more questions to make sure we're getting feedback on on 01:23:31
programs. 01:23:38
There, there were some questions on programs there, but. 01:23:45
You know, maybe we we based on some of the discussions we've had over the last year, we say things like if there was an open gym 01:23:49
night, you know would this be something you would go to just to get a little more insight into some of the discussions we've had. 01:23:55
So I think the question would be for us is do we want. 01:24:01
And again, we have no power to direct staff, but we can make it a recreation, you know goal that that this type of thing get done 01:24:08
by by the recreation staff. 01:24:14
I do things that it's super important that we find out what the. 01:24:22
What people want and if they really want it, I was just in. I was in San Jose last week and it was beautiful day. I was downtown 01:24:27
in a park and every bunch had a chess board. 01:24:32
Then sometimes it's, I'm not that interested. So, you know, we really do want to engage people. Yeah, because it's it's their 01:25:41
program, it's their recreation. Yes. 01:25:46
OK I. 01:25:55
If we can move along to task, increased collaboration with PGUSD. 01:25:57
Are you on the subcommittee, Jay? No, I just attended as a citizen. OK. Excuse me, Mr. Go. Do we know when there's going to be 01:26:05
another meeting that maybe some of us might be able to attend? 01:26:11
Quarterly, yeah. So April, so May, June, probably July time frame, I would imagine. 01:26:18
And the the people, there's people on the City Council that are on this subcommittee, it's is it city manager and mayor or. 01:26:24
The Mayor and Mayor Pro Tem, OK? The Nick Smith and Mayor Peak and then? 01:26:34
I guess myself, yeah, OK And the city manager will be the vice chair. I don't know if he knows that yet, though. I think the 01:26:42
assistant Superintendent Jordan will be the chair. That's correct. And then city city manager, vice. And then there were two board 01:26:49
members, Elliot Hazen and Laura Amar, I believe. I. 01:26:55
And those are is that public is that Yes. Yeah it's posted. It was posted but I only found out about it by chance this time. But 01:27:03
they'll they're going to rotate one meeting at the school district and then one at here Council chambers was the. 01:27:12
The idea. 01:27:23
OK. Well, I I kind of see that as something that's going to kind of develop organically as there are more meetings together. It's 01:27:25
something that whereas it it might be a goal of ours to increase the collaboration and you you you know outline some of the 01:27:30
subtasks. 01:27:36
There's probably not a lot we can do at this point other than to. 01:27:43
You know, support it and maybe attend meetings and and speak at. 01:27:49
I would have gone to the first meeting if I would have known it. 01:27:56
But I would. I will attend those in the future. 01:27:59
And represent our. 01:28:01
Staff if I know, if I know when they're coming. I think the one thing that we could do is be somewhat of a voice so that if we if 01:28:03
we know there's going to be a topic. So for example the joint use agreement there is going to be a worked on over the next three 01:28:09
months and discussed at the next subcommittee meeting. You know I've read through that agreement. I think it's a wonderful 01:28:15
document the former rec board. 01:28:20
Program Manager Kyle I think worked really hard to get that through. It's a great document, but it is has some ambiguity to it 01:28:27
apparently. 01:28:32
To me it's quite clear. 01:28:37
In some of the usage, but when there was actually a specific request a few weeks ago. 01:28:40
There wasn't clarity on well, can we do this or can we not. And so I think it would actually make sense for us as a board to have 01:28:45
some specific questions and like Mayor Peak asked before, you know, let's let's read it, let's all read it and let's say what do 01:28:51
we think about this and and have some specific questions like does this mean that we can do this, you know, like like for example 01:28:58
like the open pool and open gymnites City doesn't have a pool. 01:29:04
It's great that we have a new staff member who can do swim. Well, City has a small pool, but you can't do swim lessons for adults 01:29:11
there. So we're hoping that we can use the Joint Use agreement as the framework that we can do, you know, Adult Swim or maybe 01:29:16
Water Polo night for adults I. 01:29:22
And so we just want to make sure that the joint use agreement is really clear that these things are allowed that. 01:29:27
Our expectations. There's even things about where it's pretty clear to me that the way I read it, that this PGSD could have a 01:29:35
chaperone at the youth center and we don't even need to incur any staff fees. Now, there was a wonderful offer by by Katie to to 01:29:41
have staff there at A at a basketball awards night. 01:29:48
And so it's just some of these questions like, well, how would we actually do that? And let's make sure that that when a request 01:29:56
comes through from the community or if we have an idea like these open gymnites, we understand the framework. 01:30:02
I think that's all good. 01:30:09
Was that a government? Was there? Was here when Don was here? I don't think Kyle wrote that. Did Kyle just amend it? I don't think 01:30:11
so. Kyle and I worked on this and it was approved at the school board and at the. 01:30:17
City Council Yeah, your mic's off. 01:30:24
I would. I I. 01:30:31
I can't specify how things were done at that time. 01:30:36
You weren't here at that point, right? No, I was here. 01:30:39
OK. I just was wondering. 01:30:42
Really trying to formalize how things are done moving forward because I understand, I understand logistical and liability 01:30:45
purposes. Got it. 01:30:49
The red is off. I was just talking to Jay. Well, I know, but the numbers of the post I'd like to hear would like. I think that's a 01:31:08
good idea. 01:31:12
That that we come up with a list of questions so we have an understanding of what it is and what it what we how we can use it. So 01:31:17
then so as a specific for the you know if we're going to make a motion on this so so something like you know we have pretty 01:31:23
specific here we said you know get at least two city sponsored. 01:31:29
Recreational events at the PG USD gymnasiums or pool, you know is that something that we obviously don't have control over as a 01:31:36
board so we'd be asking the city rec program to to to push for something like that. So this is where I'm I'm unclear on on if our 01:31:43
yeah, we might vote that this is something we want. 01:31:49
But obviously you guys have to have the resources and stuff to do it. 01:31:56
I think your approach is sound. 01:32:01
I am going to provide you guys with the survey. 01:32:06
With the facility assessment and the joint use agreement and I think that you come up with the questions and we agendaize these 01:32:10
for a future meeting and then we can really discuss them to get into the joint use agreement. I mean I know it's specified on the 01:32:18
agenda, but I think it would be better to discuss that individually instead of in your goals topic. 01:32:26
If if the board concurs. 01:32:35
I'm I'm fine with that and I think that was the intent of the joint use committee or the joint committee was to receive feedback 01:32:39
from the respective boards and then bring that back. 01:32:46
All right, Well, moving on to the next task. Provide bathroom access at all parks during open hours. 01:32:59
Is Community Center the only one where there is not bathroom access? We have access until about 5:00 daily, 4:00 daily. 01:33:07
And we're working. I'm working towards a solution for that, which we hope to implement in the next few months. 01:33:20
OK. Because there's there's a lot more activity happening down there in terms of people now playing with daylight savings time. 01:33:28
Are there other parks where there's issues with bathroom access? 01:33:34
Not necessarily access that, but we did have a an e-mail last month I think from a community member about just the the quality of 01:33:41
the bathrooms at Caledonia Park. I'm assuming that would be addressed in these these surveys and the list of. 01:33:47
Improvements to be made? Well, I've been at our net park where I've had mothers tell me that the bathrooms are locked. 01:33:56
Is that open on a regular basis or well, those are actually PG ponies bathrooms, they're not ours. So they're only open during 01:34:04
their facility time. OK. Yeah, I think, I think that's the misunderstanding then because I I too, I thought that was. 01:34:11
Our part, Our bathrooms, OK. 01:34:20
OK, I would like to add one more task or subtask if possible just for the for the minutes would be. 01:34:26
To try to get. 01:34:35
A community input meeting for a teen center. 01:34:38
Now this could be done. 01:34:43
As we do a tour of the youth center, but my fear is that the people who attend the youth center are going to be younger kids and 01:34:46
I. You know we've had a number of discussions about teens. We've obviously had talked about skate park and I think and a community 01:34:53
meeting just about the idea of what can we provide our teens it would be. 01:35:01
Probably a very interesting meeting. It would be great to get some a very narrow. 01:35:10
Topic, because I fear that if we just put that topic on other on the regular walking tour, it could derail the goal of that 01:35:18
walking tour, which is to assess the actual facilities we have. This is more of an idea of what could we have. 01:35:27
So that would be one I would add to the bottom of that second overarching goal. Are you also suggesting we put this on like an 01:35:36
agenda to have people come and talk to us about their use of the youth center? And absolutely not necessarily at one of these 01:35:44
meetings. It could happen here, but really just the idea would be maybe we'd go to the Community Center and we have a specific 01:35:51
community meeting to say are we providing what we want to provide for our teens? 01:35:58
OK. 01:36:06
Well, from what I'm hearing from some members of the public, the high school students are not participating at the youth center, 01:36:09
is that correct? It is unclear to me if the youth center is actually for high school or not. There might, it might just be a hey, 01:36:15
we're too old for this and that the youth center is seen as a middle school thing and there is no teen center. For example, Marina 01:36:22
has a youth center and a teen center. And so the discussion I think would be. 01:36:28
You know, do we want something like that? I mean, one question is, is do you want to have one center where you've got seniors? Are 01:36:36
they going to want to hang around 6th graders? 01:36:39
No. 01:36:44
So that's. 01:36:46
OK, moving on to 3rd overarching goal. 01:36:52
Communication Interaction between the city and the public on relevant aspects of the REC program. 01:36:57
The task under there is increased PG residence awareness of the REC program. 01:37:06
That's part of The Walking tour, so that's pretty much been addressed. 01:37:12
A sure process for regular feedback from citizens. I know that Katie has told us in the past that they do try to elicit, you know, 01:37:17
satisfaction from parents who have put their children in the various programs. I don't know if you do, you talked once about doing 01:37:24
a formal process. You know, right now it's probably kind of an informal process, whether it's complaints or people saying, oh, my 01:37:32
kids love this. So is there anything? 01:37:39
Forthcoming to do more of a formal process for just assessing, besides the number of people signing up in the wait list, which is 01:37:46
always, that's also, you know, very pertinent information telling you that people like the program. 01:37:53
So it is one of our goals to get a some type of formal survey for every program that someone attends, every rental that they have. 01:38:02
The goal would be to make them quick and clean and simple to get back some numbers that we can chart over a course of years. You 01:38:08
know if a class consistently gets a 5 out of 10. 01:38:15
Clearly or there's something we want to update. If it's consistently getting a nine out of a 10 and it also has a wait list, 01:38:23
that's a clear indicator to bring on more. It could also be, you know, just because you have a class of 100 does not necessarily 01:38:28
mean that it was a great experience. You can have 100 people in the room and it can be an awful experience and we would want 01:38:33
feedback on that so we could fix it for the next time as well. 01:38:39
That is one of the tasks that we have to figure out how to do some type of survey and whether a quick e-mail survey, online 01:38:45
survey, paper survey would be the best way to capture that. It is one of the tasks that we have that I have set up now that we 01:38:53
have a full set of coordinators, it'll take a little time to get some of those things done, but it is when we're planning to task. 01:39:00
OK, well, maybe it could just be one of those items where we've talked about it and you'll just kind of update us as. 01:39:07
The process, you know, goes forward and thank you. 01:39:15
That's the. 01:39:22
What about the? 01:39:25
The recreation survey, I know we we sort of did some degree of combining of the parks assessments and the recreation program. 01:39:27
Survey, but they're really distinct things. One's a physical inspection and the other is an online. Anybody can just log in for 01:39:36
the next two weeks and vote one to five. That is the one that really this topic addresses. 01:39:43
So are people clear on what was done back in 2018? OK, so that's when we're hoping we can get a copy of. And I found it online on 01:39:51
the recreation page. Fantastic. So I will send a link tomorrow with that. And then I have to find the facility assessment and the 01:39:57
joint use agreement. Thank you. 01:40:03
Great. Thank you. 01:40:10
I would, I would add one more task that you guys had requested before, which was the tree planting. Now we we talked about that in 01:40:12
the community. 01:40:16
What is it the CIP program capital improvements is if it's done there then we're great. If we wanted to add that to our 2024 work 01:40:22
plan, we could add that to the this as well. We actually added that into our operating budget because it's not really a CIP. So 01:40:31
and if you some of you may know that we held a community meeting or not community meeting to community planting day. 01:40:39
On gosh, I think it was like April 4th where we planted 50 trees on Saturday at George Washington Park. We use money that was very 01:40:48
similarly budgeted from the request of the BNRC. So if the rec board, if this gets approved, which I think it will, we plan to 01:40:56
hold another event like that similar with your request. 01:41:03
Our request is with kids doing it well we have with of course adult you know we had supervision a dozen plus Girl Scouts there and 01:41:12
little kids and that's was our marketing that's what we. 01:41:19
Marketed towards the planting, yes. Did a whole educational aspect of it. It was great, fantastic, had a great time. 01:41:27
And we had snacks. 01:41:35
Gets people there. 01:41:38
OK, I want I want to thank everybody for this great meeting unless you have another comment. Do we do we need to make a motion 01:41:41
that this that these proposed goals and tasks are approved and if so I can add them to our our Google sheet. 01:41:48
Yes, let's formally have a motion to approve those goals by the subcommittee. Great work. 01:41:55
That's not good. OK, All in favor, please say aye. Aye. It's unanimously passed. Thank you. 01:42:02
OK, we have another meeting in May. 01:42:11
This meeting is adjourned at 5:00. 01:42:15
48 PM Thank you very much. Thank you. 01:42:20
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Member Goldsmith. 00:00:02
Member Smith. 00:00:05
Present Member Tolley present. 00:00:08
Member Wise Bluth. 00:00:11
And member Gamble present. 00:00:19
OK. Thank you for that. 00:00:22
We'll start with approval of the agenda for the meeting. Do we have any changes, additions. 00:00:24
Nothing called changes addition. 00:00:33
Can you hear me Move the minutes please. 00:00:45
No, this is for the agenda. Do we have any additional, Oh, I'm sorry, we're going to add something for the WAVE program, 00:00:48
leadership program. 00:00:51
Discuss some community service items. 00:00:56
Need a motion? 00:01:04
To approve that, Or that's just an addition? I'm not sure if we can just add something like that without it being properly 00:01:05
noticed. 00:01:09
I would recommend it being a brief discussion or a brief statement during commissioner announcements and it'd be put on the main 00:01:13
meeting. Yeah, it's got to be properly noticed through that approval of the agenda is if we want to reorganize something, maybe 00:01:19
you want to move like the goals ahead of the signs or something like that. But I don't think we can just add a whole topic. I 00:01:26
would have tried that at least 10 years ago. 00:01:32
It will be a brief discussion and statement. Daniel Miller I'd like to. 00:01:42
Just beg for forgiveness rather than ask for permission. So I've tried that too. 00:01:46
Going to move on to board and staff announcements we have. 00:01:53
Can you can you do a formal approval of the agenda? 00:01:58
Have a motion to approve the agenda? 00:02:04
I'll do that and you have to forgive me, I have allergies really. But I can't hardly hear today, so everybody speak loud like me. 00:02:06
2nd. 00:02:17
All in favor, please say aye, aye. 00:02:19
Agenda approved. 00:02:24
Now we'll move on to board and staff announcements. 00:02:26
We're just. 00:02:33
Sure. We have several announcements today. 00:02:35
So the first is we're excited to formally introduce our two new recreation coordinators. They're going to come up in just a second 00:02:40
and introduce themselves. They both come to us with a wealth of previous recreation experience and knowledge and we are very, very 00:02:46
excited to have them join a recreation team. I'm going to let them introduce themselves and just share a little bit about what 00:02:52
they've done and what their kind of first big task and assignment will be. 00:02:58
My name is Maya Tice. I am just brought on on Monday, so this is my first week here. I have a background largely in Aquatics. I 00:03:11
started off as a lifeguard and worked my way through a swim school during college. That was age maybe three months all the way to 00:03:18
10 years. And then in after college I moved to Tahoe and taught snowboard lessons for about 8:00 or so winters. Every age group 00:03:26
you could think of, three-year olds to 80 year olds. I was teaching them snowboarding. 00:03:33
And then I moved to the Chico area and recently was doing aquatic coordinating for the Chico State at the Wildcat Recreation 00:03:41
Center. So largely training and teaching the high school or the college level students there and providing programming for adults. 00:03:49
So that is a little bit about me. I'm very excited to get started. Hi Darrell, good to see you and. 00:03:56
Very excited to get started and my first big task is really looking at the swim lesson program, seeing what we can provide for the 00:04:07
community if we can expand in any way. 00:04:11
Or what we can do in the future to to really ramp that program up. That's my first big task and looking forward to getting it 00:04:16
done. 00:04:20
Thank you. 00:04:24
Hello, I'm Rebecca Hall and this is my second week. I have a background in municipal recreation. I've been in municipal recreation 00:04:28
for over 13 years full time. I've been a recreation coordinator for a number of years and most recently was a director of a Parks 00:04:35
and Recreation district. For me, I love this level of being able to work with the community and so that's what I enjoy. I also 00:04:43
have experience in Aquatics and my first task is. 00:04:50
Doing summer day camps in the Elop program. 00:04:58
All right. So again, we are super excited. We now have all four of recreation coordinators in place. So we have a full recreation 00:05:10
coordinator team. And just today this week, having all four in the office and bouncing ideas off of each other and talking about 00:05:16
all the plans and just getting a jump on all that, it's been wonderful and we're excited to keep that moving. So again, welcome to 00:05:21
our team. We're really excited to have you guys here. 00:05:27
We'd also like to recognize Maureen and Clarissa, who both received their five year service awards poster at the most recent City 00:05:34
Council meeting. Marine works in our preschool program and Clarissa works with our After School program camps and rental groups. 00:05:39
Both played a huge role in helping us navigate through Kovid as well as reopening the recreation department. They were both staff 00:05:45
when I came on and they were very warm and welcoming and just helped me get my feet on the ground and we are very lucky to have 00:05:51
them for this continued time. 00:05:57
And they are just very dedicated to providing services to our community. So they were recently recognized for their five years and 00:06:03
we just want to say a congratulations again from our department to them. 00:06:07
We are still looking for summer staff, so we are still hiring lifeguards, swim instructors, camp counselors, and field field 00:06:14
sports. Any interested applicants are encouraged to apply. The positions are open until filled. We're particularly in need of 00:06:21
lifeguards and staff that are comfortable working our sports camps, and if you're interested, you can go straight to the website 00:06:29
cityofpg.org/jobs and click right on the application or give our department a call and we can help give instructions. 00:06:37
As we bring on more staff, we may also be able to add a space here or there. 00:07:16
We do. For those who are looking for part day options, we do have our mini sports camps which recently opened up. So we have 00:07:20
basketball and flag football and we have golf as well. So those are up on our website. We also have specialty camps including our 00:07:26
Lego camps and our chess Academy. Those are all half day options. So for those families that might be looking for 1/2 day option 00:07:32
to keep their kid busy and engaged during the day or the morning, those are up as well. And we have many new contractor classes up 00:07:38
including kickboxing. 00:07:44
Boxing, mindful movement and more. Those are all up on our recreation webpage and that is cityofpg.org/recreation. And then click 00:07:50
on the green button that says register online. It takes you right to our catalog and those have all been updated. 00:07:58
Our preschool registration is also open for the 2425 school year. We have a wonderful preschool program, a wonderful preschool 00:08:07
team. We have 2-3 and five day options up and available. So that makes it very flexible for families depending on the amount of 00:08:12
the amount of schooling that they would like. The instructions are again on the same web page or they can call our department 00:08:18
directly and we'll get them connected with the coordinator who is in charge of that program. 00:08:24
Our track and field program will be holding its first meet of the season this Saturday, April 27th at the PG High School track 00:08:30
from 9:30 to 2:30. Come by and support the rec track team. The teams will be participating are very exciting. We have Pacific 00:08:36
Grove Recreation, Monterey Recreation, City of Marina Track Club, Presidio Youth Sports Boys and Girls Club with Salinas and 00:08:42
Seaside, All Saints School, North County Recreation and Community Partnership for Youth. So all of them will have participants 00:08:49
participating this weekend. 00:08:55
Again, they are up at the high school track, so thank you to PGUSD for letting us use the track and if you're around and 00:09:01
available, come and share them on. We're excited. 00:09:05
And then an update, the special events calendar was updated for the fiscal year 2324 with an additional event as well as the 00:09:11
special events calendar for fiscal year 2425. Was this officially approved? Those calendars will be posted on the recreation 00:09:18
website. And then just a reminder, we have two special events next weekend, May 4th through the 5th Good Old Days presented by 00:09:25
Pacific Grove Chamber of Commerce and the Quilt Show presented by Monterey Peninsula Quilters I Chautauqua Hall. 00:09:32
Both of those groups have information on their web pages, so if you just Google the name pull it up, they have information on both 00:09:40
of their events on their perspective web pages. 00:09:44
And that's the end of my announcements. Thank you. 00:09:49
Question. 00:09:53
I don't have the numbers directly in front of me. I want to say he has 3035. 00:10:05
But I'm not 100% sure. 00:10:12
And then you were going to give us a little information on the road? 00:10:15
What ideas? 00:10:22
Rec department has for spending. 00:10:25
And I have the follow up information for that. So the Rotary donation is applied directly to the youth center and it's used to 00:10:34
offset the expenses associated with the programs and the facility needs that are needed to run those programs and we have not 00:10:39
determined yet this year. 00:10:45
In our last year it was used for. 00:10:53
The question that was raised about whether that was real. 00:11:01
Appropriate use. 00:11:03
For the kids. So maybe just. 00:11:08
Absolutely. I could address that, Chair Goldsmith. 00:11:13
The programs and the needs of the record rec department are always being met. When the heater needed to be replaced, this was a 00:11:17
pot of money that was available. I don't think that we've had. So we utilized it. I don't think that we've had programming that 00:11:24
has suffered due to budget constraints, so. 00:11:31
We utilized funding that was existing to make the necessary repairs to make sure that the youth center was properly heated. 00:11:40
Your understanding is correct. But it also, I mean it's not like building maintenance. Sure there's a budget for building 00:11:59
maintenance, but there's also it's also a budget that encompasses the whole rec department. So if we we were able to utilize that 00:12:06
funding and what I'm basically saying is that we were able to provide all the necessary materials and enhancements already 00:12:13
associated with the. 00:12:20
Programming so. 00:12:28
We utilize the funding to make sure that the facility was adequately heated. I think that that's pretty important also certainly 00:12:32
important I I I tend to agree with Colleen is that if you give a gift and. 00:12:39
Maybe the analogy would be grandma gives. 00:12:47
$50.00 for Christmas to A to a child. 00:12:50
And then the parent spends it on socks instead of going to the mall. The, you know, you want the gift to be something that the 00:12:53
that the kids are going to directly appreciate and have have fun with. So I think more so. I mean I appreciate what you're saying. 00:13:01
I think that it's we want to encourage people to to support that and if they're going to give a gift, you know there's a bit of. 00:13:08
Of. 00:13:17
Appreciation that we want to show the gift giver to say this is directly going to kids getting more access to recreation. 00:13:18
So maybe there's a? 00:13:26
It's on us to make sure that when we get gifts we we clearly ask like we did this year to say we'd really like those funds to go 00:13:29
to something specific toward. 00:13:33
What's really seen as recreation activities rather than operations and maintenance. You know, repairs of a building that you know 00:13:38
should have a budget anyway. 00:13:42
It's just a suggestion. It's just. 00:13:49
It's just a suggestion and thanks for your response and clarification. 00:13:54
OK, turning it back to staff, if there are some comments that you'd like to make some announcements, I've got one more question 00:14:01
for Stuffed. 00:14:07
Clean. I think you weren't here last week in the meeting before that we talked about a. 00:14:14
Tree planting project and I just wanted to let you know and let the staff know that the WAVE program, which is a program that I 00:14:17
run in the summers has a huge number of kids and. 00:14:23
Leadership program that has about 40 to 50 kids. Can you not hear me? 00:14:30
Yeah, you can repeat that with my audio today. 00:14:36
That we have a number of kids that are looking for activities to do in that leadership program. We would love to get the ball 00:14:41
rolling with a tree project if it's possible for this July we would have the manpower to get out there and and. 00:14:49
Get that done. 00:14:57
And I think that's also going to come up in the goals discussion we have later. 00:15:01
One other question for staff though. In the last two meetings, we've asked about the scope of work for the volunteer program. Do 00:15:05
you have any update on that, Katie? 00:15:10
And then, if needed, we'll turn our attention to the volunteer program. 00:15:52
OK. I would like to know for the record then that at the last two potentially there's been more meetings where we've discussed 00:15:56
this at length. We don't have any power as a board. All we can do is make requests and the understanding with the discussion was 00:16:04
that there would be at least an attempt to create a scope of work so that we could enhance the volunteer program of the city. 00:16:12
That if there are not enough lifeguards hired that cannot fulfill the hours that the community desires, that we have a backup plan 00:16:21
and it's getting very close to the summer. And so I would like to raise this up to another level because obviously. 00:16:29
Our requests are not being a. 00:16:38
Other priorities are coming forward, so I will just we'll work with our staff liaison. So thanks. 00:16:44
Commissioner, totally. I'd like to address that. As the director of the department, I've provided that direction, so if there's an 00:16:49
issue with it with the Council liaison, please address it towards me I'm in charge of. 00:16:55
Administering the workload to the department and hiring summer staff, getting the full time employees on board has taken a 00:17:02
precedent. Our volunteer program manager, who's also a management analyst in the public works department, has been extremely busy 00:17:08
with other conflicting things. 00:17:14
I provided that direction to staff. 00:17:21
Thank you for that. 00:17:25
I don't know if anybody else have an announcement they'd like to make. Well, I have one announcement and that is that on April 00:17:28
3rd, Amy Colony from Publix Public Works was able to present the Chinese Pavilion project to the City Council. This would be the 00:17:36
Chinese Pavilion Pavilion at El Marie **** Open Space and the City Council gave the go ahead to further investigate and look into 00:17:43
it. They were very supportive of the idea. 00:17:51
The Monterey Bay Chinese Association has been in contact with AIM with Amy and they're getting their architect to finalize them, 00:18:00
design details, which I believe may be presented in May. So I'm very excited about that. On the special events calendar, there was 00:18:09
an event that wasn't approved that had been discussed at the rec board. 00:18:19
And Katie, do you remember? It was it was the forest one, the forest Walk. I don't remember the specific name. 00:18:28
But there were some issues that came up. City Council had some questions. There were some things there. Some of the questions 00:18:37
weren't really addressed and answered. So they decided not to go forward with that special event, at least for this year, and 00:18:43
maybe you can talk. 00:18:50
The application for the forest event for the fiscal year 2324 calendar was not approved at the forest, and the Santa event from 00:18:58
the same group for the 2425 was not approved either. 00:19:04
So just just to provide you know all of us with an update to. 00:19:11
And I don't are there any other? 00:19:16
Comments. Just a couple questions. You had noted that the events calendar was online for 2425, Katie. 00:19:18
It is not up yet, but I will be getting it up. OK, great. And I'll be up and updating the 2324 as well to reflect the addition of 00:19:28
the EDC concert. 00:19:33
This time also for board announcements. 00:19:42
Still for board announcements, so there was a the 1st I believe the first PG, USD and City. 00:19:45
Subcommittee meeting a couple days ago, blank on the day. I think it was Tuesday. Yeah, and it was great. I didn't get to attend 00:19:54
the whole thing, but Mayor Peak was one of the chairs and or at least introduced it, and it was a really great meeting to see some 00:20:01
collaboration. I think it's something that as a board, we have seen as a need for the past few years. So it's great to hear Doctor 00:20:08
Adams speak. 00:20:15
And some of the board members, the community, it was actually a pretty decent turn out. And so I look forward to attending more of 00:20:23
those in the future. I'd welcome everyone to come. I guess one question is, is. 00:20:28
People can attend. It's not a Brown Act violation, right? If we're just sitting in the audience? 00:20:35
That's my understanding. I've talked to City Manager Peralta about it and we're treating it more as like a community meeting. 00:20:42
Great. Thanks. 00:20:49
OK. Thank you for that. 00:20:52
I'm going to move on. Well, council liaison announcements. Is Nick Smith on the line by any chance? No. OK. 00:20:55
Would the mayor like to make any announcements? 00:21:08
Thank you, Mayor Peak. 00:21:14
Afternoon, Chair, Goldsmith and board members. Thank you for being here and serving was appreciated. A couple of things Well, you 00:21:17
covered a lot of ground under announcements already. 00:21:24
We council at the recent meeting hired Matt Mogensen as the incoming city manager. He's currently the assistant city manager for 00:21:32
the City of Marina and we got a had a discussion brought by director go on five way intersection at. 00:21:45
Cedar and sunset, and that's going to be coming back with more information. 00:21:58
And you talked about the the joint school board meeting. So it was good kickoff, it was the first meeting and it's a it's a 00:22:04
dialogue meeting, it's sharing information. 00:22:10
On the Robert brought was there interim city manager director GO spoke at it. 00:22:18
And we're just, we're sharing information, it's not a decision making, taking action committee, it's just to find out what are 00:22:24
things that are of mutual interest between. 00:22:31
The city and the school district and to raise those issues and and share ideas and perhaps there'll be some things that will come 00:22:39
back to City Council or the OR the district board. 00:22:46
Well, we'll see what happens. One of the things that came up was the operating agreement, the joint operating agreement and it was 00:22:55
left that that will be on again on an upcoming agenda. If there are specifics, I encourage you. 00:23:03
To give those specifics to either your council or staff liaison, I think that would be helpful, not just general comments but 00:23:12
things that are of issue and then in May, June very busy for the city staff primarily we have the CIP budget the. 00:23:25
The housing element is going through its second iteration and of course the the budget so. 00:23:40
Very busy times and I just listening to the dialogue, I just want to emphasize on the two things I think what you already heard 00:23:51
director go speak. 00:23:57
This is not you can't bring up items on the fly and start a discussion on items. That's against state law. And we could be in 00:24:05
trouble quite simply if we were to start to do that. So if you have something that you want to discuss, talk to the chair liaison, 00:24:14
staff liaison about putting it on a future agenda, OK. And. 00:24:23
And just. 00:24:35
Please. Announcements are that. They're just announcements. It's not, it's not an opportunity for a new discussion and a lot of 00:24:36
QA, OK, Please. 00:24:41
Keep that in mind. Thank you very much. Thank you, Mayor. Thanks for the guidance. 00:24:47
OK, we're going to move on to general public comment. 00:25:09
General public comment must deal with matters subject to the jurisdiction of the city and the recreation board. They're not on the 00:25:13
regular agenda. 00:25:17
Comments when public would be limited to 3 minutes will not receive Recreation Board action. Comments regarding items on the 00:25:22
regular agenda will be heard prior to the Rec Board consideration of such items at the time such items are called. 00:25:29
Whenever possible, written correspondence should be submitted to the rec board in advance of the meeting to provide adequate time 00:25:37
for its consideration. And before we see if anybody has any comments that's present or online, I will say we've got, we have 1 00:25:46
written, general public comment and that was from Christy Thomas and that's the only one that I had noted. 00:25:55
We have anybody online. 00:26:06
Thank you. Can you hear me now? 00:26:20
I e-mail yes. 00:26:23
Thank you Chair goals Smith, because I certainly couldn't hear you for the 1st 15 minutes. I'm rather surprised. I appreciate the 00:26:25
the staff finally catching that, but your mic was not on for the 1st 15 minutes of this whole conversation and you weren't even 00:26:32
registering on closed captioning. 00:26:40
So I would appreciate it if staff were a little more on top of that or that you as board members are to make sure your mic is on. 00:26:48
You lost us. Otherwise, I think it's wonderful that we have two new rec coordinators. I think that's great. And we've got another 00:27:00
person who's Chico Stater, the Aquatics person, and that's great. That's my Alma matter And actually damn goes too. But that's 00:27:11
wonderful. Welcome. And I just want to make sure that, you know, we really want to hear you. 00:27:21
And I'd so appreciate if you make sure your microphones are on. 00:27:33
Thank you very much. Thank you ING. And I apologize to anybody who is listening. My ears are plugged up too with my allergies and 00:27:39
I wasn't even aware of that, but we'll try to do better. 00:27:45
Anyone else? 00:27:52
Hi, Lisa. 00:27:59
OK. Yeah. No further hands are raised. All right. Thank you very much. 00:28:04
OK, little of the minutes, do we have a motion to approve the Minutes or are there any corrections or changes? 00:28:10
Anybody like to make a motion to approve those minutes? They were very well written. Thank you. I move to approve the minutes. No, 00:28:23
second. All in favor. Please say aye. Aye, Aye. 00:28:29
OK, we can now start our regular agenda and the first item 7A is PG, pony baseball and softball sponsorship banners. 00:28:38
So I will let Ashley start with that. I can take minutes. 00:28:50
So the. 00:29:05
This item is. 00:29:09
For putting signage in the outfield of the, can you hear me just talk directly and OK, sorry about that. There you go. 00:29:12
For putting signage in the outfield of the ballparks. 00:29:24
At. 00:29:31
Muni, George Washington and Arnett. 00:29:33
For the season, for the baseball season that runs March, April, May in June, and there are some other examples. I've submitted 00:29:38
some photos of neighboring communities Monterey has in Jack's ballpark, and Solicito has similar sponsorship banners and it would 00:29:48
behoove. 00:29:58
PG pony to have. 00:30:08
Banners to be able to sell sponsorship banners because that money would go into programming and BG Pony does a lot to maintain the 00:30:12
the fields for Pacific growth. 00:30:17
Would you like me to scroll through these for you? What was that? We have all of the pictures you requested, so that one that ones 00:30:29
Jacks there in Monterey. You can see in the outfield that the sponsorship banners. 00:30:36
That one's solicito. 00:30:57
Thank you. 00:31:05
Thank you for the photos. Do we have any public comment? 00:31:07
Hi, my name is Paul Black. I'm the standing president of PG Pony and I'd like to give context to this effort and why. 00:31:21
We see this as kind of a necessary component of our operations. I came on board as President in August and learned that our 00:31:32
operational budgets about $100,000, about 65% of that's registration fees. That means we're burdening the parents really for our 00:31:39
operational costs. 00:31:45
Concessions amounts to about 25% of our revenue and unfortunately sponsorships is only about 10% and we're kind of stuck there. 00:31:52
Nobody's gotten really creative or done any basic. 00:32:02
You know, blocking and tackling for sponsorship opportunities. 00:32:05
This has a potential to generate independent on what we charge and size of banners and how many commitments we can get over 3 00:32:09
fields. 00:32:13
Somewhere between 35 and $50,000 if we were to really maximize the opportunity. 00:32:17
And what that allows us to do is really. 00:32:22
Continue the operations that we have which believe it or not, we spend about $20,000 a year on dirt on three fields and that's our 00:32:25
own money that's coming primarily from the registrants. The parents are paying that out of their own, you know funding that so we 00:32:32
can put dirt on our own fields. We could probably keep most of it if the irrigation was kind of up to the working properly, but 00:32:38
that's a that's another effort. 00:32:45
And then there are some other capital investments with just maintaining fencing, fence toppers, mounds and other things like that 00:32:52
paint that go into the fields that come out of our operational fund that we've budget for the fields of the year and that's budget 00:33:00
wise is about $35,000. So currently we're spending about 35 on fields. Our overall sponsorships are making about 10,000. So you 00:33:07
know percentage wise that burden just goes back to the parents. 00:33:15
So I'm hoping that we can elevate sponsorships in a couple different ways. You know, this way, put in some banners in the outfield 00:33:22
is probably the most visible way that we can get sponsor names and branding so they can get more traction and more visibility from 00:33:29
any type of sponsoring a PG pony. 00:33:35
That we can offer. 00:33:43
And for context, we have about 350 kids, so a lot of families participate. It's one of the largest youth activities we have in 00:33:44
town. 00:33:48
Thank you. 00:33:53
Thank you I I. 00:33:57
Just comment that it's pretty standard practice to to do these and if you go anywhere, any baseball park, including AA, AAA, the 00:33:59
pros all have this type of signage. It's not something that's revolutionary and I certainly see where it would help your budget 00:34:06
tremendously. There's certainly a need for it. Raising money is hard, that's for sure. 00:34:13
And if we could hold on the discussion until we're finished with public comment, you have one online. OK, Thank you. 00:34:20
Hi, Ana. 00:34:30
Thank you and I certainly understand your comments, Board member. 00:34:31
I I mean, I understand that everybody does it. I mean, as an old Pagan, I hate to see everything junked up with advertising. 00:34:40
And I certainly know that that standard common practice and I certainly know the kids are worthy of subsidizing. And I still 00:34:52
lament that Pacific Row will probably go this way and be junked up with advertising. And I think that OK, at least. 00:35:02
The people's advert, you know the businesses advertising will be doing that. For the sponsorship of Pony, at least there's that. 00:35:14
But I still hate. 00:35:20
The clutter, and I'd rather it were on their jerseys and uniforms. 00:35:28
Than publicly displayed in our ballpark. Thank you very much. 00:35:35
Thank you. 00:35:42
Are there any other comments? 00:35:45
No other hands are raised. OK. Thank you. 00:35:51
Coming back to. 00:35:55
Commission members. 00:35:57
I had a question of Paul. The banners are just printed on the one side and so it's just visible when you're in the field and for 00:36:00
the spectators. 00:36:07
We haven't printed any yet. 00:36:16
But I would expect a. 00:36:19
There's two parts of that question. I expect them to be 1 sided and really visible in the interior of the diamonds of the ball 00:36:21
fields and all three fields, Municipal Field, George Washington and Arnett. Out of all three, you can only see the interior, the 00:36:26
outfield. 00:36:31
From maybe 17 mile drive, a small opening where there's no vegetation looking from 17 mile drive to left field, you might be able 00:36:37
to see part of the outfield fence so passerby's because of the. 00:36:45
The suppressed nature, nature of the fields, and the direction of viewing. You'd have to be in the in the ballpark to see. 00:36:54
The banners in addition to. 00:37:04
This will supplement the banners. I think this is maintenance, a maintenance point that we haven't gotten to yet, but the chain 00:37:07
link fence that lays bare right now and typically you have some type of netting or other. 00:37:12
Viewing obstruction material. I don't know the name of it, but they're typically green slats that go through the cyclone fencing 00:37:19
just as part of to really limit it. 00:37:24
Any sort of visual distraction or impairment that that neighbors don't don't want to see, I understand that, but I think it's all 00:37:30
in execution. I'd like to thank the City of Pacific Grove and its residents can execute things better than the City of Monterey. 00:37:37
So thank you. 00:37:45
While you're here, there might be some more questions. 00:37:48
Is so the plan is for banners, not for plywood boards, correct? It'd be a vinyl banner, OK, And is the intention? 00:37:53
For during the season or for the whole year, season only. So the ball games typically start in March and and sometime in July. So 00:38:02
for the sake of planning, I would say the beginning of March to the end of I'm sorry I said July, the end of June, OK, how about, 00:38:08
I'm sorry, how about fall ball? 00:38:14
No, I think our costs are lower there. It's there are fewer participants. We just don't have the same sort of sponsorship 00:38:21
requirement, OK, and then? 00:38:26
All right, that's all I got that sounds answers my question. 00:38:33
I do think a really important aspect. I mean I I. 00:38:37
Gap. That's three. All played baseball. 00:39:03
All of a sudden, they got paid. 00:39:05
A lot of money just by Facebook. 00:39:07
That's even the most. 00:39:10
Of your program to be able to. 00:39:14
Thank you. 00:39:21
Can I add one more? Add one more comment? 00:39:25
Oh yes, please. I think you know the other side of the participation of of the league is that we spend over 1000 work hours, 00:39:28
volunteer work hours, cleaning up the parks. So while I think the banners can be and you know maintain aesthetically, there's also 00:39:35
those same people that are picking up trash out of the park and other. 00:39:41
Items of misuse there that if we didn't have these families there, you know who's doing that work. 00:39:50
So, so there's there's a lot of give back you know in the effort to. 00:39:55
To beautify our parks and and receive the funding that we need. 00:40:00
OK. Thank you. Thank you. Thanks, Paul. 00:40:06
Well, what makes this very interesting too is the city does have an ordinance for signs. And I've looked through this, but I'm not 00:40:13
sure of the next step. And that's. Oh, good. OK, Dan, thank you. 00:40:20
I always try to come with a solution. OK, so per section of the code, and I did this research after the publication of the agenda. 00:40:28
Section Code section 20.04 point 160 is about signs right and that that provision of this chapter I'm reading the code The 00:40:39
provision of this chapter shall not be applicable to the erection or maintenance of signs and EU which is the undefined and ozone 00:40:46
districts, which is the open space districts. 00:40:53
OK, so. 00:41:01
Muni and the code is city law so Muni 70 mile drive ball field is in ozone and so is George Washington Park. OK, so because those 00:41:03
are in ozone, there's a simpler solution than going and trying to change the code, right. Changing the code is rigorous, costs a 00:41:13
lot of money. So getting attorneys involved time effort. So because this section of the code. 00:41:23
Is because it's in the ozone. Then this section of the code goes to chapter 23 which is zoning and the zoning code allows for 00:41:33
permit of banners. 00:41:40
On an O space per. 00:41:47
A permit by the Architectural Review Board. 00:41:51
So basically PG pony could submit an application to the coastal or the community development department, specify what they want to 00:41:55
do. I would say size and quantity. 00:42:01
Of the banners at each facility. 00:42:09
And our Nets, our net isn't part of it, but I would just include that and then get that permit through the architectural review 00:42:12
board to then be able to do it for the duration of the season. That's the cleanest, easiest way to do it in my opinion. I've 00:42:20
talked to community development department, the planning staff, this is what we derived. 00:42:28
What's the definition of an open zone? Why would those ballparks be open zones? Well, George Washington, it's part of the 20 acre 00:42:38
park, so it's open and then most of the city land that's like parks like that are. 00:42:45
Designated ozone Open Space. 00:42:53
For example. That way a developer can't come in and say I want to, I want to build on this the open zone. 00:42:58
Has to go to the voter of the people, a vote of the people to get it changed from being ozone. So it really. 00:43:07
Creates a safe space for that to remain as a park. 00:43:17
Gotcha. That's basically the definition in a nutshell of ozone. Thank you. 00:43:23
Well, thank you. That is very illuminating and very helpful. 00:43:27
Be willing to work with Mr. Black to finalize that. I think that it's going to be hard pressed to do it for this year, but I think 00:43:33
it's something that we could, I mean I I mean the next ARB meeting is probably not even till May. So but I think that's something 00:43:39
we could definitely work on. 00:43:44
In late 2024 to be ready for 2025 season. 00:43:52
Even if we went the route of changing the code, if we're not, we're 6 to 8 months out of doing that too. 00:44:01
I would say. 00:44:08
That sounds like a great solution. 00:44:12
Is any action for us? Maybe we just make a motion to endorse that recommendation or? 00:44:15
You know, umm. 00:44:22
I would think so. 00:44:22
Go ahead, I so move. 00:44:25
OK, we have a motion to support. 00:44:29
Pony League having the opportunity to put advertised sponsorship banners. 00:44:35
For 2025 season. 00:44:42
Going through with procedures that Mister Go has outlined, so that's still subject to architectural review board and some 00:44:46
permitting. 00:44:51
So I If we're all in favor, may I please have a vote? 00:44:56
Aye. 00:45:00
OK, that passes unanimously and thank you because when I saw all of the muni code with signs and reading it and I'm not quite sure 00:45:02
but that that seems to fall within. 00:45:07
You know, our ability to kind of support that. 00:45:15
So, so thank you, Mr. Black. 00:45:17
You're going to have to go before architectural review board, but. 00:45:21
OK, moving on with our agenda. 00:45:27
We are up to Recreation Board goals 2024, and I'm going to turn that over to Jay Tully. All right, great. Thanks, Colleen. 00:45:34
So we've got a recommendation to. 00:45:44
To have a discussion really about our goals. 00:45:49
And so Darrell and I met as a subcommittee to come up with some type of starting point for that discussion, but by no means are 00:45:52
the goals that we put down. 00:45:58
You know, it's not ready for approval. We really want to have this discussion, but we wanted at least provide some examples of 00:46:04
goals or tasks really that fit within the three overarching goals. So I've noted this before previous meetings, but over time 00:46:11
we've worked to establish different tiers or or levels of goals and the three that we see as consistent goals and which we 00:46:18
actually approved a few months ago are. 00:46:26
Number one, improve the quality of Parks and Recreation facilities. 00:46:33
#2 is. 00:46:38
Increase access and opportunities to recreation activities to. 00:46:41
Excuse me, increased access and opportunities to recreation activities to PG citizens. And the third is improved communication and 00:46:47
interaction between the city and the public on relevant aspects of the recreation program. It's obviously very broad goals that 00:46:53
you know will probably continue into the future. And then we've got these tasks which are, you know, another step down in, in 00:46:59
granularity and then we've got subtasks which are really the actions that we want to try to knock out in the next few months or in 00:47:05
the next year. 00:47:11
So the way we framed this on the agenda report is we we split up the goals under those three large overarching goals and then we 00:47:19
put tasks and sometimes sub tasks under each of those. 00:47:27
So we can review it. It probably just makes sense to go through the document and maybe we'll start with the first overarching 00:47:34
goal, which is improve the quality of Parks and Recreation facilities. So we propose to sue two existing tasks that are actually 00:47:41
already on the spreadsheet. 00:47:48
And this would be become part of our 2024 work plan. 00:47:56
So for that first one, improve the quality of Parks and Recreation facilities, we came up with two tasks. One is to assess the 00:48:00
parks and facilities like what's done a few years ago. 00:48:06
However. 00:48:13
This year we propose including the community input through a series of community walking tours. So in the past what we did was we 00:48:14
split up as a board and one person would go to say Lovers Point other Arnett Park. And we would Charlie Gibson made a nice 00:48:22
checklist where we would do things like count the tables and look at the quality of the the landscaping and make our own notes. 00:48:29
And then we brought everything back together and put it into a big spreadsheet and it was useful. 00:48:37
But there was a couple downsides. One is that we all did this individually and we might have our own rating scales of what is good 00:48:45
and what's not good. And we really didn't get community input. And so, following a suggestion from Humana a few months ago to do 00:48:51
these community walking tours, we thought, well, what a great way to combine these two ideas. 00:48:57
And it's going to take longer. And if we have multiple board members there, it will have to announce it. It'll have to be an 00:49:04
official type meeting for the Brown Act. But it seems like a great opportunity. And maybe what we do is we don't do all of the 00:49:11
parks, Maybe we focus on a few this year that we really want to want to focus on. So that's part of the discussion we'd like to 00:49:17
have. So following that task, we'd also have a a goal for this year to develop a list of improvements needed at a few of those 00:49:24
parks. 00:49:30
So I would recommend we have maybe some discussion on that and then we move to the second overarching goal. 00:49:37
So just to feel free, you know? 00:49:45
Comments on those and if you want to add more tasks or more subtasks to those that first overarching goal of improving the 00:49:48
quality, you know this would be the time. Do I need to go out to public comment first on this? 00:49:54
OK. Is there anyone that? 00:50:01
Like, do I want to go through all of them and have public comment or do we want to go through each one and then do public comment 00:50:05
on all three? What? No, not like that, right? 00:50:11
OK, let's do that. Hold off on public comment yet. OK, So the second overarching goal, which is increase access and opportunities 00:50:17
of recreation activities to PG citizens, We propose pursuing 3 tasks, the first one. 00:50:24
The task on the spreadsheet is to increase participation of youth and adults and recreation programs. 00:50:32
Again, that's fairly broad, so we have subtasks that we recommend. The 1st is to conduct a needs assessment. 00:50:39
And this would be to create an online survey to get input from the community on what programs and activities are desired. At 00:50:45
previous meetings we had thrown up ideas like ski trips, ocean programs, beach volleyball tournaments, community dance nights. 00:50:53
And then the second sub task would be expanding existing volunteer program. 00:51:02
To allow for community support of recreation activities. 00:51:07
The second task of of that second overarching goal is to increase collaboration with PGUSD. 00:51:12
With subtasks clarify the ability of PG USD and the cities use through the joint use agreement that was discussed earlier in this 00:51:21
meeting. The intent is expanded use of the cities access to PG USD facility. For example, I. 00:51:28
The example was using the soccer field at PG High School for the City Soccer League. 00:51:36
And another sub task is collaborate with the city and PG USD to eliminate fees for athletic facilities for nonprofit programs for 00:51:44
PG residents. 00:51:48
1/3 is to get at least two city sponsored recreational events at PGSD gyms or pools. So example could be a fundraiser basketball 00:51:54
or water polo tournament. So something to have like a open gym night. Some type of event that gets the community out there into 00:52:01
facilities that the city does not own. 00:52:07
And then the third task is to provide bathroom access at all parks during open hours, for example the Community Center during all 00:52:16
tennis hours. 00:52:20
All right. So the third overarching goal is to improve communication and interaction between the city and the public on relevant 00:52:26
aspects of the recreation program. And we proposed 2 existing tasks. So continuing these existing tasks, the first one is to 00:52:32
increase PG residents awareness of the REC program. 00:52:37
And one sub task under that which is to hold a community walking tour of the parks and facility. So this would be done in 00:52:44
conjunction with the parks assessment. 00:52:49
And like I mentioned, the idea would be that we'd get a rec board member to lead a tour of a few parks. So for example, one or two 00:52:56
members could take youth centered parks such as Caledonia, Caterpillar, Arnett and maybe the rec portion of of George Washington. 00:53:03
Another member might take Wreck Trail, Lovers Point and then we have just walking tours that are announced on on the day. 00:53:10
And then the second task under that large goal was to assure a process for regular feedback from citizens and something we've 00:53:19
we've we have some degree of process already but basically it's it's emails and it's Facebook, but we don't have really a way to 00:53:26
to track all of this feedback. So the the the idea that that that Darrell and I discussed was an updated recreation survey or 00:53:34
assessment to get community input so back in 2018. 00:53:41
I think this was Joyce's first big project with the city was and she did a fantastic job spearheading this, this online survey and 00:53:49
we got a ton of great comments from the city, from the residents. And I think the goal now is to say, well how are we doing, you 00:53:57
know six years later, let's take a look at the results from that survey actually went to the to the the link. It's no longer 00:54:04
active obviously, but I imagine we still have the report in the city records and we can actually look at the. 00:54:11
You know what the residents felt and how they feel now? 00:54:19
So those are. 00:54:23
The goals that we are proposing to discuss and and go forward with this year, it's a, it's a it's a big lot, big list, but. 00:54:26
See if we can do it. 00:54:35
OK. We'll go out for public comment now, please. 00:54:39
Hi, Lisa. 00:54:49
Hi, Colleen, hello to all of you and and thank you very much for your service on the rec board. 00:54:51
I I think the goals sound great and and and the tasks and I'm especially interested in the community walking tours. I think it's 00:55:00
so important to get the the community's input. 00:55:07
And and and understanding too of of the situation with with our parks and I'm speaking. 00:55:16
As a a a monitor for the Central Coast Black Oyster Catcher Project, which is Black Oyster catchers are these wonderful shore 00:55:28
birds that are black with long orange bills and we have about 15 pair along PGS whole coastline. So I'll be particularly 00:55:34
interested in the Wreck Trail and Lovers Point. 00:55:41
Tours, but but others too and so I hope that that they'll be well publicized so we know about them in plenty of time. I I think 00:55:50
that's really. 00:55:56
Really great. The. 00:56:03
Other thing I just wanted to comment on that flew out of, oh, Chase Park. Yeah, Chase Park is another one that I'd be particularly 00:56:06
interested in because we let it. 00:56:12
Other We let an individual from the community who very generously donated plants and a whole landscaping service for for the part 00:56:19
of Chase Park that's on the north. 00:56:26
You know, I probably the southeast corner of the intersection there at at. 00:56:35
At Ocean View and 17th and Jewel. 00:56:42
So I I won't go into that other than to say that they took the wonderful old bench there that had stone supports and and and wood 00:56:47
and and they. 00:56:54
Updated it or or restored it, they said. But what they did was replace the nice stone handwork with big stone gate posts. So 00:57:02
there's just a teeny tiny bench where there used to be a nice bench that that two people could share comfortably with a little 00:57:12
picnic. So so anyway those those are two of my areas of of of interest and I think it's great that you're including people. 00:57:22
I almost forgot the the part I wanted to tell you really quickly is the Great Tide Pool Trail area. It's not formally a park but 00:57:33
it will in the in the general Plan it is it it's listed as the Rocky Shores addition to a Syllamar State Park and that really 00:57:41
needs public input on on what's going on there. Thank you so much. 00:57:50
Thank you. 00:57:59
Hey. 00:58:13
Thank you. Very delayed unmute button for me. I can't do it myself until staff does it. This is part of the problem here because I 00:58:21
didn't hear anything that Mister board member Hazen said after he mentioned my name and kind of responding to me on the last item 00:58:29
his mic went dead and. 00:58:37
It wasn't until he said thank you that staff turned it back on for him, or he did so once again. No closed captioning for that 00:58:46
either. I have no idea, but I think this really needs to be addressed. These IT. 00:58:54
Administration problems of the meeting because it's very unequal when your zoom audience can't. 00:59:05
Access or hear you OK, Mr. Board Member Tully, I think you're on the right track. 00:59:14
And to reiterate with Lisa or to continue on, I think the Great Tide Pool area kind of needs to be included in that because it 00:59:23
needs some of that communication and collaboration and input from you guys too, the community survey to an update. I think that's 00:59:31
a wonderful idea. 00:59:38
And The Walking tours, Ditto. I remember going on them before and they were very informative and with the assessment too, and a 00:59:47
great exercise and actually seeing and going to the places we have. 00:59:55
So I think those are wonderful goals and continuing on, but I, as Lisa said, I would certainly include kind of the great tide pool 01:00:05
there as one of our specifically wonderful open spaces that is really in trouble. 01:00:14
So I appreciate. 01:00:24
You including that in it. 01:00:26
And yes, continue your goals and maybe we can have a goal of running this meeting in a really open manner. I would love that. 01:00:29
Thank you very much. 01:00:35
Thank you. 01:00:43
I have a question. 01:00:49
Question the the great tide pool area that both Lisa Ingham brought up, would that be more of a BNRC? 01:00:50
Type of area for their sort of purview and consideration or do we consider that also a rec area? 01:00:58
Along with the record Smith, we have brought that to the City Council for their direction and with options and they've provided us 01:01:09
with the direction to collaborate or I guess combine two options to create a stairway with a overlooking outlook. And that's our 01:01:17
next charge we're going to, we're working on that and then we'll bring it back to City Council. I mean we still have to do coastal 01:01:25
development permits for the improvements and so on and so forth if the rec board would like to be. 01:01:32
Kept up to date on activities that are going on there. I can do that through announcements, but we've received specific direction 01:01:41
from the City Council already on that project. OK, thank you. That answers my question. 01:01:48
There's no more public comments, so we're bringing it back to the board. I want to thank the subcommittee for coming up with these 01:01:59
goals. 01:02:03
It's it's going to be some work, but I do think that if we divide the task that it's doable and as Jay has said, maybe we do have 01:02:09
to prioritize some of the rec areas. We may not get to all of the areas, but I do like the idea of. 01:02:18
The goals and some of the sub tasks that are associated with achieving it. I especially like the idea of also a survey. I wasn't 01:02:28
on the Commission back in 2018, so I don't know if that survey should be reintroduced in the form that it was then presented or if 01:02:36
it if it needs some updating. 01:02:43
That's something that maybe we can. 01:02:52
Take a look at. That'd be a great idea. Would it be possible to get a copy of the survey from 2018? 01:02:56
And and the results too. I remember there was a published report that was really informative with all the citizens responses. 01:03:03
I'm going to say yes with my having it at my fingertips. 01:03:13
It's got to live somewhere, right? 01:03:19
So can we ask for that as an action? 01:03:26
From the city staff or the next. It would be ideal if it could be published before so that we have a chance to look at it before 01:03:30
the next meeting. 01:03:36
If I find it, which I will. 01:03:45
We'll post it on the recreation page so then all members of the public can look at it also, and we'll send the link to the rec 01:03:49
board. 01:03:54
OK, so that's one place where we can start a. 01:04:04
When you were talking as a subcommittee, did you kind of have sort of a calendar in mind for how you would see this proceeding in 01:04:09
terms of getting the community? 01:04:14
Here's where we intend to do it and how we intend to get the to implement this process so that the public is aware and then we can 01:04:56
even discuss that a little bit better. At that time. You guys can say, hey wait, that that's a good idea, but this might be 01:05:02
better. We're not so set in our way. Jay does a great job, so he's easy to follow, but we're not so senator ways that the biggest 01:05:08
thing is going to be trying to get enough people there to do it, because that's really what we want. We want 100 people to show up 01:05:13
when we do these walks, not 4. 01:05:19
If we're gonna have multiple people there, actually, I mean these are questions we have for staff. Is is if if it's one board 01:05:58
member or two, what's the posting requirement versus if we hold it as a, you know, as a, as a? 01:06:05
As a meeting for all of us. So we'd probably have more flexibility. If it's two, right? Absolutely, Commissioner, Totally. So if 01:06:12
you have three, it gets complicated because then we're posting it. Then whatever you post, you can only discuss and you can't like 01:06:19
have sidebar discussions and you've got to take public comment, you've got to have the timer and all that stuff. 01:06:26
I'm not an expert on it. I'd have to confer with the city attorney. But I know that it's becomes difficult and they prefer 01:06:35
meetings, public Brown Act meetings to be held in this room, right? At the same time, we want to post it to the point where we 01:06:41
want people to come. 01:06:47
What we could do advertising on social media. City managers. 01:06:54
Weekly summaries noted at Rec board meetings. Noted at being RC meetings I. 01:06:59
Council meetings, things like that. 01:07:07
Jen are we allowed to, are we allowed to advertise it? What I mean by that is I have access to a lot of kids and a lot of families 01:07:11
on Facebook for the Wave program, for example. Am I allowed to put that on there by any? But totally, I think that you could 01:07:18
totally. I would prefer you to share like the city of Pacific Groves post. OK, But I think that you, of course. 01:07:25
So the logistics will be interesting and how we decide to do it, whether it's all, I mean I think when we first talked about it, 01:07:36
we were at Lovers Point looking out over the the, the volleyball field and sort of like what could we do here, what could we do 01:07:43
there that'd be cool to get more input and what do what people want that kind of thing. And it's actually related to skate, skate 01:07:49
park possibilities and I sort of envisioned you know starting up at Arnett and almost whether it's people wanted to bike or walk 01:07:56
or. 01:08:03
Drive sort of from park to park and knock it out all in one day. I don't think we can, but I do want to ask if we can budget a 01:08:10
couple of $100 for coffee, for pizza, for something like that's what's going to get people out and get kids out, and whether it's. 01:08:19
You know, we can we can figure out although those logistics and maybe it is over the course of a couple of weekends, maybe it's 01:08:29
you know we each meet at different places but is that something that we could include as? 01:08:35
Pizza at the end or something like that and and I think to get the especially get teens out is really important and and I love 01:08:42
that the community feeling of of everyone coming together for the purpose of just let's look at this and one remember it's here 01:08:49
and two what else can we do with it. 01:08:55
I think it was a great idea. I think that the coffee and food will definitely be a be a win. I did have one thought about the rest 01:09:04
of this meeting though, because we we've got a lot of tasks here. It might be better for us to just look at the the proposed goals 01:09:11
and say which ones are we going to take and which ones are we going to not. Are we going to defer maybe to future or forget about 01:09:19
and then maybe we assign some type of ownership to them and then. 01:09:26
When we have that. 01:09:34
Ownership. Then we come back to the next being and say here's my plan for it because I think you know many, you've got some great 01:09:37
ideas. I mean this was this was your idea, these walking tours. I would definitely propose that you would take that one and then 01:09:42
we could come back and say you know if if that's one that we we choose to take on for the year, which is sounds like it would be. 01:09:48
So that's how I'd propose maybe we go the rest of the meeting instead of going super in depth into every single one. Yeah. 01:09:53
I am about to open a brewery in a month. 01:10:03
And so I couldn't. I don't think I could realistically organize this for several more months. So if we want to look at something 01:10:10
else first, to be honest, if I'm going to be the one that's doing it because. 01:10:16
I'm pretty. 01:10:23
We could even make a schedule where we say, all right, we're gonna, we're gonna adopt these and then we we have some type of game 01:10:25
plan. 01:10:28
But. 01:10:33
You guys want to go one at a time and just say yes for 2024 work plan and then if we if we like it then we can figure out who 01:10:36
could take it. 01:10:41
Maybe we start back at the beginning, so for goal overarching goal one, which was increased. 01:10:48
Or, sorry, improve quality. We had proposed to do an assessment of the parks and facilities. 01:10:53
Well, I was going to say I had gotten a copy of that assessment report and I actually used it when I first got on this, you know, 01:11:02
Commission to go around to all the parks myself because there's parks I didn't even know existed. I. 01:11:08
Is it, do we still have that assessment report available? Because I don't know if everybody's if Ashley and Hamina have actually 01:11:17
seen that report. That's a good foundation. 01:11:23
It it goes back in time, I believe it was 2018 or 2019 when this was completed. But it gives you kind of a blueprint of how the 01:11:30
parks were assessed and you know sort of the inventory that was taken kind of the condition of the parks, what the amenities were. 01:11:37
I. 01:11:44
And I think we need that. 01:11:51
And let's start. Yeah, it, it just kind of gives you more of information on what we're looking at doing it. 01:11:55
Is that something that's also on the rec board website or is that internal? As of a few months ago it was because I have seen it 01:12:06
and and looked over it and I found it online. 01:12:11
Yeah, I mean it was, it was very comprehensive. I mean it was, you know, different categories, rating the categories. 01:12:18
Because I I do think it should be done again. 01:12:27
And I'm happy to be involved, absolutely. 01:12:33
Absolutely and and. 01:12:36
Visiting parks. But again, we want to coordinate this also with the public. So the idea is we should all have this report. But 01:12:39
then is the survey kind of the first step to get residents and families interested in knowing that this process is going to 01:12:47
happen, getting some of the results of that survey and then going with the next step, which might be to actually do on site 01:12:55
visits. I think that I think the assessments actually are a better first step because you're going to get people. 01:13:03
Out to the site. So the way I would recommend we go is we say we come up with a schedule and maybe it's an every. 01:13:11
I don't know Friday afternoon or or or a certain time of where there's a regular schedule and we just say this, these two parks 01:13:18
are going to be assessed on this day. Join two of your rec board members who are going to be there. And we set it up. We get the 01:13:26
coffee, we get the Donuts and we do a short tour, a walk. By the end of a couple of months, we'll have knocked out all the parks. 01:13:33
If or if we choose to do fewer parks, then we can knock it out in a month maybe. 01:13:40
I also think we we, we are careful about not calling it for example, tour or walking tour. People think they're going to come and 01:14:22
learn about sort of the flora and fauna because that's not what it is, right? 01:14:28
Yeah. 01:14:36
Do we want to do an up? 01:14:40
Up down vote on this. These first two tasks basically assess the parks and facilities and then develop a list of improvements. 01:14:41
Want to do like a vote on each one or or how would you like to do that? 01:14:52
Well, I like the first overarching goal that you've come up with. So I guess we just want to elicit whether we've got support for 01:14:58
that. 01:15:02
Is everybody in support of this first goal And kind of again, you know we did it in the past, but you know we've had COVID, we've 01:15:09
had things coming back to the parks and just kind of assessing the amenities, the facilities at the parks. 01:15:18
Do we want to have someone take ownership of that that first goal with those tasks? 01:15:29