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All right. Good afternoon. I'll go ahead and call the meeting to order. It's 3:00 PM and this is the Architectural Review Board 00:00:19
meeting. And before we have a roll call, I'd like to announce and welcome our newest member, David Huff. Welcome. 00:00:26
Member Huff, thank you very much. I look forward to serving. 00:00:34
Thank you. 00:00:37
Maybe I have a roll call. 00:00:42
Chair Bornstein. 00:00:47
Here, Secretary Brooks. 00:00:49
Here member something here and member huff. 00:00:52
So we have 4 present and one absent. Miss Sarah Boyle. 00:00:56
All right. Are there any board or staff announcements? 00:01:05
Or excuse me, first we will have approval of the agenda. 00:01:10
Can I get a motion to? 00:01:14
Motion to Approve. 00:01:16
Yes, I would like to actually. Staff would like to pull an item from the agenda if that's not too much trouble. 00:01:18
We're pulling item. 00:01:26
I think it's 8C and that's the architectural permit 230346 at 206 Logos Ave. Lobos Ave. it. 00:01:29
Staff is determined that there is an additional permit that is required and so we will pull it and it will be back on a future 00:01:40
agenda. 00:01:44
OK. Thank you for. 00:01:48
Can I get a motion to approve the agenda as amended? 00:01:50
So moved. 00:01:55
Seconded. 00:01:56
All right, all in favor. 00:01:58
All right, motion carries. 00:02:00
All right. Now, any staff or board announcements? 00:02:04
If there's no board announcements. 00:02:10
I would like to let the ARB and the public know that this will be my last meeting. 00:02:14
I have decided to. 00:02:20
Go on to new adventures, so. 00:02:23
Getting a little teary eyed here, but yeah. 00:02:26
Oh, well, congratulations and you will be very missed. Laurel, thank you. Thank you for your service to the city and it's been a 00:02:30
pleasure knowing you and working with you. 00:02:34
Yeah, hopefully I'll still know you, but yeah. 00:02:39
I don't think there's any other board announcements. Do we have our council liaison online? 00:02:45
Yes, and we do have Councilmember Coletti is here. 00:02:56
Instead of Miss Debbie Beck. 00:03:01
Yeah, hello, Chair. And as Laurel mentioned, I'm substituting for Council member Beck this afternoon. Just a couple of things to 00:03:08
let you know about. 00:03:14
As regards some actions that the City Council took at their last meeting. 00:03:20
The council adopted an ordinance to codify the city council's inquiry authority. 00:03:25
As provided under the City Charter. 00:03:31
We also took action to proceed with. 00:03:34
Locating the Chinese pavilion in El Murray **** Park. 00:03:39
The City Council also directed that a letter be sent to the Coastal Commission. 00:03:44
And there will be a hearing this coming Thursday. 00:03:50
The 11th regarding the proposed hotel at the ATC. 00:03:54
Site American Tin Cannery. 00:03:59
And finally we're we've got some really exciting news we, the council has been working on. 00:04:02
Hiring a new city manager and there will be some exciting news forthcoming, probably at the end of the week. 00:04:10
Thank you and have a good meeting. 00:04:16
Thank you. 00:04:20
Is there any general public comment, either online or in the room, on items not related or not on the agenda? 00:04:22
Don't see anybody in chambers, anybody online. 00:04:32
Right. 00:04:38
No hands raised. OK, we will move on then to the consent agenda. 00:04:41
And enter our reports requiring action. We have the draft minutes from our last meeting. 00:04:51
Can I get a motion to approve those? 00:04:56
So moved. 00:05:00
All right. In a second, all in favor? 00:05:02
All right, all right. Motion carries. And that will bring us to our regular agenda. 00:05:07
Public hearing. 00:05:15
8A We'll begin with architectural permit and tree permit. 00:05:17
At our #23-0226 at 519 Forest Ave. may we have the staff report, please? Yes. Good afternoon, Chair ARB members and members of the 00:05:21
public. I'm Laurel O'halloran, the project planner for this proposed addition. 00:05:29
Located at 519 Forest Ave. in Pacific Grove. 00:05:38
This approximately 3840 square foot site is located at the corner of Forest Ave. and Unit Brew Ave. This property is not located 00:05:42
in the coastal zone or an archaeological sensitive area, but it is located in the cities area of special biological significance. 00:05:51
On February 28th, 2024, the Historic Resources Committee removed the Subject property from the Historic Resources Inventory. 00:06:00
Finding that the property did not have historical significance, the project proposes a new 611 square foot second floor. 00:06:08
With a second flow balcony. 00:06:16
Which looks out towards Forest Ave. The project also proposes a new 64 square foot entry addition into the house at the West 00:06:19
elevation. 00:06:23
In addition, the project proposes to remove 1 oak tree up the N wall of the existing house. 00:06:28
According to the arborist report prepared by Thomas Wildlife Management Planning locations are limited on the small parcel and the 00:06:36
report recommends. 00:06:40
Replanting 1 oak tree in the small grassy area between the driveway and the entrance to the building. As designed, the project 00:06:45
would be compatible with the neighborhood which is comprised of small to medium sized one and two-story residents. 00:06:51
And the project appears to be compliant with Architectural and Design Consideration Guidelines 1. 00:06:58
26727 and 38. 00:07:05
On March 28, 2024, city staff verified that the story polls. 00:07:09
Had been installed, the notes of public hearing was posted on site and the postcards were mailed to properties. 00:07:13
For our code. 00:07:19
Staff recommends the Architectural Review Board Approve Architectural Department Entry Permit with Development 23-0226. 00:07:21
Subject to the findings, conditions of approval, and sequel guidelines. 00:07:29
Exemption class one. 00:07:34
This concludes my staff report and I'm available for questions as is the project designer. Thank you. 00:07:36
Thank you. Would the applicant care to make a presentation? 00:07:43
You'll have 10 minutes. 00:07:48
If you could just unmute yourself there, but the button, I press the button at the base of the microphone there. 00:08:02
There we go. OK. I'm Steven Krebs. I'm the designer on the project. 00:08:09
I'm quite familiar with the house. I'm third generation from here. My grandparents house is on Gibson St. which is right a short 00:08:15
distance from here. 00:08:18
And where my daughter lives now and my mother? 00:08:23
Who's in their 90s at Forest Hill Manor, so I know they are quite well. I was kind of more of a walking street when I was growing 00:08:26
up. 00:08:30
And I've seen the different uses of the house. When I first started working on the House, it was it. 00:08:34
An historic house. 00:08:41
That was, I was told, so when I do historic projects. 00:08:42
I always with an addition is to it, so if the addition is removed, the house can go back to where it was. So the proposed second 00:08:46
floor. 00:08:51
Is recessed within the footprint of the existing house. 00:08:56
So it in. 00:09:00
I try to keep the 2nd floor additions. 00:09:02
To be 50% or less. 00:09:06
Then the square footage on the ground floor and with the 611 square feet is 42%. 00:09:08
And the total buildings with the garage in the studio is 35%, so it's way below that and it's the lot is zoned R4. 00:09:16
So there's a maximum of 30 feet. 00:09:26
You can go up high in the proposed house is 21 and for the roof I did. 00:09:29
Hip on the 2nd floor to reduce the mass of the 2nd floor and try to make it more insignificant. 00:09:35
It set back like 20 feet from the front set back and 24 feet from the rear set back. 00:09:45
10 feet and 1 1/2 inches from the South and. 00:09:52
12 feet. 00:09:56
North where the set back is 6 feet, so it's. 00:09:57
All the new construction will be built within their existing cities. 00:10:00
Set back standards. 00:10:04
That's about all I have. 00:10:10
I can take questions if you have about the design. 00:10:13
Thank you. Any questions for the applicant. 00:10:16
I just have one clarifying question for the ARBYS report. They did make a recommendation for the tree replacement and identified a 00:10:20
coastal oak. And I did notice on your plans you had trees TBD. Have you put that to what types of trees? 00:10:27
I would like to see something that's proportional to the 12 foot set back on the front. Most houses have a 15 foot set back in BG 00:10:35
and this 12 foot is really close so I'm thinking more red than a coastal oak. Is that goes something that? 00:10:41
Grows well here. That maybe maxes out at 12 feet, 15 feet. Like a strawberry tree or guava. Pineapple tree. Maybe a fruitless 00:10:47
olive tree. OK, you know something that will. 00:10:53
Break up the mass of the house, but it's not gonna. 00:10:58
You know that hopefully they're taken out. Had to be a volunteer because the house is older than the oak tree. It started growing 00:11:01
right next to it. They didn't take it away. No one would plant a. 00:11:06
A tree that's going to go 40 feet, one foot from your retaining wall foundation. You know so but so I that's my vision of it is to 00:11:12
do 2 smaller trees, but I'm willing to work with the city of Arbors and do whatever they recommend. 00:11:20
Thank you. 00:11:29
We'll open it up for public comment. Is there anybody online or in the room that would like to comment on this item? 00:11:34
I see no hands raised, no one in chambers. We will close public comment then and bring it back to the board for discussion. 00:11:46
Would like to begin. 00:11:59
Happy to start. 00:12:01
I don't have much for this product that. 00:12:03
I'm in support of it I. 00:12:06
I agree with. 00:12:09
Everything the apple just said. The only question that I had was also raised by our chair and that was concerning. The tree seems 00:12:11
to make sense to to remove the current oak. 00:12:17
I did notice there's just not a lot of space out in that front. 00:12:23
Section but. 00:12:29
Agree that as long as we're working with the arborist to select an appropriate tree there, that seems to make sense though. 00:12:31
That's the only thing that kind of flagged for me. 00:12:39
Otherwise I'm in support. Thank you. 00:12:41
I drove by as well as well as looked at the plans I support this project. I think the designer did an excellent job of of 00:12:47
restricting the massing of this project and built something within the within the envelope that is there that is workable or 00:12:54
designed rather to be built. So I'm in support of it and again that was the only question I had was the the TBD tree my only. 00:13:02
I guess comment would be is that I think there is a drive in this community and we see it in the local coastal plan to return the 00:13:10
community's vegetative vegetation to native plants. 00:13:16
And so I understand why coastal oak may not be a preference for the reasons you stated, but I would hope that it would be 00:13:23
something native because it's really essential to the entire biosphere, especially with regard to attracting native bird life, 00:13:28
date of insect life, etcetera, that makes the whole thing work. So that's my only comment. 00:13:33
I'm also an approval and I just want to compliment you on having the second story be set back. It's so nice to not see a 00:13:42
monstrosity but still give you some additional square footage. Everything else has been addressed. So thank you and good project. 00:13:49
And I agree with my members here and I would actually say I think this the location of this home can actually. 00:13:59
Support density and the height and I like the balcony facing the street and kind of provides those eyes on the street forest, it's 00:14:07
this main arterial. So I really, I really like that aspect of it actually and I would agree that I. 00:14:14
That the should. 00:14:22
For your recommendation, follow condensity arborist guidelines and and be appropriate for the scale of that size yard, which is 00:14:24
quite small but a very modest addition that should hopefully improve the livability of this home and. 00:14:32
Seeing that role in support, can I get a motion? 00:14:40
I can make a motion, so motion to accept. Do we need all the numbers? 00:14:46
To go in a motion to accept the home as proposed. 00:14:51
Is that good? 00:14:54
2nd. 00:14:56
All in favor. 00:15:00
All right. 00:15:03
All right, motion carries. 00:15:06
Thank you. Moving on. 00:15:09
All right. We'll move on to our second item on the agenda, Item 8B, architectural permit MP23-0043, one 126 Austin Ave. 00:15:17
Maybe we have a staff report. 00:15:29
Thank you Chair Bornstein and Architect Review Board members. I'll be doing this in little Garrett. He was. He's actually. 00:15:34
On city business, doing a job fair, it's UC Santa Cruz. So he's going to we'll be bringing some people down for us. 00:15:43
If you just give me a moment, I will have our presentation. 00:15:52
And presenting architectural. 00:16:18
Permits AP 230043 and 1126 Boston. 00:16:20
And it involves A remodel with additions and existing two-story single family residence. 00:16:27
The notice of public hearing was posted on March 29th. Mailers went out on also on March 29th and that went to the abutting 00:16:33
Exterior boundaries of the subject lot, sort poles and netting were installed on March 28th. 00:16:41
The project's site. 00:16:51
Is an interior lot located at the terminal end of Austin Ave. and an area consisting of medium to large sized one and two-story 00:16:53
residences in Del Monte Park residential neighborhood and is zoned R1. 00:17:00
The 5451 or 54 square foot parcel is currently developed with a 1842 square foot two-story single family residence. 00:17:07
The site provides driveway access to the neighboring properties at 1124 Austin Ave. and 1128 Austin Ave. law. Researching city 00:17:21
records, staff found several documents referring to shared driveway access for the three properties. Unfortunately, no access 00:17:28
easement was recorded that time because the lots were under one ownership. 00:17:35
The city found that that is a Nexus Analyst city's responsibility to preserve this access as it was originally intended by 00:17:43
requiring an access easement that would grant the neighboring properties legal access across 1126 Austin Ave. The recognition of 00:17:50
the access easement is listed as a condition of approval for architectural people for the architectural permit. 00:17:57
The proposed development would include demolition of an attached carport, construction of a new 454 square foot attached two car 00:18:12
garage, a 219 square foot addition at the entry level second floor, a 362 square foot addition at the lower level first floor and 00:18:19
the addition of a 252 square foot second floor deck. 00:18:26
Resulting in a 2443 square foot two-story, single family residence. 00:18:34
These elevations show the existing and proposed east and West view from Austin Ave. 00:18:49
And these show the existing proposed Southfield. The existing structure is non conforming in regard to height. However, all 00:18:58
proposed work will be in compliance with the zoning regulation and no nonconformities will be created or expanded. 00:19:05
These elevations show the existing and proposed Northview. 00:19:14
And staff recommends that the Architectural View Board approve architectural permits subject to the Findings, Conditions of 00:19:18
Approval, and Class 1 Categorical Exemption or SEQUEL guidelines. 00:19:24
Section 15301. For existing facilities. 00:19:30
That's the end of my presentation and I'll do my best to answer your questions for happening. 00:19:35
Thank you. Would the applicant like to make a presentation? 00:19:40
Great welcome and you will have 10 minutes. 00:19:45
All right. 00:19:52
My name is Angie Ferris. I'm the designer here on the project. 00:19:55
I designed this edition and remodel for the owners. This will be a aging in place type of remodel so all that has been taken into 00:19:59
account. 00:20:04
We pretty much have enclosed areas of what's already been kind of existing on the site within a little little bit of encroachment 00:20:10
into the sides, a little bit to do the additions to create more of an entryway. 00:20:16
Right now, is the house, it's the corporate, is the is the front of the house. So to create an entry is a nice thing to add. 00:20:23
We're also doing a little bit to make the carport now two car garage a little bit wider so we can actually get two cars in there 00:20:32
and bring in a nice size vehicle from coming down in the slope driveway I. 00:20:37
We are aware of what's going on with the variance. 00:20:44
For the access and easements going on for the adjacent properties, my client does agree to the conditions of approval. 00:20:48
Some easement will be put in place there you know to make sure that the access is going to be available for them as it was. 00:20:55
And. 00:21:04
Really the. 00:21:07
The remodel inside just kind of make the place a little bit more open, more modernized, suit the needs of the new owners just a 00:21:09
little bit better and also for the aging in place and keeping their family together. So two bedrooms downstairs are going to be 00:21:16
added, a master suite upstairs and also moving the laundry upstairs to make it easier for my client to get to. 00:21:23
All the, you know, all the new finishes on the outside, they're going to match everything that's there except for the pink color. 00:21:34
We are going to be putting a new roof on there, but it's still going to be asphalt comp shingle. The deck itself will be, you 00:21:40
know, a tracks type of material. So it'll be long lasting and that gives them some opportunity to have some outdoor space upstairs 00:21:45
because that site isn't really conducive to outdoor. 00:21:51
Living at the moment, it's pretty sloped, so that'll give them a little bit more space upstairs. 00:21:57
Other than that. 00:22:03
That's pretty much all I have for that. I'm available for questions if you guys have them. 00:22:09
Feel like you guys would. 00:22:14
So thank you. 00:22:17
Any questions? 00:22:19
I do let me know when you think it's appropriate to ask. We can wait until after public comment, but my question is mainly just 00:22:22
with respect to the. 00:22:26
Car garage and I heard you say that it was going to be expanded a little bit. So I just wanted to get a little more clarity on. 00:22:31
How much it was expanding towards I believe 11. 00:22:41
To board the house to the. 00:22:46
The right. 00:22:50
And yeah, so I believe that was kind of raised as a concern through the public in terms of. 00:22:53
Closing off that driveway that I. 00:23:00
Notice when I stopped by the House. So just trying to get better clarity there. Sure. So there's an existing poll like Post poll 00:23:03
that's there right now and that's pretty much the extent of where the addition is going to go. 00:23:09
The roof overhang. 00:23:17
Is going to be a little bit more past that, but the footprint itself won't go past the post. Got it? 00:23:19
Thank you. 00:23:27
There are no further questions. Thank you. Well, brought you back of something more comes up, but for now we will turn it over to 00:23:28
the public if there's any public comment on this item. 00:23:34
Thank you. 00:23:40
Do you know hands raised? OK, we will close public comment then and bring it back to the board for discussion. 00:23:53
I can start if you wish. Nice plan. I drove up to it and then I have to admit I took on the paperwork differently than I normally 00:24:02
do and I went right to the end because I wanted to see. 00:24:07
What you're going to make it look like just seeing the orange up there? 00:24:13
And it's a big improvement. Love the garage, I'm happy with the materials and. 00:24:17
What we here for the architectural review. Everything passed and looks really nice. So well done. 00:24:23
I completely agree. I went up there as well and looked at it. This will be a substantial improvement to the aesthetic for the 00:24:33
neighborhood as well as the functionality of the house. Hard lot to build on, so yeah. 00:24:38
Good for the neighborhood. Thanks. 00:24:44
I absolutely agree with all of that would echo would echo it all and I think the the front elevation now substantial improvement 00:24:48
looks beautiful. My only concern again was what we was already addressed and so it seems like. 00:24:55
There's no issue there. Love the. 00:25:03
Love the view of the Pacific and the restless sea and it was just stood there for quite some time to staring at it so very 00:25:06
beautiful and. 00:25:10
Totally in support of the project. 00:25:15
Yes, I have to agree. When I kind of turned the corner and walked down, I just wow, you know, that was just so nice to see that. 00:25:18
That's what I love about being on this board and kind of exploring different parts of the city. What a great view. Really nice. 00:25:25
And I agree with my colleagues here, it's just nice, modest. 00:25:31
Addition that's really going to improve the flow and livability there and thanks to staff, I think they did a lot of the heavy 00:25:38
lifting on the front end getting the easement sorted out. 00:25:44
The complexities with that. 00:25:51
And just want to acknowledge your nice complete plan set. That's very thorough, really thorough scope of work. 00:25:53
Very clear and all the dimensions I was thorough but. 00:26:02
Easy to read and so I just want to thank you for that. 00:26:07
And and I did notice some the nonconformity with the hype. But you know, given that slope to, you're really kind of. 00:26:12
Limited to what you can do so thank you for kind of designing in the box that you that you have so. 00:26:20
Would anybody care to make a motion? 00:26:27
I'll move to approve the Architectural Permanent subject to the Recommended Findings, Conditions of Approval and Class 1 00:26:31
Categorical Exemption. 00:26:35
And I'll second that. 00:26:40
All right, all in favor. 00:26:42
Aye, aye, all right. Motion passes unanimously. 00:26:45
OK. And since we have pulled item 8C that will bring us down to? 00:26:53
Item number. 00:27:02
11. 00:27:05
Or 9. 00:27:09
The interim City manager will be down shortly for that item. Great. 00:27:11
Not yet. 00:27:30
I should ask that to staff. 00:27:35
Just for the record, wanted to confirm that there was no continued and ongoing or new business items 9 and 10. 00:27:44
Right. There's. We do not have any. Yeah. 00:27:54
Welcome. 00:30:16
We are so, yes. 00:30:19
Go ahead when you're ready. Yes, yes. Yes. Yeah, indeed. I'm. I'm sorry that I was a little delayed. 00:30:22
I expected the items on your agenda to take a little bit longer than obviously it's done. 00:30:30
But first of all. 00:30:37
As you know, I'm Bob Peralta. I'm the interim city manager. 00:30:40
And I wanted to thank you for providing me the opportunity to talk about. 00:30:46
The city's goals. 00:30:54
Priority goals in the work plan. 00:30:58
This is essentially the same presentation that I gave the. 00:31:01
City Council on February 28th. That's when they did their special workshop. 00:31:07
By way of beginning I I will just say that. 00:31:14
Goal setting, as many of you probably know, is an essential part of the budget development process. 00:31:19
Ultimately, goals adopted by the City Council provide direction to the city's boards and commissions. 00:31:26
Staff and the general community as to what the Council's priority priorities are. 00:31:34
With that, that direction staff then develops a budget. 00:31:45
That will allocate the personnel and resources necessary to carry out the identified goals. 00:31:51
Goals should be a reflection of the Council's priority. 00:32:01
And should be a realistic, specific and and measurable and the goals. 00:32:06
Especially the goal priority goal areas. 00:32:15
Should be developed after entertaining a good deal of public input as as well. 00:32:18
Once the. 00:32:25
Goal program is adopted and subsequently the budget. These become really major planning tools for the entire organization. 00:32:28
And the interesting thing about them is they're what I term as living documents. 00:32:41
Oftentimes people will talk about budgets and work plans. 00:32:49
As being set in concrete, you know you've adopted a budget and and therefore obviously you have to make every attempt to to live 00:32:54
by it. But it's important to remember that it is also a living document and is subject to change. 00:33:03
And all sorts of things can happen during the course of a fiscal year. 00:33:13
Revenues can't come along quite as quickly as we expected. Sometimes there are unexpected expenditures. For instance, in early 00:33:18
February we had that major. 00:33:24
Major storm and actually the the city had to declare a state of emergency. Well during that period we incurred costs that were 00:33:31
outside of our budget areas. So you need to be flexible in in that regard but that's why the council shouldn't undertake a 00:33:41
periodic review and they do almost quarterly of their. 00:33:51
Budget progress as well as where they sit, where their goals and and priorities and what they're accomplishing. 00:34:01
So that will enable to make adjustments as they go through the process. 00:34:09
In January of 2023, the firm of running Public Management Group actually facilitated. 00:34:16
Council workshop focused on developing a list of the community goals and work plan, and that's essentially the. 00:34:24
Product that you see before you. It's interesting to note that the goals were actually to cover A2 year period. 00:34:34
FY23 and 24 and 24 and 25. 00:34:43
And what we did on February 28th with the council is just. 00:34:49
Went through a workshop and discussed with them, Provided them this essentially the same update. 00:34:55
And then asked for direction is how to proceed? Any changes they wanted to make? 00:35:04
For the the next fiscal year. 00:35:13
So essentially what I'm going to do is present a. 00:35:16
Each of four priority goal areas and the and the milestones that were set at the same time. 00:35:21
And back in June of 2023. And then I'm going to let you and talk with you about what kind of progress has been made. And I think 00:35:31
it's important that everybody within the organization have a same understanding about all all of these things because it kind of 00:35:40
sets a policy tone for the entire organization. 00:35:49
And at the end of the workshop, they actually gave us direction regarding some. 00:36:00
Budget areas that they would like to see included in the next year's budget, and I'll go over those briefly with you too. 00:36:09
So the first priority goal area was recreation and remains recreation services. 00:36:17
And as you can see, major emphasis was placed on expanding hours and services of the youth center. 00:36:26
This is an ongoing. 00:36:36
Ongoing priority area for the city and it really covers the two year period. 00:36:40
You'll notice under where it says milestones for 2023. 00:36:49
Was the submission of a comprehensive recreation plan. 00:36:54
To the City Council, refer expanded services, activities and programs. 00:36:59
And the recreation? 00:37:05
Division of the Public Works Department has been working on this, considered consistently for the last year and a half. 00:37:09
They've actually completed the the Comprehensive Recreation Plan. 00:37:18
They've also completed a lot of the work in terms of adding additional programming. 00:37:24
In the recreation area, the youth programs, if you remember, soccer came on last year as a new activity, the youth center. 00:37:31
As programs were expanded, there's a preschool over at the Community Center. 00:37:41
And there are. We also partnered with the. 00:37:52
The school district in terms of summer programming and we're kind of repeating that same cycle. 00:37:58
Kind of with the assistance of the recreation board. 00:38:05
UH, continuing to expand those programs. One of the areas that we'll be focusing on the summer's expansion of the pool program 00:38:11
down at Lovers Point. 00:38:17
Last year, it was largely. 00:38:24
Swimming instruction, but we're we're going to have the staffing this year available to allow that for open swim on on more of a 00:38:27
consistent basis. 00:38:33
And at this point, we're right in the middle of. 00:38:40
Rehiring new staff and we're fortunate we're actually bringing on the staff that we need to run run the programs for this coming 00:38:46
summer. 00:38:52
So that's that's all really good work and. 00:38:58
It's a lot of it has been completed. 00:39:04
One of the things that we've left to complete is actually to complete an evaluation of our fee structure for the use of city 00:39:08
facilities. This would include Chautauqua Hall and other facilities throughout the community that hasn't been finished yet. Staff 00:39:15
is working on it. 00:39:22
And we expect that by the end of this fiscal year, we should be able to implement a new fee schedule for the use of those 00:39:29
facilities. 00:39:35
So if we can go on to the next chart. 00:39:41
The second area was actually infrastructure. 00:39:45
Obviously that in any city is is a major concern and takes a good deal of money and. 00:39:51
And restore resources. 00:39:58
The goal in the infrastructure was to enhance the process, prioritization, scheduling and completion of CIP projects. 00:40:02
This year we have started out with selecting A consultant to actually do an assessment of our major facilities, which includes. 00:40:12
This building, the Police Department, fire department, the youth center and the city's corporation yards. 00:40:25
We've actually got to the point where we've made a little bit more progress than is indicated on the chart. We've actually 00:40:33
retained the consulting firm and we're going to begin this process. 00:40:39
Which should be completed sometime during the next fiscal year. 00:40:46
What this will do is will provide us an idea of what needs to be done with our major facilities so that we can begin. 00:40:51
Budgeting for them and actually setting the budgets that can have more emphasis on maintenance. 00:41:02
So that should be coming forward in the next year. We are restructuring our capital improvement program, trying to make it a 00:41:12
little bit more easy a user friendly. 00:41:17
And you know, there is a lot of detail in that document, a lot of things. The city. 00:41:23
Is working on including everything from the restoration of some of the storm damage along the coast from the previous year to 00:41:31
doing to completing an ongoing paving program and this year we're actually going to be undertaking some significant. 00:41:42
Improvements in the wastewater collection program. 00:41:54
And that is actually valued at several several $1,000,000 but this is A. 00:42:00
The implementation The end of the implementation of a year's worth of years, Literally worth of planning. 00:42:08
To bring those improvements about South, hopefully what you'll see with the presentation of this year's budget is a revised 00:42:17
capital improvement plan, should be a little bit easier for the consumer, you folks to understand. 00:42:25
And. 00:42:33
To one of the. 00:42:37
Couple of areas we still need to make progress on in this area is to develop and adopt A Safe Routes to School map and program and 00:42:38
this. The second thing that has a lot of concern on the part of the council is the Complete Streets policy to adopt A plan to 00:42:47
implement the design of a safe walking path sidewalks. 00:42:56
Bike lanes, including signage, that's that's a big task. 00:43:07
We are. We have had some initial meetings. 00:43:12
With. 00:43:16
AMC and we continue to work on it. There's been a lot of public interest in what's going to end up happening up the road here on 00:43:18
Sunset and and you know Congress and and in that particular area. And that in fact will be coming back to the council for a 00:43:28
further update probably at their May 1st council meeting. 00:43:37
The next goal area? 00:43:47
Is actually the protection or what we call environmental stewardship. 00:43:50
And. 00:43:59
The first. 00:44:00
Goal is to initiate and complete a climate action and adaption that adaptation plan. 00:44:03
We actually have a Council subcommittee that is working on this. 00:44:12
It is not and the subcommittee members themselves. 00:44:16
Would admit they need to make more progress on this. 00:44:22
And so I think you'll see more activity along that line as we come to the end of this. 00:44:26
Fiscal year. 00:44:37
That plan will eventually be presented for to the BNRC and then on to the City Council for review and adoption. 00:44:38
Another piece, major piece of work or another milestone is to initiate and complete a citywide. 00:44:49
Tree improve improvement and management plan so we all know we have a great urban forest here and it needs to be protected. 00:44:56
And part of that protection would actually come in. 00:45:07
In the form of making revisions to Title 12, focusing on replanning, compliance, and. 00:45:11
Actually the permitting process in the event trees need to be removed or. 00:45:21
Trimmed and. 00:45:28
Both in the public and private area. 00:45:29
The public works working along with the BNRC completed. 00:45:33
The initial. 00:45:41
Round of revisions Or at least reviewed the initial round of revisions in their January meeting. 00:45:42
They have since. 00:45:51
Commented. The BNRC have since commented on those. 00:45:55
Revisions. I believe they're out now for further public review. 00:45:58
And they will be back for a additional action by the BNRC at their next meeting, which I believe will come later this month. 00:46:04
Obviously planting and continuing to plant replacement trees on public and private property is extremely important. Some of you 00:46:16
may have known or participated in the Arbor Day planning that that took place at George Washington Park. 00:46:25
Actually last Saturday we had a good turn out, good representation across the board and I understand some 50 trees were were 00:46:36
planted. 00:46:42
Also bringing on additional public works staff that will assist with the with the care of those new trees. 00:46:48
Another element is to protect the wildlife and habitat. 00:46:58
The city has spent a good deal of. 00:47:04
Energy and effort in this regard. 00:47:08
One of the goals was to hire more community safety officers and train them in wildlife protection. We're now we've got three out 00:47:12
of the four authorized Csos. 00:47:19
Hired they've been. 00:47:27
They've actually received training in wildlife protection and you may see them actually down along the coast as they take on 00:47:30
their. 00:47:35
Take on their responsibilities. 00:47:43
And communicating with a largely visitors and. 00:47:47
Citizens alike, how we must take good care of the wildlife and a lot of what they're doing is education rather than citing people. 00:47:52
Public Works has been very good about getting the fencing up on a timely basis and signage for the puppying area. 00:48:06
Uh, down near Hawkins Station. 00:48:15
So that's helped too. We've also hired a consultant on another Ave. of work to complete a biological assessment of George 00:48:18
Washington Park. 00:48:25
This has been initiated. 00:48:33
And I expect it'll take the full year actually to complete that assessment because the consultant wants to see what happens 00:48:37
throughout all Four Seasons. 00:48:43
So that's underway. I do know that the fire department's Community Wildlife Protection Plan has been a draft of that has been 00:48:50
completed. 00:48:54
And is going to probably come back to the Council for final review within the next month. 00:48:59
And then ultimately a part of what's happening. 00:49:08
At. 00:49:14
George Washington Park is is to implement policies in line with the city councils previously provided direction. 00:49:16
And then if we can move on to the last but not least area, it's really affordable housing. 00:49:26
And that has received a lot of attention during the last year, as it should. 00:49:33
We're continuing to try and. 00:49:41
Make progress with the grandfathering of existing non conforming adus. 00:49:47
There's been some surveys done in the past and we're trying to make. 00:49:55
Good use of them. Perhaps the the the most significant part of what's been undertaken is to prepare and draft the. 00:49:59
Six cycle housing element. 00:50:12
And update and the housing element is a as, as some of you may know, is a required element of the of the City's general plans 00:50:15
required by state law. 00:50:21
And we're required to reset that plan every eight years, and the state will actually set for us through the local's. 00:50:28
Local multi government authority, the what they call the arena plan, that's our regional housing. 00:50:44
Goals that we have to try and accomplish within that eight-year period. 00:50:53
And as some of you may know, our goals are are big and we're supposed to find a way. Not all of them have to be affordable, but 00:50:57
supposed to find identify the tools. 00:51:04
And potential locations? 00:51:12
To produce 1200 homes of housing, which is really. 00:51:14
An incredible number. 00:51:19
The city did complete the draft of its housing element in November. It went to the state Department of Housing and Community 00:51:23
Development for comments. It's been returned back here. 00:51:29
Is undergoing some further revision. 00:51:37
And you'll see it coming back to the Council, the Planning Commission and Council. 00:51:41
Beginning in June of this year, with further review of the available sites to actually produce that housing. 00:51:47
The goal is hopefully to have this in place. 00:51:58
By probably early in the calendar year of 2025, it's hard to say that that's just around the corner, but it is. 00:52:04
Another area that the council has identified as a major work area is actually they want. 00:52:16
The somehow the city needs to to come up with an affordable housing project. We haven't made much project progress on that thus 00:52:25
far this year, but the council insisted on keeping that as as a part of one of our. 00:52:34
For major goal areas. 00:52:44
At the conclusion of. 00:52:48
That discussion. 00:52:51
The Council identified some areas where they would like to see some augmentation in the budget. 00:52:53
And and some of these are are. 00:53:03
Umm, really pretty interesting, The arborist they'd like to see a full time arborist to. 00:53:07
Augment the Urban Forestry Plan. 00:53:14
They'd like to see the addition of an advanced life support capability with the fire department. 00:53:19
Interestingly enough, we're one of the few. 00:53:27
Agencies in the. 00:53:31
Area that doesn't provide ALS, you know we subcontract or we contract with it with Monterey and Monterey provides fire service not 00:53:33
only for us but surrounding communities as well. So this will improve our ability to. 00:53:43
Deliver services. So we're. 00:53:54
Looking at that. 00:53:58
We, the Council, wanted us to review the retention of a grant writer on staff that might provide us. 00:54:01
With a little bit more, umm. 00:54:10
Capability. 00:54:14
They want us to augment our tree planning program, want to see us make more progress. 00:54:17
Progress on that. You've heard a lot of discussion, I. 00:54:23
About parklets, they're interested in trying to. 00:54:28
Uh, well, they will bring that to fruition there the the parklet. 00:54:34
Conceptual design for what you see on the corner of Fountain and and Lighthouse has already been at least conceptually approved by 00:54:40
the Council, and they're going through. 00:54:47
The remaining process. 00:54:55
They'd like to see some additional options for dealing with our retirement liability. That's an operational problem that almost 00:54:57
every city within the state possesses. 00:55:05
And. 00:55:13
So those are some of the areas that the Council provided direction with. 00:55:15
It's interesting to say, well, you know, here were the architectural review Board. How do we play a part in all of that? Well, 00:55:20
certainly it's good to understand what those priorities are. The council certainly appreciates the work that that you do, not only 00:55:28
in reviewing individual projects. 00:55:35
But also you know, as a group that can provide. 00:55:44
Recommendations yourselves for improvements? 00:55:51
Within the the system directly to the council and actually to a large extent that's what. 00:55:56
The council also. 00:56:06
Why they have so many boards and commissions? I mean, there's. 00:56:08
Ten of them are just about, and so it's also not only to involve the citizen community, but also to provide for a means of making 00:56:13
recommendations. 00:56:20
Directly to the Council. 00:56:28
I think it's important to remember that everybody that lives or works. 00:56:30
In this city is a shareholder. 00:56:36
And the council is the board of directors, so to be, so to speak, and staff's job. 00:56:39
Which sometimes can be a little doubt daunting is is to facilitate the movement board of all of those parts which. 00:56:50
Can be very challenging. 00:57:02
Anyway, I'm certainly available to answer any questions that you may have regarding the budget process or the setting of the major 00:57:04
goals. 00:57:10
I will tell. 00:57:18
That as my title indicates, I'm the interim city manager and I would expect that the council should be making completing their 00:57:20
choice on a replacement for me probably. 00:57:27
In the coming Council meeting or two? 00:57:35
And. 00:57:39
It certainly for me has been a pleasure to serve in this capacity for the past six months. 00:57:41
And I've really enjoyed my time here. So with that I I can answer any questions you might have. 00:57:48
Thank you for your presentation. This is very ambitious. There's a lot lot of. 00:57:56
Programs on here and and the goals really appreciate and you know so many of these programs are evident as I came here to this 00:58:04
meeting my street was being sweep its first Tuesday of the month. Walked by the youth center heard the kids playing. But some of 00:58:10
the other ones like the climate action plan and all that just there's just a lot of work behind all of these goals. So really 00:58:16
appreciate it. 00:58:22
You informing us? Oh, you're welcome. Any questions on? 00:58:30
Well, thank you very much. And I'm sorry, I apologize for being a little late. I thought you'd take a little longer with the 00:58:36
agenda you had and getting through it today, so. 00:58:42
Thank you. 00:58:50
All right. And with that, we will. 00:58:52
Adjourn this meeting at. 00:58:55
358 and see you again at our next meeting, May 14th. 00:58:58
Thank you. 00:59:02
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All right. Good afternoon. I'll go ahead and call the meeting to order. It's 3:00 PM and this is the Architectural Review Board 00:00:19
meeting. And before we have a roll call, I'd like to announce and welcome our newest member, David Huff. Welcome. 00:00:26
Member Huff, thank you very much. I look forward to serving. 00:00:34
Thank you. 00:00:37
Maybe I have a roll call. 00:00:42
Chair Bornstein. 00:00:47
Here, Secretary Brooks. 00:00:49
Here member something here and member huff. 00:00:52
So we have 4 present and one absent. Miss Sarah Boyle. 00:00:56
All right. Are there any board or staff announcements? 00:01:05
Or excuse me, first we will have approval of the agenda. 00:01:10
Can I get a motion to? 00:01:14
Motion to Approve. 00:01:16
Yes, I would like to actually. Staff would like to pull an item from the agenda if that's not too much trouble. 00:01:18
We're pulling item. 00:01:26
I think it's 8C and that's the architectural permit 230346 at 206 Logos Ave. Lobos Ave. it. 00:01:29
Staff is determined that there is an additional permit that is required and so we will pull it and it will be back on a future 00:01:40
agenda. 00:01:44
OK. Thank you for. 00:01:48
Can I get a motion to approve the agenda as amended? 00:01:50
So moved. 00:01:55
Seconded. 00:01:56
All right, all in favor. 00:01:58
All right, motion carries. 00:02:00
All right. Now, any staff or board announcements? 00:02:04
If there's no board announcements. 00:02:10
I would like to let the ARB and the public know that this will be my last meeting. 00:02:14
I have decided to. 00:02:20
Go on to new adventures, so. 00:02:23
Getting a little teary eyed here, but yeah. 00:02:26
Oh, well, congratulations and you will be very missed. Laurel, thank you. Thank you for your service to the city and it's been a 00:02:30
pleasure knowing you and working with you. 00:02:34
Yeah, hopefully I'll still know you, but yeah. 00:02:39
I don't think there's any other board announcements. Do we have our council liaison online? 00:02:45
Yes, and we do have Councilmember Coletti is here. 00:02:56
Instead of Miss Debbie Beck. 00:03:01
Yeah, hello, Chair. And as Laurel mentioned, I'm substituting for Council member Beck this afternoon. Just a couple of things to 00:03:08
let you know about. 00:03:14
As regards some actions that the City Council took at their last meeting. 00:03:20
The council adopted an ordinance to codify the city council's inquiry authority. 00:03:25
As provided under the City Charter. 00:03:31
We also took action to proceed with. 00:03:34
Locating the Chinese pavilion in El Murray **** Park. 00:03:39
The City Council also directed that a letter be sent to the Coastal Commission. 00:03:44
And there will be a hearing this coming Thursday. 00:03:50
The 11th regarding the proposed hotel at the ATC. 00:03:54
Site American Tin Cannery. 00:03:59
And finally we're we've got some really exciting news we, the council has been working on. 00:04:02
Hiring a new city manager and there will be some exciting news forthcoming, probably at the end of the week. 00:04:10
Thank you and have a good meeting. 00:04:16
Thank you. 00:04:20
Is there any general public comment, either online or in the room, on items not related or not on the agenda? 00:04:22
Don't see anybody in chambers, anybody online. 00:04:32
Right. 00:04:38
No hands raised. OK, we will move on then to the consent agenda. 00:04:41
And enter our reports requiring action. We have the draft minutes from our last meeting. 00:04:51
Can I get a motion to approve those? 00:04:56
So moved. 00:05:00
All right. In a second, all in favor? 00:05:02
All right, all right. Motion carries. And that will bring us to our regular agenda. 00:05:07
Public hearing. 00:05:15
8A We'll begin with architectural permit and tree permit. 00:05:17
At our #23-0226 at 519 Forest Ave. may we have the staff report, please? Yes. Good afternoon, Chair ARB members and members of the 00:05:21
public. I'm Laurel O'halloran, the project planner for this proposed addition. 00:05:29
Located at 519 Forest Ave. in Pacific Grove. 00:05:38
This approximately 3840 square foot site is located at the corner of Forest Ave. and Unit Brew Ave. This property is not located 00:05:42
in the coastal zone or an archaeological sensitive area, but it is located in the cities area of special biological significance. 00:05:51
On February 28th, 2024, the Historic Resources Committee removed the Subject property from the Historic Resources Inventory. 00:06:00
Finding that the property did not have historical significance, the project proposes a new 611 square foot second floor. 00:06:08
With a second flow balcony. 00:06:16
Which looks out towards Forest Ave. The project also proposes a new 64 square foot entry addition into the house at the West 00:06:19
elevation. 00:06:23
In addition, the project proposes to remove 1 oak tree up the N wall of the existing house. 00:06:28
According to the arborist report prepared by Thomas Wildlife Management Planning locations are limited on the small parcel and the 00:06:36
report recommends. 00:06:40
Replanting 1 oak tree in the small grassy area between the driveway and the entrance to the building. As designed, the project 00:06:45
would be compatible with the neighborhood which is comprised of small to medium sized one and two-story residents. 00:06:51
And the project appears to be compliant with Architectural and Design Consideration Guidelines 1. 00:06:58
26727 and 38. 00:07:05
On March 28, 2024, city staff verified that the story polls. 00:07:09
Had been installed, the notes of public hearing was posted on site and the postcards were mailed to properties. 00:07:13
For our code. 00:07:19
Staff recommends the Architectural Review Board Approve Architectural Department Entry Permit with Development 23-0226. 00:07:21
Subject to the findings, conditions of approval, and sequel guidelines. 00:07:29
Exemption class one. 00:07:34
This concludes my staff report and I'm available for questions as is the project designer. Thank you. 00:07:36
Thank you. Would the applicant care to make a presentation? 00:07:43
You'll have 10 minutes. 00:07:48
If you could just unmute yourself there, but the button, I press the button at the base of the microphone there. 00:08:02
There we go. OK. I'm Steven Krebs. I'm the designer on the project. 00:08:09
I'm quite familiar with the house. I'm third generation from here. My grandparents house is on Gibson St. which is right a short 00:08:15
distance from here. 00:08:18
And where my daughter lives now and my mother? 00:08:23
Who's in their 90s at Forest Hill Manor, so I know they are quite well. I was kind of more of a walking street when I was growing 00:08:26
up. 00:08:30
And I've seen the different uses of the house. When I first started working on the House, it was it. 00:08:34
An historic house. 00:08:41
That was, I was told, so when I do historic projects. 00:08:42
I always with an addition is to it, so if the addition is removed, the house can go back to where it was. So the proposed second 00:08:46
floor. 00:08:51
Is recessed within the footprint of the existing house. 00:08:56
So it in. 00:09:00
I try to keep the 2nd floor additions. 00:09:02
To be 50% or less. 00:09:06
Then the square footage on the ground floor and with the 611 square feet is 42%. 00:09:08
And the total buildings with the garage in the studio is 35%, so it's way below that and it's the lot is zoned R4. 00:09:16
So there's a maximum of 30 feet. 00:09:26
You can go up high in the proposed house is 21 and for the roof I did. 00:09:29
Hip on the 2nd floor to reduce the mass of the 2nd floor and try to make it more insignificant. 00:09:35
It set back like 20 feet from the front set back and 24 feet from the rear set back. 00:09:45
10 feet and 1 1/2 inches from the South and. 00:09:52
12 feet. 00:09:56
North where the set back is 6 feet, so it's. 00:09:57
All the new construction will be built within their existing cities. 00:10:00
Set back standards. 00:10:04
That's about all I have. 00:10:10
I can take questions if you have about the design. 00:10:13
Thank you. Any questions for the applicant. 00:10:16
I just have one clarifying question for the ARBYS report. They did make a recommendation for the tree replacement and identified a 00:10:20
coastal oak. And I did notice on your plans you had trees TBD. Have you put that to what types of trees? 00:10:27
I would like to see something that's proportional to the 12 foot set back on the front. Most houses have a 15 foot set back in BG 00:10:35
and this 12 foot is really close so I'm thinking more red than a coastal oak. Is that goes something that? 00:10:41
Grows well here. That maybe maxes out at 12 feet, 15 feet. Like a strawberry tree or guava. Pineapple tree. Maybe a fruitless 00:10:47
olive tree. OK, you know something that will. 00:10:53
Break up the mass of the house, but it's not gonna. 00:10:58
You know that hopefully they're taken out. Had to be a volunteer because the house is older than the oak tree. It started growing 00:11:01
right next to it. They didn't take it away. No one would plant a. 00:11:06
A tree that's going to go 40 feet, one foot from your retaining wall foundation. You know so but so I that's my vision of it is to 00:11:12
do 2 smaller trees, but I'm willing to work with the city of Arbors and do whatever they recommend. 00:11:20
Thank you. 00:11:29
We'll open it up for public comment. Is there anybody online or in the room that would like to comment on this item? 00:11:34
I see no hands raised, no one in chambers. We will close public comment then and bring it back to the board for discussion. 00:11:46
Would like to begin. 00:11:59
Happy to start. 00:12:01
I don't have much for this product that. 00:12:03
I'm in support of it I. 00:12:06
I agree with. 00:12:09
Everything the apple just said. The only question that I had was also raised by our chair and that was concerning. The tree seems 00:12:11
to make sense to to remove the current oak. 00:12:17
I did notice there's just not a lot of space out in that front. 00:12:23
Section but. 00:12:29
Agree that as long as we're working with the arborist to select an appropriate tree there, that seems to make sense though. 00:12:31
That's the only thing that kind of flagged for me. 00:12:39
Otherwise I'm in support. Thank you. 00:12:41
I drove by as well as well as looked at the plans I support this project. I think the designer did an excellent job of of 00:12:47
restricting the massing of this project and built something within the within the envelope that is there that is workable or 00:12:54
designed rather to be built. So I'm in support of it and again that was the only question I had was the the TBD tree my only. 00:13:02
I guess comment would be is that I think there is a drive in this community and we see it in the local coastal plan to return the 00:13:10
community's vegetative vegetation to native plants. 00:13:16
And so I understand why coastal oak may not be a preference for the reasons you stated, but I would hope that it would be 00:13:23
something native because it's really essential to the entire biosphere, especially with regard to attracting native bird life, 00:13:28
date of insect life, etcetera, that makes the whole thing work. So that's my only comment. 00:13:33
I'm also an approval and I just want to compliment you on having the second story be set back. It's so nice to not see a 00:13:42
monstrosity but still give you some additional square footage. Everything else has been addressed. So thank you and good project. 00:13:49
And I agree with my members here and I would actually say I think this the location of this home can actually. 00:13:59
Support density and the height and I like the balcony facing the street and kind of provides those eyes on the street forest, it's 00:14:07
this main arterial. So I really, I really like that aspect of it actually and I would agree that I. 00:14:14
That the should. 00:14:22
For your recommendation, follow condensity arborist guidelines and and be appropriate for the scale of that size yard, which is 00:14:24
quite small but a very modest addition that should hopefully improve the livability of this home and. 00:14:32
Seeing that role in support, can I get a motion? 00:14:40
I can make a motion, so motion to accept. Do we need all the numbers? 00:14:46
To go in a motion to accept the home as proposed. 00:14:51
Is that good? 00:14:54
2nd. 00:14:56
All in favor. 00:15:00
All right. 00:15:03
All right, motion carries. 00:15:06
Thank you. Moving on. 00:15:09
All right. We'll move on to our second item on the agenda, Item 8B, architectural permit MP23-0043, one 126 Austin Ave. 00:15:17
Maybe we have a staff report. 00:15:29
Thank you Chair Bornstein and Architect Review Board members. I'll be doing this in little Garrett. He was. He's actually. 00:15:34
On city business, doing a job fair, it's UC Santa Cruz. So he's going to we'll be bringing some people down for us. 00:15:43
If you just give me a moment, I will have our presentation. 00:15:52
And presenting architectural. 00:16:18
Permits AP 230043 and 1126 Boston. 00:16:20
And it involves A remodel with additions and existing two-story single family residence. 00:16:27
The notice of public hearing was posted on March 29th. Mailers went out on also on March 29th and that went to the abutting 00:16:33
Exterior boundaries of the subject lot, sort poles and netting were installed on March 28th. 00:16:41
The project's site. 00:16:51
Is an interior lot located at the terminal end of Austin Ave. and an area consisting of medium to large sized one and two-story 00:16:53
residences in Del Monte Park residential neighborhood and is zoned R1. 00:17:00
The 5451 or 54 square foot parcel is currently developed with a 1842 square foot two-story single family residence. 00:17:07
The site provides driveway access to the neighboring properties at 1124 Austin Ave. and 1128 Austin Ave. law. Researching city 00:17:21
records, staff found several documents referring to shared driveway access for the three properties. Unfortunately, no access 00:17:28
easement was recorded that time because the lots were under one ownership. 00:17:35
The city found that that is a Nexus Analyst city's responsibility to preserve this access as it was originally intended by 00:17:43
requiring an access easement that would grant the neighboring properties legal access across 1126 Austin Ave. The recognition of 00:17:50
the access easement is listed as a condition of approval for architectural people for the architectural permit. 00:17:57
The proposed development would include demolition of an attached carport, construction of a new 454 square foot attached two car 00:18:12
garage, a 219 square foot addition at the entry level second floor, a 362 square foot addition at the lower level first floor and 00:18:19
the addition of a 252 square foot second floor deck. 00:18:26
Resulting in a 2443 square foot two-story, single family residence. 00:18:34
These elevations show the existing and proposed east and West view from Austin Ave. 00:18:49
And these show the existing proposed Southfield. The existing structure is non conforming in regard to height. However, all 00:18:58
proposed work will be in compliance with the zoning regulation and no nonconformities will be created or expanded. 00:19:05
These elevations show the existing and proposed Northview. 00:19:14
And staff recommends that the Architectural View Board approve architectural permits subject to the Findings, Conditions of 00:19:18
Approval, and Class 1 Categorical Exemption or SEQUEL guidelines. 00:19:24
Section 15301. For existing facilities. 00:19:30
That's the end of my presentation and I'll do my best to answer your questions for happening. 00:19:35
Thank you. Would the applicant like to make a presentation? 00:19:40
Great welcome and you will have 10 minutes. 00:19:45
All right. 00:19:52
My name is Angie Ferris. I'm the designer here on the project. 00:19:55
I designed this edition and remodel for the owners. This will be a aging in place type of remodel so all that has been taken into 00:19:59
account. 00:20:04
We pretty much have enclosed areas of what's already been kind of existing on the site within a little little bit of encroachment 00:20:10
into the sides, a little bit to do the additions to create more of an entryway. 00:20:16
Right now, is the house, it's the corporate, is the is the front of the house. So to create an entry is a nice thing to add. 00:20:23
We're also doing a little bit to make the carport now two car garage a little bit wider so we can actually get two cars in there 00:20:32
and bring in a nice size vehicle from coming down in the slope driveway I. 00:20:37
We are aware of what's going on with the variance. 00:20:44
For the access and easements going on for the adjacent properties, my client does agree to the conditions of approval. 00:20:48
Some easement will be put in place there you know to make sure that the access is going to be available for them as it was. 00:20:55
And. 00:21:04
Really the. 00:21:07
The remodel inside just kind of make the place a little bit more open, more modernized, suit the needs of the new owners just a 00:21:09
little bit better and also for the aging in place and keeping their family together. So two bedrooms downstairs are going to be 00:21:16
added, a master suite upstairs and also moving the laundry upstairs to make it easier for my client to get to. 00:21:23
All the, you know, all the new finishes on the outside, they're going to match everything that's there except for the pink color. 00:21:34
We are going to be putting a new roof on there, but it's still going to be asphalt comp shingle. The deck itself will be, you 00:21:40
know, a tracks type of material. So it'll be long lasting and that gives them some opportunity to have some outdoor space upstairs 00:21:45
because that site isn't really conducive to outdoor. 00:21:51
Living at the moment, it's pretty sloped, so that'll give them a little bit more space upstairs. 00:21:57
Other than that. 00:22:03
That's pretty much all I have for that. I'm available for questions if you guys have them. 00:22:09
Feel like you guys would. 00:22:14
So thank you. 00:22:17
Any questions? 00:22:19
I do let me know when you think it's appropriate to ask. We can wait until after public comment, but my question is mainly just 00:22:22
with respect to the. 00:22:26
Car garage and I heard you say that it was going to be expanded a little bit. So I just wanted to get a little more clarity on. 00:22:31
How much it was expanding towards I believe 11. 00:22:41
To board the house to the. 00:22:46
The right. 00:22:50
And yeah, so I believe that was kind of raised as a concern through the public in terms of. 00:22:53
Closing off that driveway that I. 00:23:00
Notice when I stopped by the House. So just trying to get better clarity there. Sure. So there's an existing poll like Post poll 00:23:03
that's there right now and that's pretty much the extent of where the addition is going to go. 00:23:09
The roof overhang. 00:23:17
Is going to be a little bit more past that, but the footprint itself won't go past the post. Got it? 00:23:19
Thank you. 00:23:27
There are no further questions. Thank you. Well, brought you back of something more comes up, but for now we will turn it over to 00:23:28
the public if there's any public comment on this item. 00:23:34
Thank you. 00:23:40
Do you know hands raised? OK, we will close public comment then and bring it back to the board for discussion. 00:23:53
I can start if you wish. Nice plan. I drove up to it and then I have to admit I took on the paperwork differently than I normally 00:24:02
do and I went right to the end because I wanted to see. 00:24:07
What you're going to make it look like just seeing the orange up there? 00:24:13
And it's a big improvement. Love the garage, I'm happy with the materials and. 00:24:17
What we here for the architectural review. Everything passed and looks really nice. So well done. 00:24:23
I completely agree. I went up there as well and looked at it. This will be a substantial improvement to the aesthetic for the 00:24:33
neighborhood as well as the functionality of the house. Hard lot to build on, so yeah. 00:24:38
Good for the neighborhood. Thanks. 00:24:44
I absolutely agree with all of that would echo would echo it all and I think the the front elevation now substantial improvement 00:24:48
looks beautiful. My only concern again was what we was already addressed and so it seems like. 00:24:55
There's no issue there. Love the. 00:25:03
Love the view of the Pacific and the restless sea and it was just stood there for quite some time to staring at it so very 00:25:06
beautiful and. 00:25:10
Totally in support of the project. 00:25:15
Yes, I have to agree. When I kind of turned the corner and walked down, I just wow, you know, that was just so nice to see that. 00:25:18
That's what I love about being on this board and kind of exploring different parts of the city. What a great view. Really nice. 00:25:25
And I agree with my colleagues here, it's just nice, modest. 00:25:31
Addition that's really going to improve the flow and livability there and thanks to staff, I think they did a lot of the heavy 00:25:38
lifting on the front end getting the easement sorted out. 00:25:44
The complexities with that. 00:25:51
And just want to acknowledge your nice complete plan set. That's very thorough, really thorough scope of work. 00:25:53
Very clear and all the dimensions I was thorough but. 00:26:02
Easy to read and so I just want to thank you for that. 00:26:07
And and I did notice some the nonconformity with the hype. But you know, given that slope to, you're really kind of. 00:26:12
Limited to what you can do so thank you for kind of designing in the box that you that you have so. 00:26:20
Would anybody care to make a motion? 00:26:27
I'll move to approve the Architectural Permanent subject to the Recommended Findings, Conditions of Approval and Class 1 00:26:31
Categorical Exemption. 00:26:35
And I'll second that. 00:26:40
All right, all in favor. 00:26:42
Aye, aye, all right. Motion passes unanimously. 00:26:45
OK. And since we have pulled item 8C that will bring us down to? 00:26:53
Item number. 00:27:02
11. 00:27:05
Or 9. 00:27:09
The interim City manager will be down shortly for that item. Great. 00:27:11
Not yet. 00:27:30
I should ask that to staff. 00:27:35
Just for the record, wanted to confirm that there was no continued and ongoing or new business items 9 and 10. 00:27:44
Right. There's. We do not have any. Yeah. 00:27:54
Welcome. 00:30:16
We are so, yes. 00:30:19
Go ahead when you're ready. Yes, yes. Yes. Yeah, indeed. I'm. I'm sorry that I was a little delayed. 00:30:22
I expected the items on your agenda to take a little bit longer than obviously it's done. 00:30:30
But first of all. 00:30:37
As you know, I'm Bob Peralta. I'm the interim city manager. 00:30:40
And I wanted to thank you for providing me the opportunity to talk about. 00:30:46
The city's goals. 00:30:54
Priority goals in the work plan. 00:30:58
This is essentially the same presentation that I gave the. 00:31:01
City Council on February 28th. That's when they did their special workshop. 00:31:07
By way of beginning I I will just say that. 00:31:14
Goal setting, as many of you probably know, is an essential part of the budget development process. 00:31:19
Ultimately, goals adopted by the City Council provide direction to the city's boards and commissions. 00:31:26
Staff and the general community as to what the Council's priority priorities are. 00:31:34
With that, that direction staff then develops a budget. 00:31:45
That will allocate the personnel and resources necessary to carry out the identified goals. 00:31:51
Goals should be a reflection of the Council's priority. 00:32:01
And should be a realistic, specific and and measurable and the goals. 00:32:06
Especially the goal priority goal areas. 00:32:15
Should be developed after entertaining a good deal of public input as as well. 00:32:18
Once the. 00:32:25
Goal program is adopted and subsequently the budget. These become really major planning tools for the entire organization. 00:32:28
And the interesting thing about them is they're what I term as living documents. 00:32:41
Oftentimes people will talk about budgets and work plans. 00:32:49
As being set in concrete, you know you've adopted a budget and and therefore obviously you have to make every attempt to to live 00:32:54
by it. But it's important to remember that it is also a living document and is subject to change. 00:33:03
And all sorts of things can happen during the course of a fiscal year. 00:33:13
Revenues can't come along quite as quickly as we expected. Sometimes there are unexpected expenditures. For instance, in early 00:33:18
February we had that major. 00:33:24
Major storm and actually the the city had to declare a state of emergency. Well during that period we incurred costs that were 00:33:31
outside of our budget areas. So you need to be flexible in in that regard but that's why the council shouldn't undertake a 00:33:41
periodic review and they do almost quarterly of their. 00:33:51
Budget progress as well as where they sit, where their goals and and priorities and what they're accomplishing. 00:34:01
So that will enable to make adjustments as they go through the process. 00:34:09
In January of 2023, the firm of running Public Management Group actually facilitated. 00:34:16
Council workshop focused on developing a list of the community goals and work plan, and that's essentially the. 00:34:24
Product that you see before you. It's interesting to note that the goals were actually to cover A2 year period. 00:34:34
FY23 and 24 and 24 and 25. 00:34:43
And what we did on February 28th with the council is just. 00:34:49
Went through a workshop and discussed with them, Provided them this essentially the same update. 00:34:55
And then asked for direction is how to proceed? Any changes they wanted to make? 00:35:04
For the the next fiscal year. 00:35:13
So essentially what I'm going to do is present a. 00:35:16
Each of four priority goal areas and the and the milestones that were set at the same time. 00:35:21
And back in June of 2023. And then I'm going to let you and talk with you about what kind of progress has been made. And I think 00:35:31
it's important that everybody within the organization have a same understanding about all all of these things because it kind of 00:35:40
sets a policy tone for the entire organization. 00:35:49
And at the end of the workshop, they actually gave us direction regarding some. 00:36:00
Budget areas that they would like to see included in the next year's budget, and I'll go over those briefly with you too. 00:36:09
So the first priority goal area was recreation and remains recreation services. 00:36:17
And as you can see, major emphasis was placed on expanding hours and services of the youth center. 00:36:26
This is an ongoing. 00:36:36
Ongoing priority area for the city and it really covers the two year period. 00:36:40
You'll notice under where it says milestones for 2023. 00:36:49
Was the submission of a comprehensive recreation plan. 00:36:54
To the City Council, refer expanded services, activities and programs. 00:36:59
And the recreation? 00:37:05
Division of the Public Works Department has been working on this, considered consistently for the last year and a half. 00:37:09
They've actually completed the the Comprehensive Recreation Plan. 00:37:18
They've also completed a lot of the work in terms of adding additional programming. 00:37:24
In the recreation area, the youth programs, if you remember, soccer came on last year as a new activity, the youth center. 00:37:31
As programs were expanded, there's a preschool over at the Community Center. 00:37:41
And there are. We also partnered with the. 00:37:52
The school district in terms of summer programming and we're kind of repeating that same cycle. 00:37:58
Kind of with the assistance of the recreation board. 00:38:05
UH, continuing to expand those programs. One of the areas that we'll be focusing on the summer's expansion of the pool program 00:38:11
down at Lovers Point. 00:38:17
Last year, it was largely. 00:38:24
Swimming instruction, but we're we're going to have the staffing this year available to allow that for open swim on on more of a 00:38:27
consistent basis. 00:38:33
And at this point, we're right in the middle of. 00:38:40
Rehiring new staff and we're fortunate we're actually bringing on the staff that we need to run run the programs for this coming 00:38:46
summer. 00:38:52
So that's that's all really good work and. 00:38:58
It's a lot of it has been completed. 00:39:04
One of the things that we've left to complete is actually to complete an evaluation of our fee structure for the use of city 00:39:08
facilities. This would include Chautauqua Hall and other facilities throughout the community that hasn't been finished yet. Staff 00:39:15
is working on it. 00:39:22
And we expect that by the end of this fiscal year, we should be able to implement a new fee schedule for the use of those 00:39:29
facilities. 00:39:35
So if we can go on to the next chart. 00:39:41
The second area was actually infrastructure. 00:39:45
Obviously that in any city is is a major concern and takes a good deal of money and. 00:39:51
And restore resources. 00:39:58
The goal in the infrastructure was to enhance the process, prioritization, scheduling and completion of CIP projects. 00:40:02
This year we have started out with selecting A consultant to actually do an assessment of our major facilities, which includes. 00:40:12
This building, the Police Department, fire department, the youth center and the city's corporation yards. 00:40:25
We've actually got to the point where we've made a little bit more progress than is indicated on the chart. We've actually 00:40:33
retained the consulting firm and we're going to begin this process. 00:40:39
Which should be completed sometime during the next fiscal year. 00:40:46
What this will do is will provide us an idea of what needs to be done with our major facilities so that we can begin. 00:40:51
Budgeting for them and actually setting the budgets that can have more emphasis on maintenance. 00:41:02
So that should be coming forward in the next year. We are restructuring our capital improvement program, trying to make it a 00:41:12
little bit more easy a user friendly. 00:41:17
And you know, there is a lot of detail in that document, a lot of things. The city. 00:41:23
Is working on including everything from the restoration of some of the storm damage along the coast from the previous year to 00:41:31
doing to completing an ongoing paving program and this year we're actually going to be undertaking some significant. 00:41:42
Improvements in the wastewater collection program. 00:41:54
And that is actually valued at several several $1,000,000 but this is A. 00:42:00
The implementation The end of the implementation of a year's worth of years, Literally worth of planning. 00:42:08
To bring those improvements about South, hopefully what you'll see with the presentation of this year's budget is a revised 00:42:17
capital improvement plan, should be a little bit easier for the consumer, you folks to understand. 00:42:25
And. 00:42:33
To one of the. 00:42:37
Couple of areas we still need to make progress on in this area is to develop and adopt A Safe Routes to School map and program and 00:42:38
this. The second thing that has a lot of concern on the part of the council is the Complete Streets policy to adopt A plan to 00:42:47
implement the design of a safe walking path sidewalks. 00:42:56
Bike lanes, including signage, that's that's a big task. 00:43:07
We are. We have had some initial meetings. 00:43:12
With. 00:43:16
AMC and we continue to work on it. There's been a lot of public interest in what's going to end up happening up the road here on 00:43:18
Sunset and and you know Congress and and in that particular area. And that in fact will be coming back to the council for a 00:43:28
further update probably at their May 1st council meeting. 00:43:37
The next goal area? 00:43:47
Is actually the protection or what we call environmental stewardship. 00:43:50
And. 00:43:59
The first. 00:44:00
Goal is to initiate and complete a climate action and adaption that adaptation plan. 00:44:03
We actually have a Council subcommittee that is working on this. 00:44:12
It is not and the subcommittee members themselves. 00:44:16
Would admit they need to make more progress on this. 00:44:22
And so I think you'll see more activity along that line as we come to the end of this. 00:44:26
Fiscal year. 00:44:37
That plan will eventually be presented for to the BNRC and then on to the City Council for review and adoption. 00:44:38
Another piece, major piece of work or another milestone is to initiate and complete a citywide. 00:44:49
Tree improve improvement and management plan so we all know we have a great urban forest here and it needs to be protected. 00:44:56
And part of that protection would actually come in. 00:45:07
In the form of making revisions to Title 12, focusing on replanning, compliance, and. 00:45:11
Actually the permitting process in the event trees need to be removed or. 00:45:21
Trimmed and. 00:45:28
Both in the public and private area. 00:45:29
The public works working along with the BNRC completed. 00:45:33
The initial. 00:45:41
Round of revisions Or at least reviewed the initial round of revisions in their January meeting. 00:45:42
They have since. 00:45:51
Commented. The BNRC have since commented on those. 00:45:55
Revisions. I believe they're out now for further public review. 00:45:58
And they will be back for a additional action by the BNRC at their next meeting, which I believe will come later this month. 00:46:04
Obviously planting and continuing to plant replacement trees on public and private property is extremely important. Some of you 00:46:16
may have known or participated in the Arbor Day planning that that took place at George Washington Park. 00:46:25
Actually last Saturday we had a good turn out, good representation across the board and I understand some 50 trees were were 00:46:36
planted. 00:46:42
Also bringing on additional public works staff that will assist with the with the care of those new trees. 00:46:48
Another element is to protect the wildlife and habitat. 00:46:58
The city has spent a good deal of. 00:47:04
Energy and effort in this regard. 00:47:08
One of the goals was to hire more community safety officers and train them in wildlife protection. We're now we've got three out 00:47:12
of the four authorized Csos. 00:47:19
Hired they've been. 00:47:27
They've actually received training in wildlife protection and you may see them actually down along the coast as they take on 00:47:30
their. 00:47:35
Take on their responsibilities. 00:47:43
And communicating with a largely visitors and. 00:47:47
Citizens alike, how we must take good care of the wildlife and a lot of what they're doing is education rather than citing people. 00:47:52
Public Works has been very good about getting the fencing up on a timely basis and signage for the puppying area. 00:48:06
Uh, down near Hawkins Station. 00:48:15
So that's helped too. We've also hired a consultant on another Ave. of work to complete a biological assessment of George 00:48:18
Washington Park. 00:48:25
This has been initiated. 00:48:33
And I expect it'll take the full year actually to complete that assessment because the consultant wants to see what happens 00:48:37
throughout all Four Seasons. 00:48:43
So that's underway. I do know that the fire department's Community Wildlife Protection Plan has been a draft of that has been 00:48:50
completed. 00:48:54
And is going to probably come back to the Council for final review within the next month. 00:48:59
And then ultimately a part of what's happening. 00:49:08
At. 00:49:14
George Washington Park is is to implement policies in line with the city councils previously provided direction. 00:49:16
And then if we can move on to the last but not least area, it's really affordable housing. 00:49:26
And that has received a lot of attention during the last year, as it should. 00:49:33
We're continuing to try and. 00:49:41
Make progress with the grandfathering of existing non conforming adus. 00:49:47
There's been some surveys done in the past and we're trying to make. 00:49:55
Good use of them. Perhaps the the the most significant part of what's been undertaken is to prepare and draft the. 00:49:59
Six cycle housing element. 00:50:12
And update and the housing element is a as, as some of you may know, is a required element of the of the City's general plans 00:50:15
required by state law. 00:50:21
And we're required to reset that plan every eight years, and the state will actually set for us through the local's. 00:50:28
Local multi government authority, the what they call the arena plan, that's our regional housing. 00:50:44
Goals that we have to try and accomplish within that eight-year period. 00:50:53
And as some of you may know, our goals are are big and we're supposed to find a way. Not all of them have to be affordable, but 00:50:57
supposed to find identify the tools. 00:51:04
And potential locations? 00:51:12
To produce 1200 homes of housing, which is really. 00:51:14
An incredible number. 00:51:19
The city did complete the draft of its housing element in November. It went to the state Department of Housing and Community 00:51:23
Development for comments. It's been returned back here. 00:51:29
Is undergoing some further revision. 00:51:37
And you'll see it coming back to the Council, the Planning Commission and Council. 00:51:41
Beginning in June of this year, with further review of the available sites to actually produce that housing. 00:51:47
The goal is hopefully to have this in place. 00:51:58
By probably early in the calendar year of 2025, it's hard to say that that's just around the corner, but it is. 00:52:04
Another area that the council has identified as a major work area is actually they want. 00:52:16
The somehow the city needs to to come up with an affordable housing project. We haven't made much project progress on that thus 00:52:25
far this year, but the council insisted on keeping that as as a part of one of our. 00:52:34
For major goal areas. 00:52:44
At the conclusion of. 00:52:48
That discussion. 00:52:51
The Council identified some areas where they would like to see some augmentation in the budget. 00:52:53
And and some of these are are. 00:53:03
Umm, really pretty interesting, The arborist they'd like to see a full time arborist to. 00:53:07
Augment the Urban Forestry Plan. 00:53:14
They'd like to see the addition of an advanced life support capability with the fire department. 00:53:19
Interestingly enough, we're one of the few. 00:53:27
Agencies in the. 00:53:31
Area that doesn't provide ALS, you know we subcontract or we contract with it with Monterey and Monterey provides fire service not 00:53:33
only for us but surrounding communities as well. So this will improve our ability to. 00:53:43
Deliver services. So we're. 00:53:54
Looking at that. 00:53:58
We, the Council, wanted us to review the retention of a grant writer on staff that might provide us. 00:54:01
With a little bit more, umm. 00:54:10
Capability. 00:54:14
They want us to augment our tree planning program, want to see us make more progress. 00:54:17
Progress on that. You've heard a lot of discussion, I. 00:54:23
About parklets, they're interested in trying to. 00:54:28
Uh, well, they will bring that to fruition there the the parklet. 00:54:34
Conceptual design for what you see on the corner of Fountain and and Lighthouse has already been at least conceptually approved by 00:54:40
the Council, and they're going through. 00:54:47
The remaining process. 00:54:55
They'd like to see some additional options for dealing with our retirement liability. That's an operational problem that almost 00:54:57
every city within the state possesses. 00:55:05
And. 00:55:13
So those are some of the areas that the Council provided direction with. 00:55:15
It's interesting to say, well, you know, here were the architectural review Board. How do we play a part in all of that? Well, 00:55:20
certainly it's good to understand what those priorities are. The council certainly appreciates the work that that you do, not only 00:55:28
in reviewing individual projects. 00:55:35
But also you know, as a group that can provide. 00:55:44
Recommendations yourselves for improvements? 00:55:51
Within the the system directly to the council and actually to a large extent that's what. 00:55:56
The council also. 00:56:06
Why they have so many boards and commissions? I mean, there's. 00:56:08
Ten of them are just about, and so it's also not only to involve the citizen community, but also to provide for a means of making 00:56:13
recommendations. 00:56:20
Directly to the Council. 00:56:28
I think it's important to remember that everybody that lives or works. 00:56:30
In this city is a shareholder. 00:56:36
And the council is the board of directors, so to be, so to speak, and staff's job. 00:56:39
Which sometimes can be a little doubt daunting is is to facilitate the movement board of all of those parts which. 00:56:50
Can be very challenging. 00:57:02
Anyway, I'm certainly available to answer any questions that you may have regarding the budget process or the setting of the major 00:57:04
goals. 00:57:10
I will tell. 00:57:18
That as my title indicates, I'm the interim city manager and I would expect that the council should be making completing their 00:57:20
choice on a replacement for me probably. 00:57:27
In the coming Council meeting or two? 00:57:35
And. 00:57:39
It certainly for me has been a pleasure to serve in this capacity for the past six months. 00:57:41
And I've really enjoyed my time here. So with that I I can answer any questions you might have. 00:57:48
Thank you for your presentation. This is very ambitious. There's a lot lot of. 00:57:56
Programs on here and and the goals really appreciate and you know so many of these programs are evident as I came here to this 00:58:04
meeting my street was being sweep its first Tuesday of the month. Walked by the youth center heard the kids playing. But some of 00:58:10
the other ones like the climate action plan and all that just there's just a lot of work behind all of these goals. So really 00:58:16
appreciate it. 00:58:22
You informing us? Oh, you're welcome. Any questions on? 00:58:30
Well, thank you very much. And I'm sorry, I apologize for being a little late. I thought you'd take a little longer with the 00:58:36
agenda you had and getting through it today, so. 00:58:42
Thank you. 00:58:50
All right. And with that, we will. 00:58:52
Adjourn this meeting at. 00:58:55
358 and see you again at our next meeting, May 14th. 00:58:58
Thank you. 00:59:02
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