No Bookmarks Exist.
After 5:00 PM. 00:00:00
Tuesday, February 13th. This is the museum. 00:00:02
Meetings call. 00:00:05
Roll call. 00:00:09
Am I right? 00:00:11
David Messman, this is Calvin, Tom and. 00:00:16
Deanna Allen Gray is absent at the moment. 00:00:20
We have a physical quorum, so the meeting begins. 00:00:24
We'll move to approval of the. 00:00:28
Do I hear any discussion from anybody? 00:00:33
Want a motion? 00:00:42
I'm just, I see people are. 00:00:44
OK, Motion to approve. Please move to approve the. 00:00:49
All those in favor say. 00:00:57
Aye. 00:01:00
It's about 50. 00:01:03
You know, and Gray has joined a meeting. We have all members present. 00:01:06
The agenda has been Appro. 00:01:10
Here Commission staff announcements. 00:01:12
Anybody from the board? 00:01:16
So do the public first. 00:01:19
No. Does anybody have anything they would like to discuss for for their 3 minutes? 00:01:21
No. 00:01:32
Council liaison announcements, Joe. 00:01:34
Thank you. 00:01:43
Well, our last council meeting was in the first Wednesday of February. 00:01:46
And there was only a few items that was discussed that are highlighted. 00:01:51
Two appeals were on. 00:01:58
Properties one was 270 Central one was 110 9th St. They are they were approved the staff approval. They denied the appeal. 00:02:02
Plus, there was many commissioners and boards that were appointed by the mayor. 00:02:14
And last week was supposed to be our next council meeting, but maybe you heard it was cancelled because of power language, which 00:02:19
I'm sure you're not experienced with. And so. 00:02:26
They cancel it. They may have moved it to Valentine Day, the 14th, and there's a long agenda and it's online. 00:02:35
And then we're going to have another council meeting. 00:02:45
The following Wednesday, which is our regular meeting. 00:02:49
There's any questions I'd be happy to answer. 00:02:53
You were at the December 20th. 00:02:58
When they presented. 00:03:03
City Council when they presented the. 00:03:04
Chinese Pavilion project. 00:03:07
Yes, you know. 00:03:09
Feelings of the City Council are towards that. 00:03:12
It was. 00:03:15
Generally, UH, favorable for it, but there was a couple that discussed that Chautauqua Hall was. 00:03:17
Historic and but. 00:03:26
The Monterey Bay Chinese. 00:03:30
Association give a fantastic presentation. 00:03:32
And generally, they're supportive of it, but they want to find out a little bit more about Chautauqua Hall. 00:03:36
But there were several people that spoke. They were. 00:03:44
I know personally I'm I'm for it. Wherever it has to be, I think we have to support them. 00:03:49
That's my that's only one of seven council people, so, but generally there was support. I know the mayor supportive of it. 00:03:56
I highlight that for the foundation. 00:04:07
And that some of the City Council members were bantering around. 00:04:10
Putting it in the backyard of the museum. Mm-hmm. But since then. 00:04:14
I've I've heard that. 00:04:19
A better side has probably been located. 00:04:22
I'm sorry, which better side has been located? OK, yeah. 00:04:24
I wasn't. Personally, I'm not. As a council person, I'd. 00:04:30
Not for the music, putting it in the museum parking lot or whatever. The behind the museum, they have their own issues, their own 00:04:35
thing. So it's not always open either. So I mean that back area, so. 00:04:41
Is there anything else, Chair John? 00:04:48
Thank you. OK. Thank. 00:04:50
General public comment We did not. I have not received. 00:04:55
Nor has the board received. 00:04:59
Written public comment. 00:05:01
As of yesterday. 00:05:05
And does anybody from on zoom would like to speak? 00:05:07
I don't see anyone with their hands. 00:05:14
No one needs. OK, let's. 00:05:18
To the approval of the. 00:05:20
Everybody had a chance to take a look at it. 00:05:23
They were written by Dana and I did a light edit of it. 00:05:28
I had one question, Lisa, we might need your help on this. I it in our minutes we say that the museum has approximately 500 00:05:39
members, but I think in your presentation it said over 2000 members. 00:05:45
Oh, OK. 00:05:57
I'll see what I was looking. 00:06:00
The development engagement slide. It says 2145 memberships. 00:06:11
What page? It's the sudden head of development and engage. 00:06:21
Because on mine I have total number of members is 300 and. 00:06:27
That's what I have. 00:06:32
Some pressure. 00:06:37
That's money. That's dollars. I'm sorry. When I printed it to cut off the margin of the slide and I lost the dollar sign. 00:06:38
To fit. 00:06:48
Your business number, No that. 00:06:52
My note here is approximately 500 members, including business members. 00:06:56
I don't know if you have 170. No, we have 8 business members. 00:07:01
OK, so. 00:07:07
Yeah, So sometimes it's it's sometimes adopt A bird is counted with membership. 00:07:09
Because it it, but it's not a membership, so sometimes you'll see membership numbers that include that. 00:07:16
And that some that don't. So this one 313. 00:07:21
Is the members that are and 100 and. 00:07:25
138 are the adopted bird subscriptions. 00:07:30
Yeah, one could be a subset of the other. 00:07:40
They could be, but in this presentation they're separate. 00:07:43
So, OK, so. 00:07:46
I note that there were the 500 members we should have. 00:07:49
313 or so. 00:07:53
Since this is. 00:07:55
Is the information we just presented was? 00:07:58
This quarter. 00:08:02
And we had last time we did the presentation was 311. 00:08:05
So somewhere between 3:00 and 7:00, 3/13 is. 00:08:09
So I'll just pick 312. 00:08:13
I will I. 00:08:17
Since I think I have lost control. 00:08:20
The edits I'll make a change at 3:12. 00:08:27
Anything else? 00:08:31
Thank you. 00:08:34
Do I hear a motion to? 00:08:37
Here a second point of order if you guys can turn on your mics when you're making motions and seconding. Just so we have it for 00:08:41
the record. 00:08:44
Just asking that when you motion and 2nd if you can please turn on your mic so we have a clear record of of who made the motion. 00:08:51
Does that sound better? 00:09:00
2nd please. 00:09:01
2nd. 00:09:03
All those in favor say. 00:09:04
Aye. 00:09:06
Motion was pro. 00:09:08
Right. 00:09:11
Now to the regular agenda. 00:09:14
And we are now at the board elections. 00:09:17
I note that in. 00:09:22
This is the first time that I've been on the board. 00:09:27
That we have all returning. 00:09:30
We didn't have that in 2023. We didn't have that in 2022. We didn't have that in 2021. 00:09:33
So this is the first. 00:09:39
Three years that. 00:09:41
No new board members, which I think is a good thing. 00:09:44
Members on the board here attended 14. 00:09:48
At the beginning of last year and at the end beginning of this year, we have 27 meetings. 00:09:52
So. 00:09:57
At least have two meetings and some of us have more meetings under. 00:09:59
So with that. 00:10:03
I've been chair. 00:10:06
I've been. 00:10:08
And secretary wants two or three times taking minutes. 00:10:11
So I think and I I term. 00:10:15
In January of next. 00:10:20
And I think it'd be really good if someone. 00:10:23
Wants to be chair take us through the reaccreditation and into 20252026. 00:10:25
So with that. 00:10:33
The nominees. 00:10:34
Chair. 00:10:37
You can nominate yourself. Someone can nominate somebody. 00:10:40
I was the accidental chair last time, so. 00:10:48
Nobody wants to do it. I'll do it again, but I will be. 00:10:55
As in Joe Emilio terms, I will be a game manager. 00:10:59
I would be Alex. 00:11:04
And I would rely on the vice chair to do the strategic stuff looking out in. 00:11:05
Because Joe no knows I. 00:11:11
I do four years then. 00:11:15
Well, Helen, if you if you were eager or wanted to do the job again, I'd be happy to re nominate you and sort of keep things as 00:11:22
they are. But I also don't think we should, you know, twist your arm and sort of force you into the position. If you feel like 00:11:29
somebody else ought to do it, you should abide by that wish, I think. 00:11:36
I can do it. 00:11:44
But my, my, my tongue horizon is a little bit less than the rest of you. 00:11:45
And there are some important things coming. 00:11:50
With the new director to build a relationship with the new. 00:11:52
Which would be wasted upon on me because. 00:11:57
By the time the person arrives. 00:12:01
Two more meetings and I'll be out the door trying to get on the Planning Commission or the EDC. 00:12:03
However, you know the vice chair can still do you. 00:12:13
Do those things and I will be more than willing to delegate all that. 00:12:15
Well, I'd say if we're going to pass on the duties, we probably should just have a different chair. That that seems more 00:12:24
straightforward to me. 00:12:27
I guess if I could ask my colleagues, would you like to be? 00:12:32
I'm happy to serve as secretary if you can continue correcting my notes, but I don't have capacity to be chair. 00:12:40
Well, Calvin, I'm. I'm willing to take on the chair if others are supportive of that and if you'd like to step aside. But as I 00:12:50
say, if you wanted to continue, I'd be happy to vote to reelect you as chair as well. So I nominate David. 00:12:57
Since since we hear nobody else. 00:13:10
For nominations, nominations, and. 00:13:13
We will take a. 00:13:16
Starting with Don. 00:13:17
Christine, yes. 00:13:24
David yes. Calvin. Yes. 00:13:26
Dana, yes. 00:13:30
So we have a new chair. 00:13:32
Valuable jurors Oh, that was fast. 00:13:34
Do you want to finish this? 00:13:37
No, you are now chair. 00:13:40
So we will also need to elect a vice chair. 00:13:43
And the secretary? We still need to elect a vice chair and a secretary. 00:13:47
But he's chair now he doesn't. 00:13:52
OK. 00:13:54
All right. 00:13:57
So we're finished with the election of the chair, and we move on to an election of the secretary. Vice chair, I'm sorry, Vice 00:14:00
chair. 00:14:05
My Scripture. 00:14:10
Do we have any nominations for Vice? 00:14:12
It's it's not a difficult job. It hasn't been in the past year. Calvin made it easy for me. 00:14:18
Can you say a little more about the duties? 00:14:34
Just standing in if the chair is absent if the chair has to miss a meeting. 00:14:38
I really haven't had to do anything special beyond what all the board members have done in my role as vice chair over the past 00:14:44
year. 00:14:48
When I was vice chair and Lisa was. 00:14:54
I didn't have to do very much at all. 00:14:57
Myself or vice chair? 00:15:01
Sounds like a great. 00:15:03
There's no extra pay involved. 00:15:07
Anyone else interested in vice chair? 00:15:16
I would be happy to nominate Donald as Vice Chair. 00:15:19
Dana, I'm sorry. 00:15:23
And now you'll need to take a vote. 00:15:28
Need to take a vote. Should we have a second of the motion? There's no second required. 00:15:31
Yeah. OK. Can we take a vote? And we'll start with Donna. 00:15:38
Yes. 00:15:45
Yes, yes. 00:15:46
Yes, congratulations. 00:15:50
All right, now we move on to sorry, not quite one of order Secretary is the final. 00:15:54
Election. 00:16:02
Secretary is the final person that you'll want to elect before you move on to the next agenda item. We need to move on to an 00:16:06
election of a secretary. 00:16:11
Well, Dana had had indicated A willingness, but she's taking on vice chair, so I don't think we should ask her to do 2 things. 00:16:19
Calvin, could I ask a question about the memo and the the very the last sentence? 00:16:28
Secretary I was not clear on what that means. It's a lot of secretary preparation minutes may be fulfilled by staff liaison, and I 00:16:33
was wondering who that is. And this is at the request of the chair Other That must be a typo of some sort. 00:16:40
Think so? Maybe it's just the of the chair. 00:16:48
All right, if you'd like time to think about it, I will volunteer to do the minutes for this meeting today. 00:17:00
And you kick the can down the road and think. 00:17:06
Well, that's that's a kind offer. Is anyone interested? 00:17:09
Being chair now, what do you want to think about it? Do you want to offer to Do you want to beach? Beach. Here you can. It's up 00:17:13
for grabs. 00:17:16
I'm secretary. 00:17:20
Verification that seems like. 00:17:22
It's a rotation. 00:17:26
We, yeah. 00:17:28
We rotated the. 00:17:33
Preparation of minutes. I don't know if that amounts to rotating the position of secretary. I would say that we left the position 00:17:35
of secretary unfilled and then kind of rotated the. 00:17:40
The role of preparing minutes for. 00:17:46
Is that? 00:17:48
I can I speak. 00:17:52
No, I wish I was just seeing if you agree with that. I I think we didn't have a secretary for the past year. In my view, no, we do 00:17:58
not have official secretary. We had secretary by lottery. 00:18:03
Which is how I think it's noted in the. 00:18:10
From that particular. 00:18:13
Should we come down back to the next meeting and give people to give us a chance to think about it and get Calvin's kindly offered 00:18:22
to? 00:18:25
2 minutes and if no one wishes to be secretary, I guess we'll continue with the practice of. 00:18:29
Doing minutes on an alternating basis. 00:18:34
All right. I will do the minutes for this meeting. So we'll defer on an election of a secretary. 00:18:39
We are up to the Executive Director's monthly report, Quarterly report says monthly report, but it's a quarterly report. 00:18:50
Hello and thank you for. 00:19:08
For having us today. Thank you to all the. 00:19:12
All the members and thank you to the city also for being of attention. Thank you Joe, it's always good to see you. 00:19:17
So both Chris and I are here to represent the museum, so I will give. 00:19:25
The quarterly update, but Chris may may want to add to that since we're both here if if you don't have any objections to that. 00:19:30
OK, so. 00:19:39
I have, I have this report laid out, but first I want to start with kind of what's top of mind for me, which has been the power 00:19:43
outage that we went through over the IT was from February 4th through the 7th. 00:19:50
Umm, Museum had a pretty tough time through the power outage. So when we lose power at the museum. 00:19:59
Our basement sump pump. 00:20:07
Uh, stops working. So we have a backup battery, and the backup battery lasts for 24 hours, but we weren't clear on how long that 00:20:08
lasted. So when the backup battery stopped, the pump stops and water starts to flood into the basement. So Joyce was very helpful 00:20:16
about 1:00 in the morning. 00:20:23
On the 5th, I called Joyce and she she sent someone over to pump us out. So we've had some challenges in terms of water in the 00:20:32
basement. So it's just an ongoing issue and we will probably have more power outages going forward. And Joyce and I and Chris have 00:20:41
a meeting later this week and we'll talk more about power outages, but it's something that. 00:20:49
You should all be aware of It's an infrastructure challenge the way that the building was designed. Basically, when it rains, 00:20:59
water from on the building and around the building is actually funneled into the basement where all of our collections are stored. 00:21:07
And so we witnessed water just flooding. 00:21:16
And we actually had to boil water out and we couldn't bail water out fast enough. It was coming in faster than we could bail it. 00:21:21
So this is, this is just an, this is an ongoing challenge and it's something that I would like to work with in my remaining time 00:21:28
at the museum And when I step back onto the board, so that we have more established protocol so that we're not kind of around the 00:21:36
clock kind of wondering. So we did kind of work it out really well so that the city brought us a generator. 00:21:43
And they were able to use that And so it did workout well. So thank you. But it was a very stressful situation. So the power 00:21:51
outage is kind of top of mind and so I just wanted to share that. 00:21:58
With all of you, so now. 00:22:06
When the electricity is working, the sump pump works adequately. 00:22:09
Until the electricity goes out, some pump is on AC power so it's plugged into the wall, and then when the power goes out, we have 00:22:14
a backup battery so it's on DC power. 00:22:19
Point of order, Yeah. The questions are to come after the presentation and then after public comment. I apologize that that's the 00:22:25
meeting protocol. 00:22:29
OK. Well, thank you. So, yeah, and then we have a backup battery, which again lasts for about 24 hours, but the power outage 00:22:33
lasted for longer than that. So therein lies the problem. 00:22:39
So from that exciting start, I'll go through what I prepared for you. So I have a bunch of statistics and I'll try to make them as 00:22:45
interesting as possible and you're welcome to ask me any questions that you have about them. So in Q4, so this is from September 00:22:52
through the end of September, one through the end of December and that's what all my statistics will be focused on. We had over 00:22:59
4000 visitors. 00:23:05
And. 00:23:13
44% of them were from out of the county and 56% were in the county and that's actually pretty good. Usually we have a much higher 00:23:16
percentage of. 00:23:21
In county visitors said that we had 44% of out of county visitors is. 00:23:27
Pretty cool I think. And on the 30th of December we had 200 visitors in the museum in a day and that wasn't school trips, it was 00:23:33
actual visitors coming in to the museum locals and people from out of town. So that was that's a pretty high number. So looking we 00:23:43
talked more about our total number of members. We have 313, we have 8 business memberships and we have 138 adopt bird members. 00:23:53
And that's separate. And we have a bird sale this month in February. So if anyone is interested in adopting a bird, please come to 00:24:04
the museum and we will sell you a bird. 00:24:09
So other other events that we have, we have been really building up our Science Saturday events. So these are we bring in 00:24:16
scientists into the museum, we bring in three at a time to give talks on various topics. In Q2 our topic was food and people and 00:24:22
we held it at other brother brewery. 00:24:29
In in Sand City, we're sorry in Seaside and that was pretty popular. We had 50 people come and more recently. 00:24:38
We had another one focused on whales that was in this current quarter, so it's not on the report. And that one attracted about 100 00:24:47
people. So our Science Saturdays are pretty cool and we're going to be sorry. 00:24:53
I was talking about science on tap and science on Saturday together, so excuse my confusion. We have science on tap and we have 00:25:00
science Saturday. Science Saturdays are busiest days of the year. They're on Saturdays and they're focused on. 00:25:07
Children bringing children into the museum with their parents. Science on top is something different. That's for adults. And there 00:25:16
we bring in scientists to give talks and we have a brewery that's a partner. And the one that we had in in Q2 was focused on food 00:25:23
and people. So I'm sorry, I combine those two events. They're both science in the name. So there you go. We also held Night Owl in 00:25:31
Q2 and we had over 350 people. 00:25:38
At the museum, which was, that's the biggest party that we've ever had. The museum, we we brought in about $25,000 from that 00:25:46
event. So that's. 00:25:51
That's pretty exciting. We not host other events, museum, birthday parties, private events, business meetings, etc. We also had 00:25:57
our Monarch Society meeting a Monarch Society, our highest level donors, and we had an event for them and welcoming our new 00:26:03
Executive Director Rachel Miller. Again, she's starting on March 4th and she was virtually introduced to our Monarch Society 00:26:10
members. 00:26:16
Some overviews of development engagement. This is a lot of numbers, so I'm not really going to read them out to you, but our total 00:26:23
earned revenue in the quarter was. 00:26:28
$549,397.00 so that's. 00:26:33
A great amount of money and most of this is restricted. 00:26:39
Umm, restricted donations. 00:26:43
And you see you can see the whole list of you know what what the breakdown that is and I'll point out. 00:26:46
At one of our largest contributions is from the city, so we got quarterly we got 77,000, a little over 77, seven, $7000 from the 00:26:54
city. 00:26:58
One of our other highlights was our MC Gibbs campaign, which is focused on developing, redeveloping and redesigning the Native 00:27:04
Plant Garden, which is the garden behind the museum. 00:27:10
Chris can tell you more about that. So that campaign is a collaborative community design of the native plant garden and we bought 00:27:17
in over $86,000. 00:27:22
Through MC gives which is which is a pretty good amount. 00:27:27
So that's that's pretty exciting. 00:27:31
Other things and just in restricted grants, we brought in over $275,000 in restricted grants and this is. 00:27:36
Has been focused on many different programs and many of them focused on our education programs. 00:27:44
Bringing children into the museum's. 00:27:51
Transportation grants illustrating nature so various, different. 00:27:54
Grants and that again told over 275,000. 00:28:00
For our education and outreach. 00:28:08
Over 1300 students come and these were 60% from Title One schools. And as you might know we we provide bus scholarships for the 00:28:11
students from Title One schools. So. 00:28:18
Then that's really the most expensive part of a field trip is paying for the school buses. So we do a really great job of bringing 00:28:25
in bringing in students from Title One schools from all around the county who really enjoy the museum, and we have both English 00:28:32
and Spanish interpretation for those field trips. 00:28:39
Also an education and outreach. I had mentioned Science on tap. 00:28:47
Incorrectly on the last page and and again this was hosted at other Brother brewery and we had 50 attendees and we brought in 00:28:53
three scientists that talked about food and people. 00:28:58
Let's see, what else do I want to highlight? We also have community science events, teacher and adult education workshops. 00:29:05
Our outreach We do a lot of outreach outside of the museum. Almost 1000 people we interacted with at these outreach events outside 00:29:12
the museum. 00:29:16
We also have field programs outside of the museum. Again, watershed Guardians. 00:29:21
And Limpets Watershed Guardians focuses on measuring water quality in our local watersheds. We had over 500 students and Limpets 00:29:26
which focuses on. 00:29:31
Intertidal, intertidal community ecology and field observations, and we had again over over 500 students. 00:29:38
So we have our and yeah, it's we just do so much so this would take me forever to go through all the things that we do. We have 00:29:48
our junior naturalist, our junior conserv. 00:29:54
Do your conservationists are naturalists and training? We have several staff. Do some professional development presentations, one 00:30:00
who presented it at. 00:30:05
Adu. The American Geophysical Union. Another at the California Naturist Naturalist Instruction. 00:30:11
Instructor Conference Collections and Exhibits, and this is Chris's area of expertise so you can look at. 00:30:19
What we've added to our catalog. So 16 new records to our catalog. We've done a good amount of inventorying of objects 274 Nate 00:30:29
who is our Collections Care Manager and Research Manager. 00:30:36
Adds He photographs objects in our collection continually and adds them to the database. And he added over 400. We also routinely 00:30:44
clean objects. 00:30:49
And and post objects online we had some exciting updates in in collections and exhibits. So we have now temporary walls. If you've 00:30:55
been to the museum, you've seen our new temporary walls and the bird gallery and that enables us to have temporary exhibits on a 00:31:02
rotating basis and Chris has done a great job of bringing in. 00:31:10
Some really interesting temporary exhibits and he'll have a number. I think it's we have for the next year and a half or so 00:31:18
sketched out what we'll have on exhibit on those walls. So we had Kelp Grizzlies, which was underwater otters and that was a 00:31:24
really exciting exhibit that opened up during. 00:31:31
Umm, our night owl event and I hope you got to see underwater otters and that was Ralph Pace, National Geographic Photographer. If 00:31:38
you didn't get to see that, you can look at Ralph Pace's website. Really fantastic. And right now we have up our 140 years of 00:31:47
Natural History. The museum is is was 140 years old in 2023. So we have our 140 years exhibit up now. We also completed a cap 00:31:55
assessment, so that's the collection assessment program. 00:32:04
And we completed that for collections and also for the building. And that was a pretty extensive process that took two days to 00:32:13
complete to assess the building and assess the collections. And we received drafts of those documents and we're reviewing them now 00:32:20
and then we'll present those to the city when they're final. 00:32:27
What's also super exciting is that Chris has been talking with a. 00:32:36
Sorry, what's Donna Wobber? Who? Her husband who passed away? 00:32:45
Had a magnificent collection who was an artist. 00:32:53
And they have a magnificent collection of jades and we're going to be displaying some of those jades likely in our collectors 00:32:58
gallery in 2025. So that would be. 00:33:03
Very exciting and beautiful exhibit that we'll have coming. 00:33:08
And it might potentially be long term, which is exciting. Next we can talk about our our online audience. 00:33:13
We have an active social media. 00:33:24
Presence and we our Engagement coordinator is always posting on Instagram. We did drop Twitter or what's now called X and we're 00:33:27
not. 00:33:32
We're not doing that anymore, but we did in Q2 and Facebook is where we got the most of our followers. We have tons of visits on 00:33:38
our website, over 55,000. 00:33:44
We we have about over 4000 people to get our newsletter. So if you are not on our newsletter please please come and subscribe to 00:33:51
it on our website. Some other project updates and I think I mentioned in our last meeting that we're working on our emergency 00:33:58
plan, so part of our re accreditation process. 00:34:05
And we'll be going through that in 2025 and 2026 is updating our emergency plan. So that's one of our core documents and we're 00:34:13
just about to complete a pocket guide, which will be the basis for revising and updating our plan, which we'll be doing in 00:34:20
coordination with the city. 00:34:26
We've also been working on strategic planning and that was something that I spoke about on our last meeting. We've been working 00:34:33
with our incoming Executive Director, Doctor Rachel Miller on refining the plan. And so that plan is being streamlined. 00:34:41
And revised so she'll be working on it when she comes in, with the goal to finalize that in July of this year coming up. 00:34:50
Our biggest news is that Rachel is coming and she'll be here. Rachel Miller will be here March 4th. She joined us for our board 00:35:02
meeting last night. And so she will be here for your next meeting and she will give, I'm sure, a really wonderful presentation. So 00:35:08
look forward to that. 00:35:14
Other project updates. 00:35:21
Our fire alarm system. I know this doesn't sound very sexy, but it's very exciting that we now have a fire alarm in the basement 00:35:24
that that makes a noise. 00:35:29
And we have A and so we have a horn strobe in the basement and a horn strobe in the museum and you can hear it now throughout the 00:35:36
museum, which is pretty significant. 00:35:41
Last but not least, our staff and volunteer update. We have an incredible, we have a incredible crew of volunteers that 00:35:48
contributed over 1400 hours this quarter and we keep increasing our volunteer hours and our volunteer volunteer numbers. So every 00:35:57
year we've been increasing. So it was 3% over this time last quarter, this last year, this quarter. 00:36:06
And a 22% increase in the number of volunteers and we are exceeding our pre COVID levels in terms of our volunteers which a lot of 00:36:16
institutions are not there yet. 00:36:22
We also in this quarter added a new staff member. So Yesenia Segovia started on October 5th and she's our outreach coordinator and 00:36:29
she's going to be taking on our Wonder on Wheels project. So we talked a bit about Wonder on Wheels in our last meeting. Put one 00:36:38
to one Wheels is our huge exciting new electric vehicle that will be rolling out sometime hopefully this summer. 00:36:48
Maybe. And that will be our mobile museum, our museum on Wheels. And we are in the the end of the design process right now for 00:36:58
Wonder on Wheels. And we have some beautiful images that we've seen of what the the vehicle will look like inside and out. It will 00:37:07
have these rolling carts that will roll out and so we can go into schools, bring our carts and do our education. 00:37:16
Education outreach with the van, and it's also a beautiful van, will be wrapped. 00:37:26
And in the true Pacific Grove Museum of Natural History style. And yeah, I look forward to you all seeing that. So that's my 00:37:32
update. Chris, do you have anything that you'd like to add? 00:37:39
OK. Well, Chris is here for for questions, if you have questions for me or or for Chris. 00:37:49
Do we have any members of the public participating remotely? 00:37:56
We do. If you would like to open it up for a couple of comments formally, then we can see if anyone raises their heads. Open it up 00:38:00
for public comment if. 00:38:05
I don't see any plans raised, board member questions or comments. Why don't we start with Donna and work our way this way? 00:38:13
I mostly just have kudos. I attended Night Owl and it was so fun and I hope you do more of them and love to to see. 00:38:23
Just a lot of adults having a good time at the museum. So kudos that you had so many people and look forward to how that grows. I 00:38:32
am curious. I. 00:38:37
I have a digital background as you know and I'm looking at your first of all, your newsletter opens, that's awesome, double the 00:38:44
industry average. I'm curious on the website visits what you attribute the 35% year over year growth to, if you have any idea? 00:38:50
I think we do so. 00:38:57
And we're doing more and more events. We're doing more and more events in the museum and that is a change from during the 00:39:02
pandemic. So I think more people are checking us. 00:39:07
For that, Chris, I don't know if you have any additional insights. 00:39:13
That's OK. It's a huge, that's a huge year over year growth for a website. So congratulations. I was just curious. 00:39:22
Well, and we're more dynamic too, I think than we used to be. So now we have these temporary exhibits that are coming in. We've 00:39:29
had a lot of interest and wonder. 00:39:34
So we, I think we're attracting more interest and we have like that one day when we had 200 visitors on the 30th of December, so. 00:39:39
There could be lots of reasons. 00:39:53
Yeah. Thanks for your question. 00:39:55
Question. You were giving some statistics. 00:40:04
They were giving such statistics about title one and I was wondering how you generate. 00:40:09
Program I mean. 00:40:18
And and an effort to. 00:40:22
To select going to museum, select the butterfly. 00:40:26
Sanctuary or Selecting the White House, but. 00:40:32
Are we popular? We we do a lot of outreach and we have a large education team that physically goes out into schools throughout the 00:40:37
county. And then we also you know we're I think we're fairly well known in the county. We're getting to believe we're we're trying 00:40:46
also to be better known throughout the wider extent of the county but we've had we have schools visiting us from South county. 00:40:55
From all over, and I think it helps that we get out into those schools, so we do, we do field trips. 00:41:05
With some schools and then. 00:41:11
And and I think it's a draw team that we offered but scholarships and that's something that we. 00:41:14
Advertise and when we outreach to schools and we have existing relationships with public schools and and some private schools 00:41:20
throughout the county. 00:41:25
So these are on. 00:41:29
A time of year that you do an outreach in the schools, I mean does your team go in and make a presentation to the teachers or 00:41:31
whatever? That's I think it's it's an ongoing relationship so and we've been around for a long time. 00:41:38
And we do have our educators do go out, it's I'm not necessarily on a particular and. 00:41:46
Schools book with us, you know. Well, I guess that's my question is how do you get booked? I'm thinking in terms of the lighthouse 00:41:54
and we have had no youngsters visiting us for. 00:41:59
A long. 00:42:06
And I'm just wondering how. 00:42:07
What's the booking mechanism you use to? 00:42:09
To get stud. 00:42:12
Well, I don't know like the mechanics of it exactly, but it's like through I think. 00:42:15
I don't. I don't know if Chris, you know either. I just know that they show up. 00:42:22
And. 00:42:28
I know. 00:42:30
But our education team does a lot of outreach, so reaching out to schools, seeing if what the interest is. 00:42:32
And that. 00:42:39
And and drawing them, drawing them in that way. We also have school classroom kits which we send out to schools and that also 00:42:41
generates interest. So we deliver classroom kits all over the county for teachers to use and generate interest in Natural History. 00:42:48
And I think that generates interest in terms of coming to the museum. I'm sure it does. Is there a way that maybe I could come and 00:42:56
see what the school classroom kits look like, you know? 00:43:03
Sure. OK. Yeah, I appreciate that. Yeah. Send me an e-mail. 00:43:11
And and you can also talk to our education staff in terms of how they, you know, what's what computer system they use to book. 00:43:17
Can I add a comment as a resident who has two young kids in elementary who go on they go on multi visits they're they're at rubber 00:43:27
down so they walk to the museum which is they don't need the bus grants because they can walk but I think you're also. 00:43:34
Content that's aligned with education standards, so that's often a big draw as well, so that so the interpretation the students 00:43:43
are receiving during their visit is aligned with state. 00:43:48
Teaching standards, so it kind of checks that box for for teachers, so that would be any institution that's looking to attract. 00:43:54
Students as part of a class visit it needs to be aligned somehow with what they're learning in that grade, and the Lighthouse, for 00:44:02
example, would align it with 4th grade history because that's California history. 00:44:07
So that would be, that's the hook, yes. And we also do regular teacher training workshops, so. 00:44:13
We pay teachers to come and we have grants for that. We pay teachers to come from around the county to learn about monarchs, to 00:44:20
learn about pollinators and various different themes. 00:44:26
We train teachers for our, you know, Olympics program. 00:44:32
So we also we offered we offer incentives to teachers and in many ways. 00:44:38
Which I think helped but we are, we do, we are our educators are highly trained and they do work with the curricula that. 00:44:45
In each of the schools, so they're, you know, great, appropriate. 00:44:54
And they're very highly developed. 00:44:59
You're welcome. 00:45:04
And thank you Dana for pointing that out. 00:45:05
Are there questions or comments from the board? 00:45:10
OK, I have comment. 00:45:15
On the agenda report. 00:45:18
Under discussion. Monthly reports are available. 00:45:21
It's got the web. 00:45:25
Link has no information on the other. 00:45:26
So I don't think. 00:45:29
Foundation board or Foundation is doing monthly reports posted on the web. Oh so these need to be posted and that's my job to make 00:45:34
sure they're posted. So I I will make sure this is posted. So this I'm giving to you, I give this to the Foundation board. 00:45:42
So it just needs to be posted on our website. 00:45:50
Or the public. For the public, yes. 00:45:53
Thank you. 00:45:56
As I click. 00:45:58
OK. 00:46:00
Any remaining questions or comments? 00:46:03
All right. Thank you very much. 00:46:06
Thank you. 00:46:08
Been a pleasure. 00:46:11
And this is my last meeting, so bye. 00:46:13
Thank you. 00:46:18
Thank you, Chris. All right, we are up to the point Pinos Lighthouse update. 00:46:19
Joyce Joyce. 00:46:25
Thank you, Chair. 00:46:27
My agenda report includes the attachment that has the latest updates highlighted in bold. Some important things to note are we 00:46:30
expand the lighthouse hours of operation to include Mondays. 00:46:36
Between now and your last meeting that began in December. 00:46:41
We're hoping to expand to 1/5 day, so pre Pandemic we were open five days out of the week. 00:46:45
Currently, we're hoping to expand to a full store operation, which would include opening on four stores in March or April. That's 00:46:51
contingent upon us hiring an additional cashier because we do need a cashier to take in the admission fees and loan the gift shop. 00:46:57
So that's kind of what we're going on. Any information provided? I also have a note here that we are actively recruiting for a 00:47:03
cashier. We have one in place. 00:47:10
But we need a second. 00:47:17
Go back up and just to accommodate schedules so anyone's interested that's listening on finding or if you know anybody feel free 00:47:19
to share the link. It's on this the Reason Why page. 00:47:23
And another exciting thing is we have a lighthouse doors in coordinator that was mentioned in our last update to the board. 00:47:28
And her name is Jennifer. She's doing great job between her and Nancy and able to recruit the remaining volunteer advertisements. 00:47:38
Between the last one and then the last quarter we had two cents. 00:47:44
So I'm not learning hands on our recruitment efforts there. And then we have visitation numbers which are pretty good in between 00:47:51
November, December and January and considering the holiday time frame and the not so pleasant weather. 00:47:57
Not really clear. 00:48:06
Like we couldn't tell. 00:48:08
She's too close to. 00:48:10
Like you said you. 00:48:12
Dolce and coordinator. I got Jennifer and that's all I got. 00:48:15
Correct. Her name is Jennifer. Jennifer. 00:48:19
Her last name is She goes by Jane, and her last name is slipping my mind. Langford. 00:48:23
Langford. 00:48:29
And I won't repeat myself just for the sake of time, but everything is included in the agenda report. I apologize if you can't 00:48:35
hear me well, I. 00:48:39
But three new docents is kind of the other highlight that I mentioned. 00:48:44
But everything is included in the attachment to the agenda reports. I'm happy to answer any questions if you have any. 00:48:49
First ask if there any public questions or com. 00:48:56
All right. We'll throw it up for board questions and comments. 00:49:01
Question. Question, Joyce. Thanks for the visitation numbers. 00:49:06
Do we have revenue numbers? 00:49:11
Coming in from the gift shop and for entry fees. 00:49:13
Revenue numbers attached to the agenda report, but that is something I can include in the future if that's something you guys 00:49:17
would like to see. 00:49:19
Thank you. 00:49:23
In my. 00:49:27
OK. 00:49:29
Have you considered the possibility of maybe having some of those docents work in the gift shop? 00:49:31
The gift shop cashier position is a paid position, so I cannot fill it with volunteers. 00:49:38
Yeah. All right. 00:49:43
When the fifth thing was added to the schedule for the lighthouse, does that get back to where the lighthouse was pre pandemic? 00:49:47
Just about a slightly different day, slightly different hours, but just about OK. But it was hard. It was five days a week. 00:49:55
Other questions? Comments. 00:50:06
Everybody good. OK. Thank you, Joyce. 00:50:12
And we're up to the Calvin Lee Museum Board Chair 2023 Annual Report. 00:50:16
I've been on the board three years and. 00:50:29
In one of those years and one of those years, we've had an interim director. 00:50:33
And prior to me joining the board, I'm sure we had an interim director also. 00:50:37
So. 00:50:42
Quite a bit of time where there. 00:50:44
Than an intern and hopefully going forward. 00:50:47
We'll have somebody will be around a little bit longer. 00:50:50
So that there's more continu. 00:50:52
In terms of what things get done. 00:50:55
Basic summary is that we had Lisa depart, not least depart Lisa. 00:51:00
As interim director with Carlo. 00:51:05
And by the way, Carl looks quite happy and quite relaxed. 00:51:08
As of. 00:51:12
This afternoon she was heading off the Mardi Gras party and she looked really good, really happy, so the stress has gone from her. 00:51:14
Having to do everything. 00:51:23
And so we have Rachel Miller starting on March. 00:51:26
And doctor Chris Green joined in. 00:51:29
So that position, director, exhibits and collection must have been open. 00:51:31
I'm thinking so that close. 00:51:37
And the Wonder exhibit? 00:51:41
We're making progress on the. 00:51:44
Wonder on Wheels Mobile Museum, The Mobile Ed. 00:51:47
Accreditation still out there in the. 00:51:53
In the near future, maybe 20/25/2020. 00:51:57
And I. 00:52:01
From least this position on the board, we haven't seen any really progress on it. 00:52:03
Given that leadership change. 00:52:08
Things doing, but I expect those to. 00:52:11
The Lighthouse. And kudos to Joyce. 00:52:14
Has, you know, increased by 100% year to year. 00:52:17
Terms and number of hours. They may be small, but it's a. 00:52:20
It's analytical. It's 100%. 00:52:24
And the bird room roof got. 00:52:29
And the front steps of the lighthouse got repairing, so those are all very good things. 00:52:33
And going. 00:52:38
It's am we accredit re accreditation preparation. 00:52:40
Will it be a change to the? 00:52:47
Strategic Objectives and Mission I. 00:52:50
Or is it something we do and just amend the contract? 00:52:53
The operating. 00:52:58
Or is it something we don't care about? I have no idea. 00:53:00
Well, that's basically it. It's it was. 00:53:05
Coming out. 00:53:08
Everything's getting better. 00:53:10
Light out the lighthouse. 00:53:11
Offering more hours, more people are. 00:53:13
Museum has more visitors. 00:53:16
The amount of money that's in the unrestricted funds from the museum foundation boards and hangs around 4.1 to 4.6 million. That's 00:53:20
good. 00:53:25
So. 00:53:30
Good here. Thank you, Kevin. I'll ask if there are any public commentary. 00:53:33
Board questions. 00:53:41
OK. Thank you very much, Colin. 00:53:47
All right. We are on to the final item on our agenda, which is the fiscal year 2425 Capital Improvement Program Board 00:53:50
recommendations from. 00:53:56
Thank you. So this item is an annual item that we bring forward. 00:54:03
So each year the city is a part of the budget process, develops a capital improvement program and the capital improvement program. 00:54:08
It's initially a long range plan that identifies our larger scale capital improvements. 00:54:17
Essentially, it's defined as an. 00:54:23
Building machinery or equipment with the cost in excess of $5000 and the useful life of three more years. 00:54:26
We bring forward the opportunity for our various boards and commissions throughout the city to put forward project submissions for 00:54:32
consideration for funding as a part of this process. 00:54:37
We bring forward an item to each respective board to submit something that's within their purview. So for any wells it would be. 00:54:43
Improvements to the white light. 00:54:50
And the museum? 00:54:52
In the past. 00:54:53
Some items that have been approved. 00:54:56
So 1 great example was the roof of the bird. 00:54:58
That was something that the museum submitted, that the council attempted the approved for funding and that we executed last fiscal 00:55:03
year. There are two projects that are on the books this fiscal year that we are working through with the museum staff to get 00:55:09
completed. One of them is 88 improvements to the mezzanine area in the second story and then as mentioned here tonight, we have 00:55:15
some funding allocated to improve the sump pump situation in the basement. 00:55:21
So those are two things that are currently actively on the books. We did talk to the museum in advance of this meeting in some 00:55:28
kind of informal conversations to see what recommendations they might have. And one thing that was brought up last year and again 00:55:33
this year was replacement of the carpets. 00:55:38
In the museum, so we provided some suggestions here for you for you to consider, but those aren't necessarily. 00:55:43
Ones that you have to stick. 00:55:50
The museum facility management plan is also linked to a reference. It's something you guys have seen before and it's just a list 00:55:52
of projects that have either been completed or considered. 00:55:57
So ultimately that's my presentation. Again, that's within the purview. 00:56:02
Of the board and so ultimately up to you guys to decide. I would work with the chair after this discussion tonight to formally 00:56:08
submit the project using the project submission form and then we can work with you on specific budget numbers if you'd like, but 00:56:13
hoping the board can come up with. 00:56:18
Project concept tonight for submission. 00:56:23
And that concludes my presentation. 00:56:27
Any public questions on that item? 00:56:30
I did not see any hands raised online. 00:56:34
OK. 00:56:36
Board. 00:56:40
I would like to hear more about what's in progress with the sump pump improvements and if there's any kind of like it's concerning 00:56:41
to me that there's not backup power or a permanent backup power. 00:56:47
Option. 00:56:53
I work at the aquarium. We have amazing backup power and we needed it for five days and. 00:56:55
Knowing that the collections are at risk, which is under the purview of this board. 00:57:01
I'm just trying to understand what the gap, if there's a gap in terms of need between what's already underway this year and what 00:57:09
might be a more permanent solution to backup power to to both the sump pump and security etc for power. So a few points on that. 00:57:17
We have many city facilities that don't actually have that power or generators and fully installed. The great examples of public 00:57:27
works are currently and had a fight or two years ago and we used to have a generator but we don't currently have them now. Our 00:57:31
library does not have a backup power source either. The museum. 00:57:36
Is another facility that also doesn't seem the lighthouse. 00:57:42
Electrical is a little difficult at the museum just because of how old the facility is. 00:57:46
But we are actively working. The current project is $40,000 allocated to it. 00:57:53
We're discussing what options could be in terms of. 00:57:57
You know there's some temporary things you can do, like getting better backup batteries that last longer than 24 hours or at least 00:58:00
it back up so they can re plug those in and kind of alternate between the two while the others charge but a larger scale 00:58:05
generator. 00:58:09
Would be a difficult and very expensive project. I don't have a dollar figure in terms of what that would cost, but that would be 00:58:15
very costly. 00:58:19
And the other alternative really is for us to continue to discuss with the museum what options could be with our construction 00:58:24
project management team and then if at the time. 00:58:29
We determine that there is a good option that is more costly. We would go back to the City Council and provide them with options 00:58:34
and say, you know, allocated $40,000, but there's a really good feasible option that costs us $200,000. Do you want to proceed 00:58:38
with? 00:58:43
Without an option and allocate additional funding. 00:58:48
So ultimately the project is on the books, which is a good thing, and there's money allocated. So if we do. 00:58:52
Develop a project that kind of outside that scope of the $40,000, we would go back to council and request additional funding or at 00:58:57
least provide them with options on. 00:59:01
What they could do to proceed and what the challenges? 00:59:05
So right now I think the request is to look at maybe a new project to identify. 00:59:09
Yeah. I mean, I'm just trying to understand what the risk is in terms of security of the collections and. 00:59:16
Yeah, water damage. 00:59:24
Both both security and water damage to collections and it it feels like that's worth an investment knowing. 00:59:27
The patterns of weather and climate change that this, this type of. 00:59:34
Rain and flooding is going to increase overtime and not. 00:59:39
Yeah. And ultimately the museum board wants to put forth a larger scale project to address that. You're more than welcome to 00:59:44
propose that, and we'll bring it forward to the City Council for consideration as a part of the larger CIP process. 00:59:49
So I'll leave that up. 00:59:54
It sounds like if the museum feels like they need that, that they'll go through the this other process that you. 01:00:04
That you outlined. So we'll we'll let them lead. 01:00:10
Other board comments or questions on the capital improvements. 01:00:15
All right. And I don't think we're looking for any approvals on that, Is that correct? I'm just looking for a direction, if you 01:00:28
guys do want to recommend the carpet project, for example, or a project for the Lighthouse? 01:00:33
I would like you guys to come to a consensus and then I could work with the chair to formally submit that project. 01:00:40
All right. That concludes our agenda and anything else from anyone else. 01:00:48
For we ask for a motion to adjourn. 01:00:54
Sorry, I thought you were asking for us to do that today in this meeting. 01:00:58
You're you're asking for. I'm sorry. Say it again, please. 01:01:04
If you'd like to just say that you want to recommend the Museum Card Replacement Project. 01:01:11
And all additional funding for the we will put the. 01:01:17
Those are the projects that I put forth on the agenda report. If you're OK with that, I'm happy to work with you later. 01:01:20
To some Naples for Emily. I just wanted consensus from the board here. 01:01:26
So if everyone's OK with that. 01:01:30
Yeah, I am. 01:01:32
Yes, OK. 01:01:36
All right. I will ask for a motion to adjourn. 01:01:40
All in favor. 01:01:49
Aye. 01:01:51
All right. Thank you everyone. 01:01:53
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After 5:00 PM. 00:00:00
Tuesday, February 13th. This is the museum. 00:00:02
Meetings call. 00:00:05
Roll call. 00:00:09
Am I right? 00:00:11
David Messman, this is Calvin, Tom and. 00:00:16
Deanna Allen Gray is absent at the moment. 00:00:20
We have a physical quorum, so the meeting begins. 00:00:24
We'll move to approval of the. 00:00:28
Do I hear any discussion from anybody? 00:00:33
Want a motion? 00:00:42
I'm just, I see people are. 00:00:44
OK, Motion to approve. Please move to approve the. 00:00:49
All those in favor say. 00:00:57
Aye. 00:01:00
It's about 50. 00:01:03
You know, and Gray has joined a meeting. We have all members present. 00:01:06
The agenda has been Appro. 00:01:10
Here Commission staff announcements. 00:01:12
Anybody from the board? 00:01:16
So do the public first. 00:01:19
No. Does anybody have anything they would like to discuss for for their 3 minutes? 00:01:21
No. 00:01:32
Council liaison announcements, Joe. 00:01:34
Thank you. 00:01:43
Well, our last council meeting was in the first Wednesday of February. 00:01:46
And there was only a few items that was discussed that are highlighted. 00:01:51
Two appeals were on. 00:01:58
Properties one was 270 Central one was 110 9th St. They are they were approved the staff approval. They denied the appeal. 00:02:02
Plus, there was many commissioners and boards that were appointed by the mayor. 00:02:14
And last week was supposed to be our next council meeting, but maybe you heard it was cancelled because of power language, which 00:02:19
I'm sure you're not experienced with. And so. 00:02:26
They cancel it. They may have moved it to Valentine Day, the 14th, and there's a long agenda and it's online. 00:02:35
And then we're going to have another council meeting. 00:02:45
The following Wednesday, which is our regular meeting. 00:02:49
There's any questions I'd be happy to answer. 00:02:53
You were at the December 20th. 00:02:58
When they presented. 00:03:03
City Council when they presented the. 00:03:04
Chinese Pavilion project. 00:03:07
Yes, you know. 00:03:09
Feelings of the City Council are towards that. 00:03:12
It was. 00:03:15
Generally, UH, favorable for it, but there was a couple that discussed that Chautauqua Hall was. 00:03:17
Historic and but. 00:03:26
The Monterey Bay Chinese. 00:03:30
Association give a fantastic presentation. 00:03:32
And generally, they're supportive of it, but they want to find out a little bit more about Chautauqua Hall. 00:03:36
But there were several people that spoke. They were. 00:03:44
I know personally I'm I'm for it. Wherever it has to be, I think we have to support them. 00:03:49
That's my that's only one of seven council people, so, but generally there was support. I know the mayor supportive of it. 00:03:56
I highlight that for the foundation. 00:04:07
And that some of the City Council members were bantering around. 00:04:10
Putting it in the backyard of the museum. Mm-hmm. But since then. 00:04:14
I've I've heard that. 00:04:19
A better side has probably been located. 00:04:22
I'm sorry, which better side has been located? OK, yeah. 00:04:24
I wasn't. Personally, I'm not. As a council person, I'd. 00:04:30
Not for the music, putting it in the museum parking lot or whatever. The behind the museum, they have their own issues, their own 00:04:35
thing. So it's not always open either. So I mean that back area, so. 00:04:41
Is there anything else, Chair John? 00:04:48
Thank you. OK. Thank. 00:04:50
General public comment We did not. I have not received. 00:04:55
Nor has the board received. 00:04:59
Written public comment. 00:05:01
As of yesterday. 00:05:05
And does anybody from on zoom would like to speak? 00:05:07
I don't see anyone with their hands. 00:05:14
No one needs. OK, let's. 00:05:18
To the approval of the. 00:05:20
Everybody had a chance to take a look at it. 00:05:23
They were written by Dana and I did a light edit of it. 00:05:28
I had one question, Lisa, we might need your help on this. I it in our minutes we say that the museum has approximately 500 00:05:39
members, but I think in your presentation it said over 2000 members. 00:05:45
Oh, OK. 00:05:57
I'll see what I was looking. 00:06:00
The development engagement slide. It says 2145 memberships. 00:06:11
What page? It's the sudden head of development and engage. 00:06:21
Because on mine I have total number of members is 300 and. 00:06:27
That's what I have. 00:06:32
Some pressure. 00:06:37
That's money. That's dollars. I'm sorry. When I printed it to cut off the margin of the slide and I lost the dollar sign. 00:06:38
To fit. 00:06:48
Your business number, No that. 00:06:52
My note here is approximately 500 members, including business members. 00:06:56
I don't know if you have 170. No, we have 8 business members. 00:07:01
OK, so. 00:07:07
Yeah, So sometimes it's it's sometimes adopt A bird is counted with membership. 00:07:09
Because it it, but it's not a membership, so sometimes you'll see membership numbers that include that. 00:07:16
And that some that don't. So this one 313. 00:07:21
Is the members that are and 100 and. 00:07:25
138 are the adopted bird subscriptions. 00:07:30
Yeah, one could be a subset of the other. 00:07:40
They could be, but in this presentation they're separate. 00:07:43
So, OK, so. 00:07:46
I note that there were the 500 members we should have. 00:07:49
313 or so. 00:07:53
Since this is. 00:07:55
Is the information we just presented was? 00:07:58
This quarter. 00:08:02
And we had last time we did the presentation was 311. 00:08:05
So somewhere between 3:00 and 7:00, 3/13 is. 00:08:09
So I'll just pick 312. 00:08:13
I will I. 00:08:17
Since I think I have lost control. 00:08:20
The edits I'll make a change at 3:12. 00:08:27
Anything else? 00:08:31
Thank you. 00:08:34
Do I hear a motion to? 00:08:37
Here a second point of order if you guys can turn on your mics when you're making motions and seconding. Just so we have it for 00:08:41
the record. 00:08:44
Just asking that when you motion and 2nd if you can please turn on your mic so we have a clear record of of who made the motion. 00:08:51
Does that sound better? 00:09:00
2nd please. 00:09:01
2nd. 00:09:03
All those in favor say. 00:09:04
Aye. 00:09:06
Motion was pro. 00:09:08
Right. 00:09:11
Now to the regular agenda. 00:09:14
And we are now at the board elections. 00:09:17
I note that in. 00:09:22
This is the first time that I've been on the board. 00:09:27
That we have all returning. 00:09:30
We didn't have that in 2023. We didn't have that in 2022. We didn't have that in 2021. 00:09:33
So this is the first. 00:09:39
Three years that. 00:09:41
No new board members, which I think is a good thing. 00:09:44
Members on the board here attended 14. 00:09:48
At the beginning of last year and at the end beginning of this year, we have 27 meetings. 00:09:52
So. 00:09:57
At least have two meetings and some of us have more meetings under. 00:09:59
So with that. 00:10:03
I've been chair. 00:10:06
I've been. 00:10:08
And secretary wants two or three times taking minutes. 00:10:11
So I think and I I term. 00:10:15
In January of next. 00:10:20
And I think it'd be really good if someone. 00:10:23
Wants to be chair take us through the reaccreditation and into 20252026. 00:10:25
So with that. 00:10:33
The nominees. 00:10:34
Chair. 00:10:37
You can nominate yourself. Someone can nominate somebody. 00:10:40
I was the accidental chair last time, so. 00:10:48
Nobody wants to do it. I'll do it again, but I will be. 00:10:55
As in Joe Emilio terms, I will be a game manager. 00:10:59
I would be Alex. 00:11:04
And I would rely on the vice chair to do the strategic stuff looking out in. 00:11:05
Because Joe no knows I. 00:11:11
I do four years then. 00:11:15
Well, Helen, if you if you were eager or wanted to do the job again, I'd be happy to re nominate you and sort of keep things as 00:11:22
they are. But I also don't think we should, you know, twist your arm and sort of force you into the position. If you feel like 00:11:29
somebody else ought to do it, you should abide by that wish, I think. 00:11:36
I can do it. 00:11:44
But my, my, my tongue horizon is a little bit less than the rest of you. 00:11:45
And there are some important things coming. 00:11:50
With the new director to build a relationship with the new. 00:11:52
Which would be wasted upon on me because. 00:11:57
By the time the person arrives. 00:12:01
Two more meetings and I'll be out the door trying to get on the Planning Commission or the EDC. 00:12:03
However, you know the vice chair can still do you. 00:12:13
Do those things and I will be more than willing to delegate all that. 00:12:15
Well, I'd say if we're going to pass on the duties, we probably should just have a different chair. That that seems more 00:12:24
straightforward to me. 00:12:27
I guess if I could ask my colleagues, would you like to be? 00:12:32
I'm happy to serve as secretary if you can continue correcting my notes, but I don't have capacity to be chair. 00:12:40
Well, Calvin, I'm. I'm willing to take on the chair if others are supportive of that and if you'd like to step aside. But as I 00:12:50
say, if you wanted to continue, I'd be happy to vote to reelect you as chair as well. So I nominate David. 00:12:57
Since since we hear nobody else. 00:13:10
For nominations, nominations, and. 00:13:13
We will take a. 00:13:16
Starting with Don. 00:13:17
Christine, yes. 00:13:24
David yes. Calvin. Yes. 00:13:26
Dana, yes. 00:13:30
So we have a new chair. 00:13:32
Valuable jurors Oh, that was fast. 00:13:34
Do you want to finish this? 00:13:37
No, you are now chair. 00:13:40
So we will also need to elect a vice chair. 00:13:43
And the secretary? We still need to elect a vice chair and a secretary. 00:13:47
But he's chair now he doesn't. 00:13:52
OK. 00:13:54
All right. 00:13:57
So we're finished with the election of the chair, and we move on to an election of the secretary. Vice chair, I'm sorry, Vice 00:14:00
chair. 00:14:05
My Scripture. 00:14:10
Do we have any nominations for Vice? 00:14:12
It's it's not a difficult job. It hasn't been in the past year. Calvin made it easy for me. 00:14:18
Can you say a little more about the duties? 00:14:34
Just standing in if the chair is absent if the chair has to miss a meeting. 00:14:38
I really haven't had to do anything special beyond what all the board members have done in my role as vice chair over the past 00:14:44
year. 00:14:48
When I was vice chair and Lisa was. 00:14:54
I didn't have to do very much at all. 00:14:57
Myself or vice chair? 00:15:01
Sounds like a great. 00:15:03
There's no extra pay involved. 00:15:07
Anyone else interested in vice chair? 00:15:16
I would be happy to nominate Donald as Vice Chair. 00:15:19
Dana, I'm sorry. 00:15:23
And now you'll need to take a vote. 00:15:28
Need to take a vote. Should we have a second of the motion? There's no second required. 00:15:31
Yeah. OK. Can we take a vote? And we'll start with Donna. 00:15:38
Yes. 00:15:45
Yes, yes. 00:15:46
Yes, congratulations. 00:15:50
All right, now we move on to sorry, not quite one of order Secretary is the final. 00:15:54
Election. 00:16:02
Secretary is the final person that you'll want to elect before you move on to the next agenda item. We need to move on to an 00:16:06
election of a secretary. 00:16:11
Well, Dana had had indicated A willingness, but she's taking on vice chair, so I don't think we should ask her to do 2 things. 00:16:19
Calvin, could I ask a question about the memo and the the very the last sentence? 00:16:28
Secretary I was not clear on what that means. It's a lot of secretary preparation minutes may be fulfilled by staff liaison, and I 00:16:33
was wondering who that is. And this is at the request of the chair Other That must be a typo of some sort. 00:16:40
Think so? Maybe it's just the of the chair. 00:16:48
All right, if you'd like time to think about it, I will volunteer to do the minutes for this meeting today. 00:17:00
And you kick the can down the road and think. 00:17:06
Well, that's that's a kind offer. Is anyone interested? 00:17:09
Being chair now, what do you want to think about it? Do you want to offer to Do you want to beach? Beach. Here you can. It's up 00:17:13
for grabs. 00:17:16
I'm secretary. 00:17:20
Verification that seems like. 00:17:22
It's a rotation. 00:17:26
We, yeah. 00:17:28
We rotated the. 00:17:33
Preparation of minutes. I don't know if that amounts to rotating the position of secretary. I would say that we left the position 00:17:35
of secretary unfilled and then kind of rotated the. 00:17:40
The role of preparing minutes for. 00:17:46
Is that? 00:17:48
I can I speak. 00:17:52
No, I wish I was just seeing if you agree with that. I I think we didn't have a secretary for the past year. In my view, no, we do 00:17:58
not have official secretary. We had secretary by lottery. 00:18:03
Which is how I think it's noted in the. 00:18:10
From that particular. 00:18:13
Should we come down back to the next meeting and give people to give us a chance to think about it and get Calvin's kindly offered 00:18:22
to? 00:18:25
2 minutes and if no one wishes to be secretary, I guess we'll continue with the practice of. 00:18:29
Doing minutes on an alternating basis. 00:18:34
All right. I will do the minutes for this meeting. So we'll defer on an election of a secretary. 00:18:39
We are up to the Executive Director's monthly report, Quarterly report says monthly report, but it's a quarterly report. 00:18:50
Hello and thank you for. 00:19:08
For having us today. Thank you to all the. 00:19:12
All the members and thank you to the city also for being of attention. Thank you Joe, it's always good to see you. 00:19:17
So both Chris and I are here to represent the museum, so I will give. 00:19:25
The quarterly update, but Chris may may want to add to that since we're both here if if you don't have any objections to that. 00:19:30
OK, so. 00:19:39
I have, I have this report laid out, but first I want to start with kind of what's top of mind for me, which has been the power 00:19:43
outage that we went through over the IT was from February 4th through the 7th. 00:19:50
Umm, Museum had a pretty tough time through the power outage. So when we lose power at the museum. 00:19:59
Our basement sump pump. 00:20:07
Uh, stops working. So we have a backup battery, and the backup battery lasts for 24 hours, but we weren't clear on how long that 00:20:08
lasted. So when the backup battery stopped, the pump stops and water starts to flood into the basement. So Joyce was very helpful 00:20:16
about 1:00 in the morning. 00:20:23
On the 5th, I called Joyce and she she sent someone over to pump us out. So we've had some challenges in terms of water in the 00:20:32
basement. So it's just an ongoing issue and we will probably have more power outages going forward. And Joyce and I and Chris have 00:20:41
a meeting later this week and we'll talk more about power outages, but it's something that. 00:20:49
You should all be aware of It's an infrastructure challenge the way that the building was designed. Basically, when it rains, 00:20:59
water from on the building and around the building is actually funneled into the basement where all of our collections are stored. 00:21:07
And so we witnessed water just flooding. 00:21:16
And we actually had to boil water out and we couldn't bail water out fast enough. It was coming in faster than we could bail it. 00:21:21
So this is, this is just an, this is an ongoing challenge and it's something that I would like to work with in my remaining time 00:21:28
at the museum And when I step back onto the board, so that we have more established protocol so that we're not kind of around the 00:21:36
clock kind of wondering. So we did kind of work it out really well so that the city brought us a generator. 00:21:43
And they were able to use that And so it did workout well. So thank you. But it was a very stressful situation. So the power 00:21:51
outage is kind of top of mind and so I just wanted to share that. 00:21:58
With all of you, so now. 00:22:06
When the electricity is working, the sump pump works adequately. 00:22:09
Until the electricity goes out, some pump is on AC power so it's plugged into the wall, and then when the power goes out, we have 00:22:14
a backup battery so it's on DC power. 00:22:19
Point of order, Yeah. The questions are to come after the presentation and then after public comment. I apologize that that's the 00:22:25
meeting protocol. 00:22:29
OK. Well, thank you. So, yeah, and then we have a backup battery, which again lasts for about 24 hours, but the power outage 00:22:33
lasted for longer than that. So therein lies the problem. 00:22:39
So from that exciting start, I'll go through what I prepared for you. So I have a bunch of statistics and I'll try to make them as 00:22:45
interesting as possible and you're welcome to ask me any questions that you have about them. So in Q4, so this is from September 00:22:52
through the end of September, one through the end of December and that's what all my statistics will be focused on. We had over 00:22:59
4000 visitors. 00:23:05
And. 00:23:13
44% of them were from out of the county and 56% were in the county and that's actually pretty good. Usually we have a much higher 00:23:16
percentage of. 00:23:21
In county visitors said that we had 44% of out of county visitors is. 00:23:27
Pretty cool I think. And on the 30th of December we had 200 visitors in the museum in a day and that wasn't school trips, it was 00:23:33
actual visitors coming in to the museum locals and people from out of town. So that was that's a pretty high number. So looking we 00:23:43
talked more about our total number of members. We have 313, we have 8 business memberships and we have 138 adopt bird members. 00:23:53
And that's separate. And we have a bird sale this month in February. So if anyone is interested in adopting a bird, please come to 00:24:04
the museum and we will sell you a bird. 00:24:09
So other other events that we have, we have been really building up our Science Saturday events. So these are we bring in 00:24:16
scientists into the museum, we bring in three at a time to give talks on various topics. In Q2 our topic was food and people and 00:24:22
we held it at other brother brewery. 00:24:29
In in Sand City, we're sorry in Seaside and that was pretty popular. We had 50 people come and more recently. 00:24:38
We had another one focused on whales that was in this current quarter, so it's not on the report. And that one attracted about 100 00:24:47
people. So our Science Saturdays are pretty cool and we're going to be sorry. 00:24:53
I was talking about science on tap and science on Saturday together, so excuse my confusion. We have science on tap and we have 00:25:00
science Saturday. Science Saturdays are busiest days of the year. They're on Saturdays and they're focused on. 00:25:07
Children bringing children into the museum with their parents. Science on top is something different. That's for adults. And there 00:25:16
we bring in scientists to give talks and we have a brewery that's a partner. And the one that we had in in Q2 was focused on food 00:25:23
and people. So I'm sorry, I combine those two events. They're both science in the name. So there you go. We also held Night Owl in 00:25:31
Q2 and we had over 350 people. 00:25:38
At the museum, which was, that's the biggest party that we've ever had. The museum, we we brought in about $25,000 from that 00:25:46
event. So that's. 00:25:51
That's pretty exciting. We not host other events, museum, birthday parties, private events, business meetings, etc. We also had 00:25:57
our Monarch Society meeting a Monarch Society, our highest level donors, and we had an event for them and welcoming our new 00:26:03
Executive Director Rachel Miller. Again, she's starting on March 4th and she was virtually introduced to our Monarch Society 00:26:10
members. 00:26:16
Some overviews of development engagement. This is a lot of numbers, so I'm not really going to read them out to you, but our total 00:26:23
earned revenue in the quarter was. 00:26:28
$549,397.00 so that's. 00:26:33
A great amount of money and most of this is restricted. 00:26:39
Umm, restricted donations. 00:26:43
And you see you can see the whole list of you know what what the breakdown that is and I'll point out. 00:26:46
At one of our largest contributions is from the city, so we got quarterly we got 77,000, a little over 77, seven, $7000 from the 00:26:54
city. 00:26:58
One of our other highlights was our MC Gibbs campaign, which is focused on developing, redeveloping and redesigning the Native 00:27:04
Plant Garden, which is the garden behind the museum. 00:27:10
Chris can tell you more about that. So that campaign is a collaborative community design of the native plant garden and we bought 00:27:17
in over $86,000. 00:27:22
Through MC gives which is which is a pretty good amount. 00:27:27
So that's that's pretty exciting. 00:27:31
Other things and just in restricted grants, we brought in over $275,000 in restricted grants and this is. 00:27:36
Has been focused on many different programs and many of them focused on our education programs. 00:27:44
Bringing children into the museum's. 00:27:51
Transportation grants illustrating nature so various, different. 00:27:54
Grants and that again told over 275,000. 00:28:00
For our education and outreach. 00:28:08
Over 1300 students come and these were 60% from Title One schools. And as you might know we we provide bus scholarships for the 00:28:11
students from Title One schools. So. 00:28:18
Then that's really the most expensive part of a field trip is paying for the school buses. So we do a really great job of bringing 00:28:25
in bringing in students from Title One schools from all around the county who really enjoy the museum, and we have both English 00:28:32
and Spanish interpretation for those field trips. 00:28:39
Also an education and outreach. I had mentioned Science on tap. 00:28:47
Incorrectly on the last page and and again this was hosted at other Brother brewery and we had 50 attendees and we brought in 00:28:53
three scientists that talked about food and people. 00:28:58
Let's see, what else do I want to highlight? We also have community science events, teacher and adult education workshops. 00:29:05
Our outreach We do a lot of outreach outside of the museum. Almost 1000 people we interacted with at these outreach events outside 00:29:12
the museum. 00:29:16
We also have field programs outside of the museum. Again, watershed Guardians. 00:29:21
And Limpets Watershed Guardians focuses on measuring water quality in our local watersheds. We had over 500 students and Limpets 00:29:26
which focuses on. 00:29:31
Intertidal, intertidal community ecology and field observations, and we had again over over 500 students. 00:29:38
So we have our and yeah, it's we just do so much so this would take me forever to go through all the things that we do. We have 00:29:48
our junior naturalist, our junior conserv. 00:29:54
Do your conservationists are naturalists and training? We have several staff. Do some professional development presentations, one 00:30:00
who presented it at. 00:30:05
Adu. The American Geophysical Union. Another at the California Naturist Naturalist Instruction. 00:30:11
Instructor Conference Collections and Exhibits, and this is Chris's area of expertise so you can look at. 00:30:19
What we've added to our catalog. So 16 new records to our catalog. We've done a good amount of inventorying of objects 274 Nate 00:30:29
who is our Collections Care Manager and Research Manager. 00:30:36
Adds He photographs objects in our collection continually and adds them to the database. And he added over 400. We also routinely 00:30:44
clean objects. 00:30:49
And and post objects online we had some exciting updates in in collections and exhibits. So we have now temporary walls. If you've 00:30:55
been to the museum, you've seen our new temporary walls and the bird gallery and that enables us to have temporary exhibits on a 00:31:02
rotating basis and Chris has done a great job of bringing in. 00:31:10
Some really interesting temporary exhibits and he'll have a number. I think it's we have for the next year and a half or so 00:31:18
sketched out what we'll have on exhibit on those walls. So we had Kelp Grizzlies, which was underwater otters and that was a 00:31:24
really exciting exhibit that opened up during. 00:31:31
Umm, our night owl event and I hope you got to see underwater otters and that was Ralph Pace, National Geographic Photographer. If 00:31:38
you didn't get to see that, you can look at Ralph Pace's website. Really fantastic. And right now we have up our 140 years of 00:31:47
Natural History. The museum is is was 140 years old in 2023. So we have our 140 years exhibit up now. We also completed a cap 00:31:55
assessment, so that's the collection assessment program. 00:32:04
And we completed that for collections and also for the building. And that was a pretty extensive process that took two days to 00:32:13
complete to assess the building and assess the collections. And we received drafts of those documents and we're reviewing them now 00:32:20
and then we'll present those to the city when they're final. 00:32:27
What's also super exciting is that Chris has been talking with a. 00:32:36
Sorry, what's Donna Wobber? Who? Her husband who passed away? 00:32:45
Had a magnificent collection who was an artist. 00:32:53
And they have a magnificent collection of jades and we're going to be displaying some of those jades likely in our collectors 00:32:58
gallery in 2025. So that would be. 00:33:03
Very exciting and beautiful exhibit that we'll have coming. 00:33:08
And it might potentially be long term, which is exciting. Next we can talk about our our online audience. 00:33:13
We have an active social media. 00:33:24
Presence and we our Engagement coordinator is always posting on Instagram. We did drop Twitter or what's now called X and we're 00:33:27
not. 00:33:32
We're not doing that anymore, but we did in Q2 and Facebook is where we got the most of our followers. We have tons of visits on 00:33:38
our website, over 55,000. 00:33:44
We we have about over 4000 people to get our newsletter. So if you are not on our newsletter please please come and subscribe to 00:33:51
it on our website. Some other project updates and I think I mentioned in our last meeting that we're working on our emergency 00:33:58
plan, so part of our re accreditation process. 00:34:05
And we'll be going through that in 2025 and 2026 is updating our emergency plan. So that's one of our core documents and we're 00:34:13
just about to complete a pocket guide, which will be the basis for revising and updating our plan, which we'll be doing in 00:34:20
coordination with the city. 00:34:26
We've also been working on strategic planning and that was something that I spoke about on our last meeting. We've been working 00:34:33
with our incoming Executive Director, Doctor Rachel Miller on refining the plan. And so that plan is being streamlined. 00:34:41
And revised so she'll be working on it when she comes in, with the goal to finalize that in July of this year coming up. 00:34:50
Our biggest news is that Rachel is coming and she'll be here. Rachel Miller will be here March 4th. She joined us for our board 00:35:02
meeting last night. And so she will be here for your next meeting and she will give, I'm sure, a really wonderful presentation. So 00:35:08
look forward to that. 00:35:14
Other project updates. 00:35:21
Our fire alarm system. I know this doesn't sound very sexy, but it's very exciting that we now have a fire alarm in the basement 00:35:24
that that makes a noise. 00:35:29
And we have A and so we have a horn strobe in the basement and a horn strobe in the museum and you can hear it now throughout the 00:35:36
museum, which is pretty significant. 00:35:41
Last but not least, our staff and volunteer update. We have an incredible, we have a incredible crew of volunteers that 00:35:48
contributed over 1400 hours this quarter and we keep increasing our volunteer hours and our volunteer volunteer numbers. So every 00:35:57
year we've been increasing. So it was 3% over this time last quarter, this last year, this quarter. 00:36:06
And a 22% increase in the number of volunteers and we are exceeding our pre COVID levels in terms of our volunteers which a lot of 00:36:16
institutions are not there yet. 00:36:22
We also in this quarter added a new staff member. So Yesenia Segovia started on October 5th and she's our outreach coordinator and 00:36:29
she's going to be taking on our Wonder on Wheels project. So we talked a bit about Wonder on Wheels in our last meeting. Put one 00:36:38
to one Wheels is our huge exciting new electric vehicle that will be rolling out sometime hopefully this summer. 00:36:48
Maybe. And that will be our mobile museum, our museum on Wheels. And we are in the the end of the design process right now for 00:36:58
Wonder on Wheels. And we have some beautiful images that we've seen of what the the vehicle will look like inside and out. It will 00:37:07
have these rolling carts that will roll out and so we can go into schools, bring our carts and do our education. 00:37:16
Education outreach with the van, and it's also a beautiful van, will be wrapped. 00:37:26
And in the true Pacific Grove Museum of Natural History style. And yeah, I look forward to you all seeing that. So that's my 00:37:32
update. Chris, do you have anything that you'd like to add? 00:37:39
OK. Well, Chris is here for for questions, if you have questions for me or or for Chris. 00:37:49
Do we have any members of the public participating remotely? 00:37:56
We do. If you would like to open it up for a couple of comments formally, then we can see if anyone raises their heads. Open it up 00:38:00
for public comment if. 00:38:05
I don't see any plans raised, board member questions or comments. Why don't we start with Donna and work our way this way? 00:38:13
I mostly just have kudos. I attended Night Owl and it was so fun and I hope you do more of them and love to to see. 00:38:23
Just a lot of adults having a good time at the museum. So kudos that you had so many people and look forward to how that grows. I 00:38:32
am curious. I. 00:38:37
I have a digital background as you know and I'm looking at your first of all, your newsletter opens, that's awesome, double the 00:38:44
industry average. I'm curious on the website visits what you attribute the 35% year over year growth to, if you have any idea? 00:38:50
I think we do so. 00:38:57
And we're doing more and more events. We're doing more and more events in the museum and that is a change from during the 00:39:02
pandemic. So I think more people are checking us. 00:39:07
For that, Chris, I don't know if you have any additional insights. 00:39:13
That's OK. It's a huge, that's a huge year over year growth for a website. So congratulations. I was just curious. 00:39:22
Well, and we're more dynamic too, I think than we used to be. So now we have these temporary exhibits that are coming in. We've 00:39:29
had a lot of interest and wonder. 00:39:34
So we, I think we're attracting more interest and we have like that one day when we had 200 visitors on the 30th of December, so. 00:39:39
There could be lots of reasons. 00:39:53
Yeah. Thanks for your question. 00:39:55
Question. You were giving some statistics. 00:40:04
They were giving such statistics about title one and I was wondering how you generate. 00:40:09
Program I mean. 00:40:18
And and an effort to. 00:40:22
To select going to museum, select the butterfly. 00:40:26
Sanctuary or Selecting the White House, but. 00:40:32
Are we popular? We we do a lot of outreach and we have a large education team that physically goes out into schools throughout the 00:40:37
county. And then we also you know we're I think we're fairly well known in the county. We're getting to believe we're we're trying 00:40:46
also to be better known throughout the wider extent of the county but we've had we have schools visiting us from South county. 00:40:55
From all over, and I think it helps that we get out into those schools, so we do, we do field trips. 00:41:05
With some schools and then. 00:41:11
And and I think it's a draw team that we offered but scholarships and that's something that we. 00:41:14
Advertise and when we outreach to schools and we have existing relationships with public schools and and some private schools 00:41:20
throughout the county. 00:41:25
So these are on. 00:41:29
A time of year that you do an outreach in the schools, I mean does your team go in and make a presentation to the teachers or 00:41:31
whatever? That's I think it's it's an ongoing relationship so and we've been around for a long time. 00:41:38
And we do have our educators do go out, it's I'm not necessarily on a particular and. 00:41:46
Schools book with us, you know. Well, I guess that's my question is how do you get booked? I'm thinking in terms of the lighthouse 00:41:54
and we have had no youngsters visiting us for. 00:41:59
A long. 00:42:06
And I'm just wondering how. 00:42:07
What's the booking mechanism you use to? 00:42:09
To get stud. 00:42:12
Well, I don't know like the mechanics of it exactly, but it's like through I think. 00:42:15
I don't. I don't know if Chris, you know either. I just know that they show up. 00:42:22
And. 00:42:28
I know. 00:42:30
But our education team does a lot of outreach, so reaching out to schools, seeing if what the interest is. 00:42:32
And that. 00:42:39
And and drawing them, drawing them in that way. We also have school classroom kits which we send out to schools and that also 00:42:41
generates interest. So we deliver classroom kits all over the county for teachers to use and generate interest in Natural History. 00:42:48
And I think that generates interest in terms of coming to the museum. I'm sure it does. Is there a way that maybe I could come and 00:42:56
see what the school classroom kits look like, you know? 00:43:03
Sure. OK. Yeah, I appreciate that. Yeah. Send me an e-mail. 00:43:11
And and you can also talk to our education staff in terms of how they, you know, what's what computer system they use to book. 00:43:17
Can I add a comment as a resident who has two young kids in elementary who go on they go on multi visits they're they're at rubber 00:43:27
down so they walk to the museum which is they don't need the bus grants because they can walk but I think you're also. 00:43:34
Content that's aligned with education standards, so that's often a big draw as well, so that so the interpretation the students 00:43:43
are receiving during their visit is aligned with state. 00:43:48
Teaching standards, so it kind of checks that box for for teachers, so that would be any institution that's looking to attract. 00:43:54
Students as part of a class visit it needs to be aligned somehow with what they're learning in that grade, and the Lighthouse, for 00:44:02
example, would align it with 4th grade history because that's California history. 00:44:07
So that would be, that's the hook, yes. And we also do regular teacher training workshops, so. 00:44:13
We pay teachers to come and we have grants for that. We pay teachers to come from around the county to learn about monarchs, to 00:44:20
learn about pollinators and various different themes. 00:44:26
We train teachers for our, you know, Olympics program. 00:44:32
So we also we offered we offer incentives to teachers and in many ways. 00:44:38
Which I think helped but we are, we do, we are our educators are highly trained and they do work with the curricula that. 00:44:45
In each of the schools, so they're, you know, great, appropriate. 00:44:54
And they're very highly developed. 00:44:59
You're welcome. 00:45:04
And thank you Dana for pointing that out. 00:45:05
Are there questions or comments from the board? 00:45:10
OK, I have comment. 00:45:15
On the agenda report. 00:45:18
Under discussion. Monthly reports are available. 00:45:21
It's got the web. 00:45:25
Link has no information on the other. 00:45:26
So I don't think. 00:45:29
Foundation board or Foundation is doing monthly reports posted on the web. Oh so these need to be posted and that's my job to make 00:45:34
sure they're posted. So I I will make sure this is posted. So this I'm giving to you, I give this to the Foundation board. 00:45:42
So it just needs to be posted on our website. 00:45:50
Or the public. For the public, yes. 00:45:53
Thank you. 00:45:56
As I click. 00:45:58
OK. 00:46:00
Any remaining questions or comments? 00:46:03
All right. Thank you very much. 00:46:06
Thank you. 00:46:08
Been a pleasure. 00:46:11
And this is my last meeting, so bye. 00:46:13
Thank you. 00:46:18
Thank you, Chris. All right, we are up to the point Pinos Lighthouse update. 00:46:19
Joyce Joyce. 00:46:25
Thank you, Chair. 00:46:27
My agenda report includes the attachment that has the latest updates highlighted in bold. Some important things to note are we 00:46:30
expand the lighthouse hours of operation to include Mondays. 00:46:36
Between now and your last meeting that began in December. 00:46:41
We're hoping to expand to 1/5 day, so pre Pandemic we were open five days out of the week. 00:46:45
Currently, we're hoping to expand to a full store operation, which would include opening on four stores in March or April. That's 00:46:51
contingent upon us hiring an additional cashier because we do need a cashier to take in the admission fees and loan the gift shop. 00:46:57
So that's kind of what we're going on. Any information provided? I also have a note here that we are actively recruiting for a 00:47:03
cashier. We have one in place. 00:47:10
But we need a second. 00:47:17
Go back up and just to accommodate schedules so anyone's interested that's listening on finding or if you know anybody feel free 00:47:19
to share the link. It's on this the Reason Why page. 00:47:23
And another exciting thing is we have a lighthouse doors in coordinator that was mentioned in our last update to the board. 00:47:28
And her name is Jennifer. She's doing great job between her and Nancy and able to recruit the remaining volunteer advertisements. 00:47:38
Between the last one and then the last quarter we had two cents. 00:47:44
So I'm not learning hands on our recruitment efforts there. And then we have visitation numbers which are pretty good in between 00:47:51
November, December and January and considering the holiday time frame and the not so pleasant weather. 00:47:57
Not really clear. 00:48:06
Like we couldn't tell. 00:48:08
She's too close to. 00:48:10
Like you said you. 00:48:12
Dolce and coordinator. I got Jennifer and that's all I got. 00:48:15
Correct. Her name is Jennifer. Jennifer. 00:48:19
Her last name is She goes by Jane, and her last name is slipping my mind. Langford. 00:48:23
Langford. 00:48:29
And I won't repeat myself just for the sake of time, but everything is included in the agenda report. I apologize if you can't 00:48:35
hear me well, I. 00:48:39
But three new docents is kind of the other highlight that I mentioned. 00:48:44
But everything is included in the attachment to the agenda reports. I'm happy to answer any questions if you have any. 00:48:49
First ask if there any public questions or com. 00:48:56
All right. We'll throw it up for board questions and comments. 00:49:01
Question. Question, Joyce. Thanks for the visitation numbers. 00:49:06
Do we have revenue numbers? 00:49:11
Coming in from the gift shop and for entry fees. 00:49:13
Revenue numbers attached to the agenda report, but that is something I can include in the future if that's something you guys 00:49:17
would like to see. 00:49:19
Thank you. 00:49:23
In my. 00:49:27
OK. 00:49:29
Have you considered the possibility of maybe having some of those docents work in the gift shop? 00:49:31
The gift shop cashier position is a paid position, so I cannot fill it with volunteers. 00:49:38
Yeah. All right. 00:49:43
When the fifth thing was added to the schedule for the lighthouse, does that get back to where the lighthouse was pre pandemic? 00:49:47
Just about a slightly different day, slightly different hours, but just about OK. But it was hard. It was five days a week. 00:49:55
Other questions? Comments. 00:50:06
Everybody good. OK. Thank you, Joyce. 00:50:12
And we're up to the Calvin Lee Museum Board Chair 2023 Annual Report. 00:50:16
I've been on the board three years and. 00:50:29
In one of those years and one of those years, we've had an interim director. 00:50:33
And prior to me joining the board, I'm sure we had an interim director also. 00:50:37
So. 00:50:42
Quite a bit of time where there. 00:50:44
Than an intern and hopefully going forward. 00:50:47
We'll have somebody will be around a little bit longer. 00:50:50
So that there's more continu. 00:50:52
In terms of what things get done. 00:50:55
Basic summary is that we had Lisa depart, not least depart Lisa. 00:51:00
As interim director with Carlo. 00:51:05
And by the way, Carl looks quite happy and quite relaxed. 00:51:08
As of. 00:51:12
This afternoon she was heading off the Mardi Gras party and she looked really good, really happy, so the stress has gone from her. 00:51:14
Having to do everything. 00:51:23
And so we have Rachel Miller starting on March. 00:51:26
And doctor Chris Green joined in. 00:51:29
So that position, director, exhibits and collection must have been open. 00:51:31
I'm thinking so that close. 00:51:37
And the Wonder exhibit? 00:51:41
We're making progress on the. 00:51:44
Wonder on Wheels Mobile Museum, The Mobile Ed. 00:51:47
Accreditation still out there in the. 00:51:53
In the near future, maybe 20/25/2020. 00:51:57
And I. 00:52:01
From least this position on the board, we haven't seen any really progress on it. 00:52:03
Given that leadership change. 00:52:08
Things doing, but I expect those to. 00:52:11
The Lighthouse. And kudos to Joyce. 00:52:14
Has, you know, increased by 100% year to year. 00:52:17
Terms and number of hours. They may be small, but it's a. 00:52:20
It's analytical. It's 100%. 00:52:24
And the bird room roof got. 00:52:29
And the front steps of the lighthouse got repairing, so those are all very good things. 00:52:33
And going. 00:52:38
It's am we accredit re accreditation preparation. 00:52:40
Will it be a change to the? 00:52:47
Strategic Objectives and Mission I. 00:52:50
Or is it something we do and just amend the contract? 00:52:53
The operating. 00:52:58
Or is it something we don't care about? I have no idea. 00:53:00
Well, that's basically it. It's it was. 00:53:05
Coming out. 00:53:08
Everything's getting better. 00:53:10
Light out the lighthouse. 00:53:11
Offering more hours, more people are. 00:53:13
Museum has more visitors. 00:53:16
The amount of money that's in the unrestricted funds from the museum foundation boards and hangs around 4.1 to 4.6 million. That's 00:53:20
good. 00:53:25
So. 00:53:30
Good here. Thank you, Kevin. I'll ask if there are any public commentary. 00:53:33
Board questions. 00:53:41
OK. Thank you very much, Colin. 00:53:47
All right. We are on to the final item on our agenda, which is the fiscal year 2425 Capital Improvement Program Board 00:53:50
recommendations from. 00:53:56
Thank you. So this item is an annual item that we bring forward. 00:54:03
So each year the city is a part of the budget process, develops a capital improvement program and the capital improvement program. 00:54:08
It's initially a long range plan that identifies our larger scale capital improvements. 00:54:17
Essentially, it's defined as an. 00:54:23
Building machinery or equipment with the cost in excess of $5000 and the useful life of three more years. 00:54:26
We bring forward the opportunity for our various boards and commissions throughout the city to put forward project submissions for 00:54:32
consideration for funding as a part of this process. 00:54:37
We bring forward an item to each respective board to submit something that's within their purview. So for any wells it would be. 00:54:43
Improvements to the white light. 00:54:50
And the museum? 00:54:52
In the past. 00:54:53
Some items that have been approved. 00:54:56
So 1 great example was the roof of the bird. 00:54:58
That was something that the museum submitted, that the council attempted the approved for funding and that we executed last fiscal 00:55:03
year. There are two projects that are on the books this fiscal year that we are working through with the museum staff to get 00:55:09
completed. One of them is 88 improvements to the mezzanine area in the second story and then as mentioned here tonight, we have 00:55:15
some funding allocated to improve the sump pump situation in the basement. 00:55:21
So those are two things that are currently actively on the books. We did talk to the museum in advance of this meeting in some 00:55:28
kind of informal conversations to see what recommendations they might have. And one thing that was brought up last year and again 00:55:33
this year was replacement of the carpets. 00:55:38
In the museum, so we provided some suggestions here for you for you to consider, but those aren't necessarily. 00:55:43
Ones that you have to stick. 00:55:50
The museum facility management plan is also linked to a reference. It's something you guys have seen before and it's just a list 00:55:52
of projects that have either been completed or considered. 00:55:57
So ultimately that's my presentation. Again, that's within the purview. 00:56:02
Of the board and so ultimately up to you guys to decide. I would work with the chair after this discussion tonight to formally 00:56:08
submit the project using the project submission form and then we can work with you on specific budget numbers if you'd like, but 00:56:13
hoping the board can come up with. 00:56:18
Project concept tonight for submission. 00:56:23
And that concludes my presentation. 00:56:27
Any public questions on that item? 00:56:30
I did not see any hands raised online. 00:56:34
OK. 00:56:36
Board. 00:56:40
I would like to hear more about what's in progress with the sump pump improvements and if there's any kind of like it's concerning 00:56:41
to me that there's not backup power or a permanent backup power. 00:56:47
Option. 00:56:53
I work at the aquarium. We have amazing backup power and we needed it for five days and. 00:56:55
Knowing that the collections are at risk, which is under the purview of this board. 00:57:01
I'm just trying to understand what the gap, if there's a gap in terms of need between what's already underway this year and what 00:57:09
might be a more permanent solution to backup power to to both the sump pump and security etc for power. So a few points on that. 00:57:17
We have many city facilities that don't actually have that power or generators and fully installed. The great examples of public 00:57:27
works are currently and had a fight or two years ago and we used to have a generator but we don't currently have them now. Our 00:57:31
library does not have a backup power source either. The museum. 00:57:36
Is another facility that also doesn't seem the lighthouse. 00:57:42
Electrical is a little difficult at the museum just because of how old the facility is. 00:57:46
But we are actively working. The current project is $40,000 allocated to it. 00:57:53
We're discussing what options could be in terms of. 00:57:57
You know there's some temporary things you can do, like getting better backup batteries that last longer than 24 hours or at least 00:58:00
it back up so they can re plug those in and kind of alternate between the two while the others charge but a larger scale 00:58:05
generator. 00:58:09
Would be a difficult and very expensive project. I don't have a dollar figure in terms of what that would cost, but that would be 00:58:15
very costly. 00:58:19
And the other alternative really is for us to continue to discuss with the museum what options could be with our construction 00:58:24
project management team and then if at the time. 00:58:29
We determine that there is a good option that is more costly. We would go back to the City Council and provide them with options 00:58:34
and say, you know, allocated $40,000, but there's a really good feasible option that costs us $200,000. Do you want to proceed 00:58:38
with? 00:58:43
Without an option and allocate additional funding. 00:58:48
So ultimately the project is on the books, which is a good thing, and there's money allocated. So if we do. 00:58:52
Develop a project that kind of outside that scope of the $40,000, we would go back to council and request additional funding or at 00:58:57
least provide them with options on. 00:59:01
What they could do to proceed and what the challenges? 00:59:05
So right now I think the request is to look at maybe a new project to identify. 00:59:09
Yeah. I mean, I'm just trying to understand what the risk is in terms of security of the collections and. 00:59:16
Yeah, water damage. 00:59:24
Both both security and water damage to collections and it it feels like that's worth an investment knowing. 00:59:27
The patterns of weather and climate change that this, this type of. 00:59:34
Rain and flooding is going to increase overtime and not. 00:59:39
Yeah. And ultimately the museum board wants to put forth a larger scale project to address that. You're more than welcome to 00:59:44
propose that, and we'll bring it forward to the City Council for consideration as a part of the larger CIP process. 00:59:49
So I'll leave that up. 00:59:54
It sounds like if the museum feels like they need that, that they'll go through the this other process that you. 01:00:04
That you outlined. So we'll we'll let them lead. 01:00:10
Other board comments or questions on the capital improvements. 01:00:15
All right. And I don't think we're looking for any approvals on that, Is that correct? I'm just looking for a direction, if you 01:00:28
guys do want to recommend the carpet project, for example, or a project for the Lighthouse? 01:00:33
I would like you guys to come to a consensus and then I could work with the chair to formally submit that project. 01:00:40
All right. That concludes our agenda and anything else from anyone else. 01:00:48
For we ask for a motion to adjourn. 01:00:54
Sorry, I thought you were asking for us to do that today in this meeting. 01:00:58
You're you're asking for. I'm sorry. Say it again, please. 01:01:04
If you'd like to just say that you want to recommend the Museum Card Replacement Project. 01:01:11
And all additional funding for the we will put the. 01:01:17
Those are the projects that I put forth on the agenda report. If you're OK with that, I'm happy to work with you later. 01:01:20
To some Naples for Emily. I just wanted consensus from the board here. 01:01:26
So if everyone's OK with that. 01:01:30
Yeah, I am. 01:01:32
Yes, OK. 01:01:36
All right. I will ask for a motion to adjourn. 01:01:40
All in favor. 01:01:49
Aye. 01:01:51
All right. Thank you everyone. 01:01:53
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