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I'd like to call the June 10th, 2024 regular meeting of the City of Pacific Groves Diversity, Equity and Inclusion Task Force to 00:00:25
order at 6:00 PM. 00:00:30
City Clerk DEI Coordinator Kendall, will you please take A roll call vote? 00:00:36
Thank you, Chair Bowie present. 00:00:42
Vice Chair Freiberger. 00:00:46
President, Secretary, Hoops President and Member Donay. 00:00:47
All are present. 00:00:54
Thank you. 00:00:56
Item number two is the approval of our agenda. Our meeting road map published 72 hours before each meeting online and in print, so 00:00:57
the public knows what items the task force will be discussing. New items cannot be added to the agenda. However, item 2 provides 00:01:05
the task force an opportunity to review the agenda for any changes. I wanted to note one correction and propose one change. I 00:01:13
would like to note that, and I apologize. I did review this draft before it went out. 00:01:20
On item 8. On item 8, there are two C's. The second C should be a D. 00:01:28
For the draft cultural calendar, that should be item 8D, and secondly, because that is an action item and the rest are reports or 00:01:36
updates, I'd like to propose that we swap item 8D for item 8A. That is, we would go after our consent agenda. The first item would 00:01:46
be the draft cultural calendar, get us while we're fresh, and then the second item would be inclusive playgrounds. The third item 00:01:55
would be the metric subcommittee, and the 4th item would be the DEI Task Force work plan. 00:02:04
So you've heard my correction and my proposed change to the agenda. Would anybody like to make a motion to approve the agenda as 00:02:16
amended? 00:02:21
I make a motion that the agenda be approved as amended. Is there a second second? 00:02:28
Thank you. All of those in favor, please say aye, aye. All right. The vote is unanimous, 4 to 0, with one position vacant. 00:02:34
Item number three on the agenda is presentations and there is no presentation scheduled for tonight. 00:02:47
Item number four is Task force and staff announcements. City related items only. Are there any task force announcements? 00:02:54
Vice Chair Freiburger. 00:03:09
Did you have an announcement? 00:03:11
Yes, briefly. After last week's meeting and the types of discourse that I heard, I Friday went home Thursday and Friday took a 00:03:16
workshop and was certified in. 00:03:28
Inventory on inclusive behavior called the IBI the Inclusive behavior inventory. 00:03:41
It's a self-assessment that people can take to look at their own behavior, their own beliefs and how they could improve, areas of 00:03:48
improvement and areas of strength in how to communicate and behave inclusively. 00:03:56
So if there's interest in that, I am happy to make a full presentation another time. Thank you. 00:04:05
Are there any other task force announcements? 00:04:13
Member Donate. 00:04:17
Well, I think you're going to make a a formal presentation about this being Pride month and. 00:04:20
First of all, I guess I should say that this morning's flag raising pride flag raising was, was to me really moving and, and, and 00:04:30
powerful. And the fact I would say probably 40 to 50 people showed up was. 00:04:37
You know. 00:04:47
Had had a real impact certainly for me and I think for others too. So I want to acknowledge and congratulate the city of Pacific 00:04:49
Grove in in turning out for that and supporting it I. 00:04:56
And. 00:05:05
I. 00:05:07
Also want to give us a shout out to to all of the Pride community, but I was also wanting to acknowledge specifically the 00:05:09
transgender community. 00:05:15
And. 00:05:25
Did a little bit of homework on. 00:05:26
One thing certainly that's important to transgender community, and that is all gender. 00:05:30
Bathrooms in the city and I understand that. 00:05:36
The library does have an all gender bathroom and I appreciate the fact that the city has acknowledged that and as is possible or 00:05:42
practical, I think, you know, any other efforts on the part of the city to to include more at all gender bathrooms I think would 00:05:50
really be appreciated. So. 00:05:58
Yeah. I think that's, I think that's all I have to say for the moment. 00:06:09
Thank you. 00:06:14
Yes, thank you. And I also do want to recognize Pride Month. I want to thank the Council for the proclamation and I want to 00:06:18
recognize that thank with the support of city staff and outside agencies and jurisdictions as well as community members, we had a 00:06:26
very inspiring and welcoming flight Pride flag raising, and we were able to hear from some members of our community, including a 00:06:34
person who said that they had been subject to homophobic remarks when they first came to Pacific Grove. 00:06:42
And they were very glad to be there this morning and feel welcomed and included. So it was a special day. Thank you to everyone 00:06:51
who made it happen. 00:06:55
Are there any staff announcements? I know staff announcements, Chair. Thank you. 00:07:00
Could I make an? 00:07:07
Yeah. Well, I just want to acknowledge and we'll talk about this, about the cultural calendar, but I did want to acknowledge some 00:07:10
of the specific activities that are going to be going on this month in June. 00:07:16
In Pacific Grove as well as in the on the peninsula and then in the area, certainly this is June. Juneteenth will be celebrated 00:07:24
the 15th of June. 00:07:30
Umm, there's the International Day for Countering Hate Speech. 00:07:36
There's there's Father's Day. 00:07:41
And there's also the Monterey Bonsai Show, the Marina Multicultural Festival, the Palenque Arts Festival in Seaside. There's the 00:07:44
Monterey Peninsula Pride Parade and Celebration, as well as the Santa Cruz Pride Celebration and the Pride Land, which is in 00:07:52
Hollister in San Benito County, So. 00:07:59
Thank you. Thank you. 00:08:08
Item number 5 is council liaison announcements. Are there any announcements? 00:08:11
No, no announcements. I don't see Council member, Fedorian. 00:08:18
Thank you. 00:08:25
Item number six is general public comment and members of the public may comment on any matter not on the agenda that is subject to 00:08:27
the jurisdiction of the Diversity, Equity and Inclusion Task Force. Comments from the public are limited to three minutes and will 00:08:34
not receive task force action once public comment is closed. Matters may be referred to staff for response or follow up and public 00:08:42
comment should be addressed to the task force and not the audience. And as published on all city agendas are the rules for. 00:08:49
Disruptive or non disruptive behavior. 00:08:57
Speakers must adhere to the time limits, using the time keeping lights or countdown as a guide, and red means that your time has 00:09:02
ended. 00:09:05
So I'll now open general public comment to members of the public present in person. 00:09:10
Seeing none, I'll close general public comment in person, and I'll open general public comment to members of the public present 00:09:17
remotely. 00:09:21
Thank you, Chair. Beth, you have the floor. 00:09:26
Welcome. 00:09:31
Hi, thank you. I just wanted to say thank you so much for the Pride flag raising celebration this morning. I'm sorry I was unable 00:09:34
to be there because I was flying back from Texas for a family wedding, but I heard it was well attended and really appreciate the 00:09:43
coordination. And for anyone else who is interested, on the Monterey Peninsula Pride website, we do have a calendar of LGBTQIA 00:09:52
plus events going on throughout the month and you can go to ourwebsite@peninsulapride.org and look at. 00:10:01
Any of the events occurring this month. 00:10:10
That are LGBTQIA plus related. Thank you. 00:10:12
Thank you. 00:10:18
See no other hands raised. 00:10:21
Thank you. 00:10:24
I'll now close general public comment to members of the public present remotely. 00:10:25
Item number seven is the consent agenda. This deals with routine and non controversial matters. Members of the task force, staff 00:10:31
and public may remove an item from the consent agenda. If moved, it will be moved to the end of the agenda. Have there been any 00:10:37
item removal requests? 00:10:42
No chair. 00:10:50
Seeing none, is there a motion to approve the consent agenda? 00:10:52
I move to approve the consent agenda. Is there a second I 2nd? 00:10:56
We have a motion and a second. All those in favor, please say aye aye. The vote is unanimous, 4 to 0, with one position vacant. 00:11:01
The May 13th, 2024 minutes of the DEI Task Force have been approved. 00:11:12
And for those who are following the agenda, we have changed the agenda order around and item number 8A is now item agenda number. 00:11:19
Was item agenda #8 D and that is going to be the draft cultural calendar. Secretary Hoops and Member Donay will provide the 00:11:30
report. Then there will be task force questions than any public comment on this item. Then task force action. 00:11:38
Secretary Hoops and member donate. Would you like to begin your presentation? 00:11:50
Yes, Thank you, Chair. 00:11:56
So the cultural calendar that we'll be looking at tonight, as it says in the agenda is a draft. We had a presentation on the draft 00:11:59
cultural calendar from a previous subcommittee and it was reviewed by the task force in August of 2023. And at that time the task 00:12:06
force recommended that the. 00:12:14
The calendar, the draft calendar be reviewed once more brought back as an agenda item. And so member Danae and I have kind of 00:12:23
tried to hone in on some of the local events that are occurring that focus on underrepresented groups in our area. And then also 00:12:31
have added back in some of the international and national events that are occurring in an effort to kind of pare down the original 00:12:38
cultural calendar, which was. 00:12:46
Wonderful and very extensive and we have also used as a model and are just bringing back a more paired down version to share 00:12:54
today. The goal with the draft cultural calendar is that eventually it is also shared on the DEI website so that it is available. 00:13:00
And so with that we also are presenting it as something that we know will be kind of a working calendar and is open and subject to 00:13:07
change. 00:13:13
So maybe what we can do, oh, everybody has it in front of them. 00:13:22
Shall we also? 00:13:26
Present it or. 00:13:27
Yes. 00:13:30
I think it could be helpful if there's a PowerPoint or a presentation just so it can be seen. It is added into the agenda packet. 00:13:31
So I don't know if there's a way to cast it or we can kind of just review it month by month too. I, I can bring it up. Wonderful. 00:13:40
I can try to make it bigger for everyone's viewing. Otherwise it is included in the agenda packet, so we can kind of just go 00:13:52
through it now and then I. 00:13:57
Receive feedback from the task force. 00:14:05
Oh, thank you wonderful very much. 00:14:09
OK. So we have broken this down month by month. We don't have specific dates added because a lot of these are going to the dates 00:14:12
will change year by year, but we want to definitely recognize what. 00:14:19
To look for in the the months of the year, so under January, we have added Korean American Day, Martin Luther King Junior Day, the 00:14:27
National Day of Racial Healing. And this is I'll let you speak on that. This is a local. 00:14:35
Yeah, this. Yeah, it's as it says it's, it is. And I don't, I am, I'm sorry. I don't know the specifics of where or exactly, you 00:14:45
know, as you say, the dates may change, but this is also something that has been acknowledged as an event on the Monterey 00:14:52
Peninsula. 00:14:58
As is the following homelessness Monterey County point in Time St. Count. 00:15:06
We have the ending of Kwanzaa in January and the UN Holocaust Remembrance Day. 00:15:12
Going on to February, we have National Freedom Day, Lunar New Year. 00:15:20
Black and Miss Film Festival Black History Month Black indigenous people of color voices at Miss. 00:15:26
In March we have Women's History Month, International Women's Day, On the Road to Hope and Joy, a workshop at PG Adult School, 00:15:35
Farm Workers Awareness Week and World Down syndrome Day. 00:15:40
In April it celebrate Diversity Month, Emancipation Day, World Autism Awareness Day, the Asian Cultural show at MPC. 00:15:47
The festival of languages, cultures and ideas. The Moonflower Festival. 00:15:56
The Oaxaca Gala gets a cultural festival, the College of Health and Sciences and Human Services diversity celebration at CSU MB. 00:16:01
In May we have Mayday slash International Workers Day, the International Day Against Homophobia, Transphobia and Biphobia. 00:16:13
We have Mother's Day, the Walk of Remembrance in Pacific Grove, Red Dress Day for indigenous people, and de Colores for advanced 00:16:22
farm worker advocacy. We did also receive public comment about an A National Day of recognition of older Americans in May, so I 00:16:31
did want to acknowledge that comment as well. That may be one that we want to add on to our calendar. 00:16:39
And then June actually remember Donnell has always has already reviewed these days, but we have added these here. 00:16:51
Yeah, two things. One is actually to to add the pride flag raising a ceremony in Pacific Grove as another event. And I should just 00:17:00
say that that some of these which I planned to look at, I will try to include the specific cities that these are going to occur 00:17:10
because I, I'm realizing some of these. 00:17:20
Events don't have the locations attached to them, so. 00:17:30
OK, moving forward to July, we have Disability Pride Month, the Oban Festival and the International Non Binary People's Day. 00:17:36
In August, International Day of the World's Indigenous People, International Day of People of African Descent, we have the 00:17:47
Watsonville Strawberry Festival. Here locally, International Youth Day and Women's Equality Day. 00:17:53
In September we have the Latinx Heritage and National Hispanic Heritage Month, which starts September 15th and goes through 00:18:02
October 15th. 00:18:06
In October, we also have Global Diversity Awareness Month, National Disability Employment Awareness Month, Rosh Hashanah, Yom 00:18:13
Kippur, Indigenous Peoples Day and International Pronouns Day. In November, the National Native American Heritage Month, the 00:18:19
Transgender Day of Remembrance, Native American Heritage Day, and in December an International Human Rights Day, the beginning of 00:18:26
Kwanzaa and Hanukkah. 00:18:32
That is our presentation of the calendar we have drafted thus far. 00:18:51
Thank you. And just to as, as a member Hoop said, is that this is a, you know, ongoing. So we're certainly open to other people's 00:18:55
suggestions for additions. And I think we're both looking at the ways, you know, some of the additions we can make to it too. 00:19:04
We're not. 00:19:19
For instance, the 4th of July. 00:19:21
If you were living abroad, that would be a huge celebration that people. 00:19:23
C is an American culture. 00:19:27
So I think we. 00:19:46
I I hear that and we we were trying to. 00:19:50
Pair it down from all holidays to include those holidays that. 00:19:53
Aligned with the the mission of the DI task force in uplifting underrepresented communities, but this is certainly an area where, 00:19:59
as member Dino said, I think this is a good time to. 00:20:06
To revisit that and. 00:20:15
Decide as a task force. Or you know, take a look at it as a task force. 00:20:17
How are those underrepresented communities represented by by the calendar, just as we've been doing by the webpage, so. 00:20:22
See maybe other page. 00:20:33
If they're engaged on. 00:20:34
Yeah, that was my question was about how. 00:20:42
How you as a subcommittee's defined cultural and what I think I heard you say was going back to our original purpose, which 00:20:46
included promoting the participation of underrepresented communities. So what is, is that a fair way to say that's the definition 00:20:53
of cultural? That was the goal of this particular cultural calendar in keeping with the goal of the web page that was kind of our 00:21:00
understanding of. 00:21:07
What we wanted to design the calendar to feature. 00:21:15
We may be wrong and we're open to no, that was, that's good, that's good in our questioning party. Yeah, it's good to get in. 00:21:21
That up front in the framework. 00:21:31
Explanation would answer any questions that might come up. 00:21:35
Are there any other questions for the for the subcommittee? 00:21:42
If I could just say I. 00:21:48
I think the idea is also to acknowledge. 00:21:51
That it's not just the events inside the city limits of Pacific Grove, but it's also the peninsula, it's also the regional area, 00:21:59
which I think as well. 00:22:04
Would be is is important to and again to address? 00:22:12
People's groups seen as underrepresented. 00:22:19
Thank you and you did read my mind because that was a question that I had just about whether it was within Monterey Peninsula, 00:22:23
Monterey County it sounds looks as though it's in the tri-county. So thank you. I appreciate that. That's appreciate that and I 00:22:29
think we will go into public comment now. 00:22:35
And then we'll have a chance to have discussion after public comment. So it is time for public comment. Comments and statements 00:22:41
must pertain to the draft cultural calendar and should be addressed to the Task Force. Comments will be limited to three minutes. 00:22:48
Will not receive task force action. Public comment is encouraged, if not disruptive to the meeting. As chair, if someone chooses 00:22:55
to be disruptive, I will respond in a viewpoint neutral manner according to Council policy. 00:23:02
I will open public comment on the draft cultural calendar to those present remotely. 00:23:10
Thank you. 00:23:17
Chair Inca Lawrence and Dumer welcome. 00:23:17
Thank you very much. I am really struggling to grapple if this is a cultural calendar, a cultural events calendar, whether it's 00:23:23
global as an international, local, national, international, day of the month, month of the month, year. And in the religious ones, 00:23:33
well, you have certain religious ones, but what about Hindu, Muslim? 00:23:44
Buddha Smong, all of these that including even while Christianity is a little more widespread, but I'm saying it's like what are 00:23:54
the parameters and. 00:24:01
Why strawberries and not artichokes? I don't understand the what's really inclusive, what's exclusive, what's whatever. I mean, 00:24:10
this is. 00:24:16
This you paired it down, but you paired it down in the most bizarre way in my mind. So I don't know quite what to do with this. 00:24:23
And yes, I added in the older person's month because that's a Biden President Biden declared that and, and the oceans, oceans is, 00:24:31
is from Noah and our national marine sanctuary. And so it's, it's kind of I'm I'm, I really don't understand. And I think you need 00:24:39
to really set different parameters. 00:24:46
On how inclusive or exclusive you want to be on all of these different things and what you're choosing because I'm. 00:24:55
And we do have a special events calendar in the city that actually has different specific special events, so. 00:25:05
Ah, possibly some coordination with that? I don't know. I I'm still not quite sure what. 00:25:17
Your design here is, I mean, I'd love to figure it out and I'd love you to to bring it up. So it was pretty clear, but I'm having 00:25:24
trouble and I consider myself pretty inclusive of everything, so. 00:25:32
I don't know what to say. Thank you very much and please work on it. It's not ready for prime time. Thank you very much. Thank 00:25:41
you. 00:25:47
No further hands are raised. Chair. 00:25:54
And I'll. 00:25:57
Open public comment for those in person. 00:25:59
And seeing none, I'll close public comment. 00:26:02
And bring it back to the task force for a discussion. 00:26:07
Who would like to begin? 00:26:16
I can begin. 00:26:18
I think that comment is. 00:26:23
A fair challenge and I think. 00:26:26
It is also something that we have. 00:26:31
As subcommittees struggled with on both iterations of the draft. 00:26:34
And I think where we're going to need to decide as a task force, how? 00:26:42
How to clarify maybe the intent of the calendar? I think that's a good point. Are we trying to create? 00:26:47
A cultural calendar? Do we want to include events? Should we specify that we're looking at regional? 00:26:57
Days along with international and national days. And maybe this goes to your point, Vice Chair that. 00:27:04
Whatever we do, we need to make sure to have a clear message on the web page saying here's the intent of this calendar. 00:27:12
But I think that's worth a discussion with the task force. 00:27:21
You know, do we want to keep it to local and regional cultural events or do we want to expand it out? And how do we decide? 00:27:26
What to add and what to to take out I think. 00:27:37
We as a subcommittee certainly struggled with that. 00:27:40
I think also the religious question needs to be relooked at again because as our the input that we just got that some religions 00:27:48
are included, some are not and so how do we want to? 00:27:54
Parse that, do we want to include as many as possible or do we say that those are handled by other aspects in the community, those 00:28:02
religious groups that people belong to handle the religious calendars. So I think that that we need to. 00:28:10
Clarify where we are on that. 00:28:20
Yes, I, I really commend the subcommittee for plunging in again to this topic gone through several iterations and I think it is a 00:28:24
challenge. And I think having shared definitions of what cultural is, I think also taking a look at the existing calendars that 00:28:31
the city has so that we don't have duplication. And I think also keeping in mind our purpose promoting the participation of 00:28:38
underrepresented people and specific groups called out. 00:28:45
So I think all of those would be a useful discussion amongst the task force as a whole. Perhaps I also want to say that we've 00:28:53
already, the task force as a whole has already provided some guidance. In January 8th, 2024 meeting we approved recommending that 00:29:01
the city continue an annual meaningful recognition of underrepresented groups and communities including Black History Month in 00:29:09
February, Asian American and Pacific Islander Heritage Month in May, Pride Month in June. 00:29:16
Disability Pride Month in July, Latino Heritage Month September 15th to October 15th, and Native American Heritage Month in 00:29:24
November. So we've already sort of set that as something from the task force that was a recommendation. 00:29:31
To the City Council, and in fact, as we learned, there already is a practice of having some proclamations done to recognize some, 00:29:39
but not all of those months. And in fact, there's a practice where some of the proclamations include recognizing that. 00:29:47
Cultural significantly month on an annual basis without the need for the task force to come back. So I think it would be good to 00:29:56
sort of get that parsed through as well to be sort of the ground on which we're standing. And then something else that I wondered 00:30:03
is if it's going to be on the web page, how is it most useful? 00:30:09
When perhaps some of the dates change from year to year, a lunar holiday, for example, changes according to the full moons. So is 00:30:15
it useful as a calendar 30 days per month, or is it useful as a listing with perhaps dates or range of dates? So anyway, I think 00:30:22
these are all really good questions to be sort of talked through together. 00:30:30
I'm wondering just in addressing that if. 00:30:40
There could be a A and again I don't know if it's too commercial or not, but a brief. 00:30:44
Of acknowledgement each month of what what is on the calendar and along with with the the day or the location. 00:30:50
Of each month because yes, it, it's becomes impossible to, you know, I mean in, in difficult for people to understand if, if they 00:31:04
don't know what the dates are for things. 00:31:10
I, I, I, I think, I want to acknowledge that. I do think it's difficult. 00:31:21
Or folks to some folks to and I think myself to quite a while ago to. 00:31:26
See the value of. 00:31:38
Knowing nationally and internationally with other, you know, other cultural events are. 00:31:41
I think it is important to. 00:31:50
I think it's important to have a global sense as well as a local sense of what's going on. 00:31:55
You know, so I just wanted to say that too. 00:32:04
And I think it's also a good question about cultural events versus cultural significance or something, because we also know that 00:32:08
the chamber has a, a good calendar and recreation, the library, so on. So there's a lot of. 00:32:14
There's a lot of ways that this can be looked at. 00:32:22
I will say we did look to the city's special events calendar and we did not overlap with the special events calendar I. 00:32:26
I wondered when member Dino was talking about. 00:32:39
Announcements at meetings of what's going on, on the calendar. I wonder if that's something we could also tie in with the annual 00:32:45
review we've talked about for the web page. So if that's something, if we did present it in calendar form, is that something that 00:32:51
that subcommittee could also be tasked with to update annually? 00:32:58
And then we couldn't show the dates that these events and these festivities and these holidays are happening each each year. 00:33:05
So that's the thought I have on that, but. 00:33:15
That sounds like more a little more research and a lot more discussion is what I think I'm hearing. I really want to appreciate 00:33:18
the work of the subcommittee. I also want to appreciate the folks who worked on it before Tina Rao and Naja Marks. As they, as you 00:33:25
can imagine, they were also trying to figure these things out. So it's all helping us to move forward. So I think what I'd like to 00:33:33
do is propose that we continue the cultural calendar to a date uncertain. 00:33:41
And bring it back perhaps as a either an agenda item for the whole task force to talk through some of these things or potentially 00:33:49
even a study session to have us have a chance to really look at some of these things and set the groundwork. Does that sound OK? 00:33:57
OK, Clerk DI coordinator Kendall, do I need a motion for that? Motion is a motion I was always a lot cleaner in in direction. 00:34:06
OK. So I would like to move that we continue the cultural calendar to a date uncertain and appreciate the work of the 00:34:18
subcommittee. 00:34:22
Is there a second? 00:34:28
I second the motion. 00:34:31
Any further discussion? 00:34:34
And if not all those in favor, please say aye. 00:34:37
Aye. 00:34:41
The motion passed unanimously four to zero with one position vacant. All right. And now we will resume our agenda on item number 00:34:44
8B and that is a report on inclusive playgrounds and Secretary hoops will provide the report, then task force questions than any 00:34:53
public comment on this item, then task force discussion with no action. 00:35:01
This is a report. 00:35:11
Secretary Hoops. 00:35:14
Thank you. 00:35:16
And city clerk DEI coordinator Kendall, thank you. 00:35:18
Couldn't even get through the whole thing so. 00:35:24
The purpose of this presentation today is really just to provide. 00:35:27
A little bit of background and education on what an inclusive playground is and what it could look like. We this was a concept 00:35:32
that we talked about when we were discussing the. 00:35:38
Having a budget for a city improvement project and just briefly touched on it and since then I've noticed that we've had a lot of 00:35:46
questions coming from the public and so tonight I just wanted to give a brief presentation about what an inclusive playground 00:35:52
means I. 00:35:58
What exactly it aims to do and then also show some examples of inclusive playgrounds that already exist in neighboring regions and 00:36:04
and cities. 00:36:09
So with that next slide please. 00:36:16
So just bringing it back to our value statement on inclusion, we have adopted this value statement. We cultivate an environment of 00:36:20
trust and respect for all residents and visitors alike. We strive to ensure that our actions are inclusive and reflective of the 00:36:26
diverse community of which we aim to be. 00:36:31
So what is an inclusive playground? An inclusive playground is a space that provides opportunities for people of all abilities to 00:36:40
play and interact, and that's with each other. That's with the objects and activities that are featured on the playground. It 00:36:45
creates play experiences for a variety of needs and interests, and it promotes physical, cognitive, social, and emotional 00:36:51
development for children of all abilities. 00:36:57
Just to give a brief history of inclusive playgrounds because it is a newer concept. 00:37:06
And one that not everyone might be familiar with, um. 00:37:13
So I have hear from infancy, people learn through play. So this is the first way that we're interacting with the world. This is 00:37:17
the first way that we're acquiring new information, growing our cognition. And the idea was of playgrounds at all was formalized 00:37:23
in the United States in 1906 as a way to offer children a space to play that was outside the home and to be able to socialize with 00:37:29
other children, other individuals. 00:37:35
In 1990, when the Americans with Disabilities Act, or ADA, became law, it also stipulated that playgrounds must be accessible. So 00:37:41
not just a place for children to play, but also children who had disabilities. When we talk about the ADA, we are often talking 00:37:50
about what we call visible disabilities. So these might be children who. 00:37:58
Had more difficulties, Were in a wheelchair, really needed? 00:38:08
Accessible ways to enter a playground. 00:38:13
Which I've included below. So accessible play options, appropriate material beneath accessible play structures. So making sure 00:38:17
that there's safety considered when we look at these playgrounds. Maybe we're going to have a foam mat underneath, maybe we're 00:38:22
going to have a ramp so that wheelchair can come onto the playground. 00:38:28
Next slide please. So I wanted to open up this. 00:38:35
This idea to also bring in one of our value statements, which is inclusion, and talk about what it means to be accessible versus 00:38:39
inclusive. Accessibility focuses more on removing barriers for individuals with disabilities. And like I said, it's often focused 00:38:45
on physical or visible disabilities. 00:38:51
Whereas inclusion focuses on providing a meaningful experience to all users regardless of ability, so including visible and 00:38:58
invisible disabilities. And So what we can think of here is that visible disability may be again a a child who's in a wheelchair 00:39:05
versus an invisible disability, maybe a child on the autism spectrum. 00:39:13
Next slide please. So just an example of what some what some equipment that may be included on an inclusive playground pictured 00:39:22
here we have an inclusive swing so it can be accessed by children of different again with different motor abilities, different 00:39:28
abilities for getting on and off of that swing. 00:39:35
We might have some sensory play, so spaces to go into, things to touch that are a little bit different, things that are very 00:39:43
colorful and we can access them in a different way. Below we see music being integrated into the playground and it's accessible 00:39:50
and inclusive for all. 00:39:58
All the children that are standing there. 00:40:05
And then the next slide shows some more. 00:40:09
Options as well. 00:40:14
Here we have we can see children of different ages and different abilities accessing different types of play structures. So again 00:40:16
we might include some sensory activities such as the one seen up in the left hand corner. 00:40:22
A roller slide is a good example of what an inclusive playground might include, and I know we even have a roller slide at Dennis 00:40:30
the Menace Park. So these things are on playgrounds around us. And then below on the very bottom you can see an entire playground 00:40:36
that was built to be inclusive. 00:40:41
You'll see a wider slide at the bottom there, so it's more accessible for children of different abilities and just different 00:40:48
options, different ways of getting onto that play structure and interacting with it than a traditional accessible playground. 00:40:55
So here we can talk about why inclusive playgrounds are important. There's a few really good reasons. The first thing we talked 00:41:05
about, like we said in the beginning, engagement and play is important to health and development. And that's for every child and 00:41:12
it's a fundamental right for all children. It's the 1st way we interact with others. It's the 1st way we learn. 00:41:18
And so we want to make sure that that is available for every child to interact with. Just going back also to the latest census 00:41:25
data, I found that in Pacific Grove, 2.1% of our children who live here are living with a major disability. And in Monterey County 00:41:33
as a whole, 3.3% of children are living with a major disability. So just in our consideration, in our discussion of inclusion, in 00:41:41
our more recent discussion of. 00:41:48
Under represented groups including youth. 00:41:56
This is just kind of something I wanted to bring to the attention of the task force as well. 00:42:01
And then inclusive playgrounds in general provide opportunities for increased diversity, right? So we're going to. 00:42:07
Like I said before, attract people of all abilities and provide opportunities for those people to engage with one another as well. 00:42:15
And this is something that can create not just play opportunities, but awareness of others who are in our community, greater 00:42:23
understanding, greater empathy among children, which becomes greater empathy among adults as well. 00:42:30
Next slide, please. 00:42:41
Who can benefit from inclusive playgrounds? Everybody can so the again bringing the discussion to accessibility really looks at 00:42:44
making sure people with disabilities can access inclusion, make sure that every person can access and with that we have. 00:42:53
A benefit for every single person who can come on to this playground. 00:43:03
And then? 00:43:10
City Clerk Kendall, are you able to click on these links? If we were, if we wanted to look at these examples, there are some 00:43:13
really cool inclusive playgrounds that exist in our area. We have Tatum's Garden in Salinas. This was established in 2013. 00:43:21
They can't be clicked on. They are. 00:43:35
Definitely worth taking a look at. 00:43:40
Offline. 00:43:43
Soledad recently got an inclusive playground as well, it's called Orchard Lane Park. 00:43:47
Are they coming? They're not sharing. They're not. So so I'm clicking on them, but I have to actually go to the in order to share 00:44:09
it. So they're they're they're coming on for me, but but not have to stop to share and then share that. I can do that if you'd 00:44:14
like. 00:44:19
Would you like to see what they like to see, maybe one or two of them or would you like to do that offline? Sure, let's look at 00:44:25
one, OK. 00:44:28
Any potatoes garden would be a good one. OK. 00:44:32
Stop sharing here. 00:44:37
And. 00:44:40
We go, I didn't realize I wasn't sharing. I was looking at just my screen and thinking it was sharing. OK, so this is Tatum's 00:44:47
garden. Yeah. So this is just a kind of an expanded view of something that already exists here in our county. So you can kind of 00:44:54
just take a look at all the different types of equipment. You have some more traditional types of slides and structures that you 00:45:01
might see. 00:45:08
In a different playground and then kind of over there on the left you have some different options for play that is lower to the 00:45:16
ground, offers different experiences. This one's you know on up on the left is a spinning structure and then over on the right 00:45:21
seeing even more. 00:45:27
Ways to kind of go through that playground and interact. So that's definitely a very cool one, but they exist. 00:45:34
If you look back at that list too, and if you care to go and and check out the links, there's one in Santa Cruz and definitely. 00:45:41
As we get up more into the Bay Area, there are a number of inclusive playgrounds there as well. 00:45:49
Thank you, Secretary Hoops. 00:45:55
Are there any questions before we go out for public comment? 00:45:58
Seeing none, I guess my question would be what sort of coordination would there need to be with the recreational department here 00:46:06
in Pacific Grove? 00:46:10
You know to. 00:46:17
You know, collaborate with and yeah, I mean. 00:46:18
That is a great question. I think my goal tonight, because it's something that's new to our agenda, was really to just provide the 00:46:24
background of why it's a valuable. 00:46:29
Addition to a city and then maybe going forward. 00:46:37
It'd be something that we could talk about a bit more, but tonight was just for more the education on what it is. 00:46:42
Thank you. 00:46:51
Thank you. 00:46:52
So it's time for public comment. Comments and statements must pertain to inclusive playgrounds and should be addressed to the Task 00:46:54
Force, not the audience. Comments will be limited to three minutes. Will not receive task force action. Public comment is 00:47:00
encouraged if not disruptive to the meeting. And as Chair, if someone chooses to be disruptive, I will respond in a viewpoint 00:47:07
neutral manner according to Council policy. I will open public comment on inclusive playgrounds to those in person. 00:47:13
Seeing none, I'll open public comment on inclusive playgrounds to those present remotely. 00:47:22
No hands are raised. Chair hands are raised. I will now close public comment and bring Inclusive playgrounds back to the task 00:47:28
force. Is there any further discussion? 00:47:33
His parents as well as children and having everybody have a chance to play together on a level playing field, if you will so. 00:48:11
Yeah, I do. I do appreciate that. 00:48:19
Yeah. Thank you. 00:48:22
And I think it's very useful to have this as background information. I think the question about playgrounds are under the purview 00:48:24
of the Recreation Department and also the Recreation Commission. So, but I think this is and it's, it's an interesting 00:48:32
intersection as I suspect we will find where the Diversity Equity Inclusion Task Force has a purpose that's set upon us by 00:48:39
council. But there are other boards and commissions in the city committees whose work potentially overlaps or touches upon and. 00:48:47
I know that at one point there was some discussion of having sort of a meeting of different representatives or members of 00:48:55
different boards, commissions and committees around perhaps some of these bigger topics. I don't know what has happened with that, 00:49:02
but I think this could be a good example of something that would be fruitful perhaps to continue a discussion in the future. 00:49:09
Thank you. 00:49:17
Item 8C on the regular agenda is a report from the Metrics subcommittee of Vice Chair Freiberger and myself, and we'll provide a 00:49:19
brief oral report and then any task force questions. 00:49:24
OK. And. 00:49:31
Would you like to begin or would you like me to jump in? 00:49:34
I can maybe begin a little bit. We worked. It was our first meeting and it was along the lines of brainstorming the areas that 00:49:38
could come up. We first reviewed the DEI task Force framework to kind of remind ourselves of what areas we're looking at. Our 00:49:46
tasking is to promote diversity, equity, inclusion, and the participation of underrepresented groups. So how do you capture that? 00:49:54
How do you measure it? What data is important? 00:50:02
To know how we're progressing in those areas. So our discussions were around those areas. 00:50:11
How to identify the data and then also how to methods for gathering data? What what it could exist currently? What statistics? 00:50:18
Already exists, such as demographics, census information. 00:50:32
But also then other ways to gather data would be to interview key officials and perhaps even create a survey to the community to. 00:50:39
To involve and get data at a Broadway in a Broadway. 00:50:54
Yes, as the Vice Chair said, one of our purposes set upon us by Council is to monitor change and we really felt that as a tax. 00:51:00
How do you monitor change with that established exam? 00:51:12
Change is not always forward with progress. Sometimes change is things go backwards or things become negative. And so we felt that 00:51:28
that was also something that sort of how do you capture those statistics? And as the vice chair said, we looked at clearly census 00:51:35
demographic information. The school district also has demographic information and the City of Pacific Grove captures demographic 00:51:42
information on its employees and also on its City Council members. 00:51:49
One area that we had noted before and that I believe may have even come as a recommendation to council, there is no demographic 00:51:57
data collected on city volunteers, for example, members of boards, commissions and committees. I'm currently on a diversity equity 00:52:05
Inclusion Task force, a six month task force for the City of Marina. And one of the things that was discussed is how do you bring 00:52:12
diversity into elected and appointed officials and very often city volunteers get their start. 00:52:20
On Commission, a committee or a board and they get intrigued, they get interested, they want to get further involved in the city 00:52:28
and then they start perhaps thinking about running for office. And so again, if you look at city commissions, committees, boards 00:52:36
as sort of pipelines for increasing diversity and underrepresented populations engagement, that is certainly something that we 00:52:43
would want to capture as a baseline to say what is the composition of existing city boards, commissions and committees now? 00:52:51
And then how does that change overtime? So that could be monitored. Something that we had also previously discussed was there are 00:52:59
there are self reported metrics such as the census everybody fills out, collects certain strata of demographic data. Then there 00:53:06
are identities that may not be as visible and often things for gender and sexuality for example. And often it's very difficult to 00:53:14
get data on that because it is either a hidden one or a self reported one. So. 00:53:21
That's where we got into a good discussion of qualitative versus quantitative and looking for what you can measure versus looking 00:53:29
for at what people report. And so one question that we had really was part of our purpose. Well, the the reason for our purpose is 00:53:37
the city of citizens of Pacific Grove desire to improve the city's social environment. Well, what is the city's social environment 00:53:44
right now and particularly for underrepresented communities that are specifically named. 00:53:52
And that's where I think the vice chair was suggesting a survey, a very simple survey, but it could go out and say how do people 00:54:00
feel represented? How do people feel welcomed or feel that they belong? And specifically looking at underrepresented communities. 00:54:07
And then that got us into sort of thinking, what is the city's outreach to underrepresented communities? Are there specific things 00:54:14
that are done linguistically perhaps or? 00:54:22
In in using some different accessibility means, for example. So we realized again, as with many things that we look at, there's a 00:54:30
lot more that we have to learn before we can start proposing metrics. But we are going to be sort of following up with the city to 00:54:36
find out what things are collected already. 00:54:42
That we may not be aware of. Oh, I know, again, looking at the more negative side, some cities report hate crimes on an annual 00:54:50
basis and that could be something that, you know, you would monitor change. 00:54:56
So city police departments, I would say. 00:55:02
Yeah. So I think that's our report. 00:55:06
Are there any questions? 00:55:09
I'm sorry, I remember, Denise, if it's a question, this would be the the time for it. It's something for a discussion. We will do 00:55:23
public comment first. Well, I guess my, my question is, well, I guess I should go back then to. 00:55:31
There was consideration of a consultant, a consultant being brought in to do a survey of. 00:55:40
What sounds like the metrics are including the metrics of the city and I'm wondering. 00:55:51
Where that's at or if that's something that's worthwhile discussing at some point. So if it's the consultant at the Diversity 00:55:58
Equity Inclusion Task Force recommended, that will actually be touched upon at our work plan, which is the next agenda item. If 00:56:06
it's the consultant for the city's demographic survey, that was more recently, I believe, approved by City Council. 00:56:15
As far as? 00:56:23
Leading into the idea of not having elections at large. So I'm not sure which consultant it is that you're thinking of. 00:56:26
I don't know either because I just I heard that there was a consideration of consultant. It sounds like it would be what you're 00:56:35
going to bring up during the work plan. 00:56:40
The the DI task force OK. 00:56:48
But we will get to that. 00:56:51
Our next thank you. 00:56:52
Hey, if there are no other questions then I. 00:56:55
We will open it for public comment and again, statements must pertain to the Metric subcommittee and comments will be limited to 00:56:59
three minutes. Will not receive task force action. It's encouraged if not disruptive to the meeting. And as chair, if someone 00:57:06
chooses to be disruptive, I'll respond in a viewpoint neutral manner according to Council policy. And I'll open public comment on 00:57:13
the Metrics subcommittee report to those present remotely. 00:57:19
Thank you, Chair. I currently do not see any hands raised. Thank you. 00:57:28
I'll now open it to those in person. 00:57:33
And seeing none, I will now close public comment and bring the Metric subcommittee report back to the task force for any further 00:57:37
discussion. 00:57:40
All right. Thank you, Vice Chair Freiberger. We will continue our research and come back at a future time. 00:57:51
And the last item on our agenda is actually listed as item 88 on the published agenda, and that was moved during our agenda 00:57:59
review. And that's a review of the task force work plan. I'll provide a brief presentation and there will be time for questions 00:58:06
and public comment, then task force discussion with no action. Clerk, DI Coordinator Candel, would you please start the 00:58:12
PowerPoint? 00:58:19
Thank you. 00:58:33
Yes. So it is time to review our task force work plan that was adopted earlier this year. 00:58:35
Next slide, please. 00:58:41
And as always, because we want to make sure that the community and everyone has a good understanding of our purpose, we are first 00:58:43
of all test by the council to examine city policies, programs and practices, meaning those of the City of Pacific Grove, through a 00:58:51
community lens. We are all community volunteers to promote diversity, equity, inclusion, racial justice and healing. So not to 00:58:59
support, for example, we are here to promote. 00:59:06
Those things we are also here to promote the participation of underrepresented communities, some of whom have been identified by 00:59:15
council, people of color, LBGTQ, plus people with disabilities, immigrants. In our discussions, we also added youth under 17 and 00:59:23
under and economically disadvantaged persons. 00:59:31
And we are also to monitor change that occurs to diversity, equity, inclusion and racial justice within the city. 00:59:39
And finally, we're to provide feedback, guidance, strategies and recommendations. 00:59:48
To increase community engagement by underrepresented groups. So again, our focus is underrepresented communities and 00:59:54
underrepresented groups. 00:59:59
That distinguishes us from the Council, for example, who are elected to provide. 01:00:05
That to everyone, and everyone is included in their purview. 01:00:10
So you will note that provide feedback, guidance, strategies and recommendations seems to be open-ended to increase community 01:00:15
engagement. Next slide please. 01:00:20
Brings us to our powers and duties. This is what we are charged with doing. We act in an advisory capacity to the council and City 01:00:26
manager. So that is to whom we are providing our recommendations, our strategies, our feedback, and what on what topics? 01:00:34
Specifically on the topics of diversity, equity, inclusion, and racial justice as related to the City of Pacific Grove. So we act 01:00:41
as advisors, which means the council may sometimes task us with tasks to do. 01:00:49
Secondly, we recommend to the Council the adoption of such laws, rules, regulations, programs, and practices on the topics of 01:00:57
diversity, equity, inclusion, racial justice and healing that relate to the City of Pacific Grove. So we advise the Council and 01:01:04
the City manager, but we make recommendations only to the Council on these specific topics. 01:01:12
Thank you. 01:01:21
And then how does a work plan work? Well, in compliance with the Brown Act that says anytime we have a majority of our task force 01:01:22
together, we are together at an open noticed meeting, work plan is worked on, each area of the work plan is worked on and the 01:01:28
subcommittee which is 2 members, which is less than a quorum. 01:01:34
Less than a majority, The subcommittee, as you heard tonight, will research and draft recommendations or give regular updates. 01:01:41
And each time the subcommittee provides an update or a recommendation, public comment is received. 01:01:49
Then the task force will either approve or adopt the recommendation, revise it, or receive an update. 01:01:56
And then finally, with the results of our work plan, we either advise the city manager or provide recommendations to the City 01:02:03
Council. 01:02:06
Next slide, please. 01:02:10
So here is our task force work plan. It's called 20/23/2020 5:00 because we are carrying forward some items from the last work 01:02:13
plan. And the way this format is set up is we have the actual work plan item and then when or not it was approved by the task 01:02:21
force and then the subcommittee members and then the status and then any notes. 01:02:29
And so earlier this year we approved the top five items on the work plan. We also carried forward some past actions that had not 01:02:38
been completely completed. 01:02:44
So let's see, first of all was drafting the diversity and equity value statements and there was our subcommittee and that was 01:02:52
actually approved at our May 13th, 24 meeting. 01:02:58
And secondly was the cultural calendar and again our subcommittee and an update was received today. 01:03:05
Then identifying metrics and monitoring change also a subcommittee and the update was scheduled for today and it happened the DI 01:03:14
web page process and review. We have our secretary Hoops as the lead and an update was provided on May 13th and out of that came. 01:03:23
The public wish to have the opportunity to comment more upon it and the task force wish to have the opportunity to work more sort 01:03:34
of on the details of it. So a study session will be scheduled just on the web page. 01:03:41
And then finally, well, to develop and adopt the work plan. And so that was completed on March 11th, 2024. 01:03:48
So of our five items, two of which have been completed and three are still underway. 01:03:55
Our past actions, the DEI consultant selection recommendation, we had a subcommittee. 01:04:03
And that was pending city budget review was the latest update that we heard about that several months ago. 01:04:10
Secondly, was recommending that the City Council ratify into the municipal code and anti discrimination policy based on federal 01:04:18
law. You'll see when that was approved and the staff was researching whether that was completed. 01:04:24
Another approved action was recommend that the city promote community healing around the Feast of Lanterns with community partners 01:04:31
support. 01:04:36
What we discovered after that recommendation was that the role of the task force is really unclear. We don't facilitate open 01:04:42
community meetings. We provide Brown Act meetings on specific topics that are within our purview. The idea was that perhaps there 01:04:48
was some community partner who could step up and do that, but. 01:04:54
That was unclear. That's been just left hanging I believe. 01:05:01
There was a recommendation the city engage in outreach efforts to solicit feedback, especially from the Hispanic community via 01:05:07
survey on the idea of having a celebration for Hispanic Heritage Month. And that was sort of again left pending a future survey. 01:05:14
And then finally recommending that the City Council move forward with an inclusive crosswalk to welcome diversity. That was 01:05:21
submitted as a part of ACIP and it was not funded. 01:05:28
When I was looking at this, I realized that there are some other past actions that probably should be included as well. For 01:05:35
example, the Walkway of Remembrance. 01:05:40
That was actually brought forward a couple of times and I also realized that it might be helpful for the current task force as 01:05:45
well as the community to have a list of past work plans that were completed. Something that we actually talked about with a web 01:05:52
page is having some place where the community or staff could go and see every action that had been done by the task force. So if 01:06:00
the approval of the task force, I will add that to the next quarterly review. 01:06:07
Next slide, please. 01:06:17
So that's the end of our review. Now is the time for any questions, public comment and then discussion, no action. And when we get 01:06:20
into discussion, if you'd like to see the work plan again, that would be. 01:06:25
Happy to do that. 01:06:31
OK. Any questions? 01:06:33
I was well. 01:06:48
I wonder if we could see the well, we'll look at the work plan again during discussion, but. 01:06:51
I was also thinking about the consultant that we had recommended. 01:06:56
And that was last summer that we recommend the consultant and then I know you had brought this up as well. Kind of wondering. 01:07:04
Where it went? I know it was pending budget review. 01:07:15
However, I'm wondering also in light of things that have happened recently with this task force. 01:07:20
If there's a way to. 01:07:30
Pick that up again or bring it to council again, even with a little more sense of urgency, because even when looking through all 01:07:35
these the things that we've reviewed tonight, there are a lot of pieces that as. 01:07:43
Volunteer appointees I think we could use. 01:07:52
You know more. More guidance on from from a consultant. 01:07:58
So yeah, that was a thought. A question that came to mind is I wonder if there's a good way to bring that to council again or 01:08:03
recommend that it's brought to council again as an advisory committee. 01:08:08
So what I'd like to do is to take the question of sort of where is it now and see if I can ask Clerk DI Coordinator Kendall if 01:08:17
there are any updates to the idea that it was waiting for the budget process. 01:08:24
OK. 01:08:35
Right. Yeah, we have all of this. Yeah. So I don't have an update. 01:08:40
Ask that think so, but that's going to. 01:08:45
And then come back in like September with our next budget amendment where we look at additional things. So we know one thing I'm 01:09:18
not familiar with at this point is this, if we got our formal proposal from somebody and if that's a competitive proposal, what 01:09:24
the cost of that is and all that good stuff. So we might need to, you know, kind of see where that how much it was and where that 01:09:30
would fit in with any budget amendments that we take forward. So I would say that's kind of where it's at right now. I'll, I'll 01:09:37
work with. 01:09:43
Yeah, we'll work on, you know, pulling the dusting it off and taking a look at what's involved in it. 01:09:50
Thank you, City Manager. I appreciate that. 01:09:56
If there are no other questions, I do have a question since. 01:09:59
Two of us are new to the task force and haven't seen the. 01:10:04
The scope of work and the proposal, is there a chance before September that that we could review it and become familiar with it 01:10:10
and and take a look at it before it goes up before the Council? 01:10:16
Certainly. Actually, if you look in some past agenda packets, that information was provided when the task force took the 01:10:23
opportunity to. 01:10:27
And it would be, it's publicly available on the city's website. Yes, yes. And I will certainly. Yep. I'll reach out to you, Vice 01:11:05
Chair. Thank you. 01:11:09
I as well would like that that information I have a question and that is in terms of past actions. 01:11:13
What would be the next step? 01:11:24
For a couple of these recommendations which I find interesting to pursue, what would be the next step in in to bring it up? 01:11:28
In terms of a meeting or to bring it up. 01:11:39
As a proposal to you to bring up in terms of the meeting, yeah, OK, great. So after public comment, let's pull that into the 01:11:42
discussion and sort of how to sort of move some of them forward on the next step. Great. 01:11:49
OK. 01:11:57
So it's time for public comment. Comments and statements must pertain to the work plan. It should be addressed to the Task Force 01:11:58
and not the audience. Comments will be limited to three minutes. Will not receive Task force action. Public comment is encouraged, 01:12:06
if not disruptive to the meeting. As chair, if someone chooses to be disruptive, I will respond in a viewpoint neutral manner 01:12:13
according to Council policy. So I'll open public comment on the work plan. The members of the public present remotely. 01:12:20
Thank you, Chair. No hands are raised. Thank you. Now I'll open it to those in person, public comment on the work plan. To those 01:12:30
in person and seeing none, I will now close public comment and bring the work plan. 01:12:36
I will reopen public comment to those present remotely and welcome. Thank you, Chair, Inga, Lawrence and Dimmer. 01:12:46
Thank you, I actually had my hand raised at the proper time. I don't know what happened. 01:12:57
As I remember the consultant, it was a very high price tag in the $300,000 range. It was not going to go anywhere, but the DEI 01:13:04
bravely passed it to council, which didn't have a budget for it at all. And. 01:13:13
It was. 01:13:25
It was a very controversial consultant, so I mean, that's my recollection of it. So I do encourage those new members to go back 01:13:27
and actually look at videos too, to see what they can glean from it. 01:13:35
And the crosswalk actually did go to the traffic and safety and Dan Go came up with in the traffic and safety. It was like, oh, it 01:13:44
required special paint and it required special warrants and it required a whole lot of things. And so it really wasn't going 01:13:51
anywhere either. 01:13:57
So I just wanted to pass that on as me, just a member of the public and my recollections of being at all these meetings and give 01:14:05
you further places to look as in the Traffic and Safety Commission or wherever else. 01:14:14
Thank you very much. 01:14:23
Thank you. 01:14:26
No further hands are raised. Chair. 01:14:29
I will now close public comment return to the task Force and if we may have the work plan PowerPoint slide put up again, I think 01:14:32
that would be helpful. 01:14:36
One thing to note that the task force does not have a budget. Most boards and commissions and committees do not have a budget, 01:14:44
meaning we have any money we have the authority to expend. One of the city boards, commissions or committees, I believe does have 01:14:51
a budget that was approved by council, but we do not. So typically if there's a project that we want to recommend, most often the 01:14:59
project goes under the city's annual capital improvement project submittal process. 01:15:06
And then it's reviewed with all of the other types of capital improvement projects that I reviewed annually by the council who 01:15:14
also have a very limited budget. So I think that was a member of the public gave some useful information on some of the things 01:15:21
that could cause a recommendation not to be carried forward. OK. 01:15:28
Great. Umm. 01:15:36
All right. So further discussion about this, the work plan. 01:15:37
Action. 01:15:53
That involves the the outreach efforts via survey to solicit feedback, especially from the Hispanic community and it says pending 01:15:56
future survey. 01:16:00
I'm wondering how. 01:16:07
Umm, you know how? What would be the next step, if that was to go forward at all? 01:16:09
Umm, yes. So I believe this was attached to another action, which was there was real interest from the community and there being 01:16:18
some sort of a community event focused on the Hispanic community. And again, it gets into that sort of interesting as a task 01:16:26
force, we're not event planners. Typically the recreation board will be the one that will review any sort of events, recreation 01:16:33
staff, come up with events, library staff. So it was sort of. 01:16:40
What do we do with this great idea? How do we move it forward? And so one thought that was. 01:16:48
Had by that subcommittee was to have a survey done to solicit feedback on what what would be wanted in a celebration like that. We 01:16:55
as a task force, as volunteers, do not run our own surveys for the city. Typically we work through city staff if there's a survey, 01:17:02
and I know from having been city staff that one of the things you don't want to do as a city is bombard people with too many 01:17:09
surveys. So often they'll be different surveys coming out from different departments. 01:17:16
So I think if we were to discuss recommending any future survey, I think would think we would want to be as specific as possible 01:17:24
about what the goal would be, about who the audience would be, what sort of information would want to be solicited and then sort 01:17:31
of ask staff then to sort of. 01:17:38
Potentially cue that forward and I'm looking to staff for any further enlightenment or clarification. 01:17:45
I have none. OK. 01:17:54
Chairman Bo, from what you had said, I understand that the idea of having an event was. 01:17:57
Received positive feedback and that the survey The way this reads is to to identify the name or title for the celebration. Could 01:18:04
the entire recommendation the way it is be moved to. 01:18:11
Or suggested to be moved to the right organization and have them identify the name or title that would be most appropriate rather 01:18:19
than have us do do it. That that could be one way of one way of doing it. Again, that would take some, again, sort of interesting 01:18:26
legwork from our organization, from our task force to identify an organization and then figure out how to bring something like 01:18:33
this forward. I would actually say this is kind of. 01:18:39
And not all of them fit with what a Brown Act City board Commission is able to do. I think Laura could do, yeah. 01:19:20
So I think there's also how much of our work is the task force? 01:19:59
Are we working on right now, do we want to be looking back at the past saying how do we move this forward? Or do we want to be 01:20:04
looking at what the community is asking for us from us now and sort of figuring out how to how to do that? And, and I think I 01:20:10
think it's an interesting discussion. 01:20:16
I think it's it's just my nature when I see things that are still pending to one closure on absolutely, but certainly looking 01:20:29
forward-looking in the present moment, looking at what the community is requesting and suggesting I think would be our path 01:20:36
forward. Yeah, I think my my sense is just trying to get a sense of how exactly what could we do specifically, you know, be it in, 01:20:44
I don't know, a letter form or something, something specific to. 01:20:52
Addressing these things without necessarily. 01:21:00
You know, doing much more but but acknowledging, you know. 01:21:03
As a task force, yeah. And it's, again, as a task force, it's always been a bit of a struggle. Our powers and duties are to advise 01:21:10
the city manager and City Council and recommend to the City Council. So, you know, going out, working with community groups or 01:21:17
helping to promote more civility in the city. All of those things are big charges. 01:21:25
That may not necessarily fit with our our lane that we're in. And I think the name of our task force, I think. 01:21:33
The diversity, equity and inclusion, I think community members and others look to us to take responsibility for that within the 01:21:44
entire city. But again, we are council appointees, so our role is to recommend and to advise. 01:21:52
And it's, it's, it's, it's a, it's a very interesting position to be in. There's not when we first started as a task force, there 01:22:01
are not a lot of diversity, equity, inclusion committees set up across. It was hard to find some sort of parallels and some 01:22:09
models. And yeah, so these are all great questions. I think these really are. 01:22:17
Thank you. 01:22:26
I think. 01:22:28
Something we've talked about before too, and something that is a challenge of our task force is that a lot of the charges we have 01:22:29
are. 01:22:34
Slow going. We, we don't come out with, you know, we set out to do something. It's done, you know, we put it on the agenda. It's 01:22:41
done. So many of the things that we end up with in our work plan and on our agenda. 01:22:47
Are have to come back we have to come back to them over and over again because it's a constant kind of work in progress to figure 01:22:55
out metrics to figure out you know who who it is who are underrepresented groups all these things that we. 01:23:03
Are working on are also growing and changing all the time so even in considering that when we're looking at the past actions we 01:23:13
may be in a place now where yeah it is better to take what the community is asking for now I. 01:23:20
With the recognition that I think you know, specifically when we're talking about the consultant, there are certain things that 01:23:29
are going to. 01:23:33
We might need to carry forward with us in order to be able to kind of stay in our lane and have our our work on our work plans and 01:23:38
have our community needs met. 01:23:43
But yeah, I think that's always, I think that's definitely like a frustration I've had. I know it's something we've talked about 01:23:50
at other meetings, right? Like you said, can we just write a letter and move forward? It feels like we want to have a. 01:23:56
Projects done and. 01:24:05
I think we don't always work exactly in that capacity the same way that other committees might. 01:24:07
Yeah. And I also think that something that just sort of struck me was one of the things we had asked about was to get more 01:24:13
information, for example, on the city's ADA transition plan, which is something that all cities work on and they work on sort of 01:24:18
continuously. 01:24:23
And I think that sometimes, perhaps the city's. 01:24:28
City staff may not necessarily see us as a resource to help support their work, to help provide a citizen's perspective in a in 01:24:33
that would complement public comments at meetings. And so I think that I think we also had this discussion around the idea of the 01:24:41
city contract for the demographer and the city moving towards moving away from at large elections, that this really has to do with 01:24:48
underrepresented people. And is there a role for the task force? 01:24:56
To advise the City Council to, to somehow assist the City Council in the work they're doing with that. So that's sort of assisting 01:25:04
the staff with the ADA transition plan, assisting the. 01:25:10
And I don't mean, you know, rolling up our sleeves and getting in there writing reports or something, but is there some way that 01:25:15
we could provide some additional perspective that would be helpful? 01:25:19
Yeah, I, I guess what I would. I guess what I would ask is. 01:25:26
Is there is there a way or is it feasible at all for us as a task force to reach out to various entities? OK. And if we're going 01:25:34
to give the city staff information, you know, is it is it is it within our purview to reach out ourselves, you know, take on some 01:25:44
action and then go to the city and say this is what we found? 01:25:54
You know, in terms of. 01:26:04
Whatever. I mean, I don't know if that's too vague or not, but I mean, I'm just thinking about what what's doable here for us as a 01:26:07
task force. 01:26:11
Yeah, and I think that's an interesting question. As a Brown ACT body, we only take action together in public. So for any member 01:26:16
of our task force to be charged with doing something that is going out officially representing the task force and the city, 01:26:23
connecting with another organization for something like that, I think we'd have to sort of think about what our role is and how 01:26:29
how we would do it within our framework of being a Brown Act committee. But you're making me think of something, which is we 01:26:36
started off last year by inviting. 01:26:42
Organizations in to make presentations and the presentations were that were to inform us about diversity, equity and inclusion 01:26:49
actions taken by other organizations in the city and in the region, but they were also an opportunity to inform the public. So the 01:26:56
first one was Monterey Salinas Transit and they talked about their role and their initiatives. And we we've had some other, we 01:27:04
heard from the city IT staff about accessibility on the website. We heard about some of those things. 01:27:11
One of the things that it just occurred to me is that as we're looking at our web page, which is on our task force work plan, we 01:27:19
are going to be identifying some community groups to be resources. And I wonder if a new round of presentations perhaps from some 01:27:25
of those community groups might be informative for us and might also be informative for the public and start making you know some 01:27:32
of those those connections. So that may be something that we may want to think about shifting the focus with presentations and, 01:27:38
and having more of a. 01:27:44
Community group and again, it's, it's usually the way presentations are done for our task force. It's not a full blown question 01:27:51
and answer type thing. It's more they provide information to us and then we have the opportunity to sort, take it in and absorb it 01:27:57
and then work it into our works. So could be a possibility. 01:28:03
Let's see now it's June, July, August, September. So I would say September would be our next review of our work plan. 01:28:11
And we'll have, we'll have more information with it and we will, we'll see how it goes. All right. Well, thank you all very much. 01:28:18
I appreciate the discussion and the good thinking. The next Diversity, Equity Inclusion Task Force meeting will be July 8th, 2024 01:28:25
at 6:00 PM and I will adjourn the meeting at 7:28 PM. 01:28:33
Thank you. 01:28:42
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I'd like to call the June 10th, 2024 regular meeting of the City of Pacific Groves Diversity, Equity and Inclusion Task Force to 00:00:25
order at 6:00 PM. 00:00:30
City Clerk DEI Coordinator Kendall, will you please take A roll call vote? 00:00:36
Thank you, Chair Bowie present. 00:00:42
Vice Chair Freiberger. 00:00:46
President, Secretary, Hoops President and Member Donay. 00:00:47
All are present. 00:00:54
Thank you. 00:00:56
Item number two is the approval of our agenda. Our meeting road map published 72 hours before each meeting online and in print, so 00:00:57
the public knows what items the task force will be discussing. New items cannot be added to the agenda. However, item 2 provides 00:01:05
the task force an opportunity to review the agenda for any changes. I wanted to note one correction and propose one change. I 00:01:13
would like to note that, and I apologize. I did review this draft before it went out. 00:01:20
On item 8. On item 8, there are two C's. The second C should be a D. 00:01:28
For the draft cultural calendar, that should be item 8D, and secondly, because that is an action item and the rest are reports or 00:01:36
updates, I'd like to propose that we swap item 8D for item 8A. That is, we would go after our consent agenda. The first item would 00:01:46
be the draft cultural calendar, get us while we're fresh, and then the second item would be inclusive playgrounds. The third item 00:01:55
would be the metric subcommittee, and the 4th item would be the DEI Task Force work plan. 00:02:04
So you've heard my correction and my proposed change to the agenda. Would anybody like to make a motion to approve the agenda as 00:02:16
amended? 00:02:21
I make a motion that the agenda be approved as amended. Is there a second second? 00:02:28
Thank you. All of those in favor, please say aye, aye. All right. The vote is unanimous, 4 to 0, with one position vacant. 00:02:34
Item number three on the agenda is presentations and there is no presentation scheduled for tonight. 00:02:47
Item number four is Task force and staff announcements. City related items only. Are there any task force announcements? 00:02:54
Vice Chair Freiburger. 00:03:09
Did you have an announcement? 00:03:11
Yes, briefly. After last week's meeting and the types of discourse that I heard, I Friday went home Thursday and Friday took a 00:03:16
workshop and was certified in. 00:03:28
Inventory on inclusive behavior called the IBI the Inclusive behavior inventory. 00:03:41
It's a self-assessment that people can take to look at their own behavior, their own beliefs and how they could improve, areas of 00:03:48
improvement and areas of strength in how to communicate and behave inclusively. 00:03:56
So if there's interest in that, I am happy to make a full presentation another time. Thank you. 00:04:05
Are there any other task force announcements? 00:04:13
Member Donate. 00:04:17
Well, I think you're going to make a a formal presentation about this being Pride month and. 00:04:20
First of all, I guess I should say that this morning's flag raising pride flag raising was, was to me really moving and, and, and 00:04:30
powerful. And the fact I would say probably 40 to 50 people showed up was. 00:04:37
You know. 00:04:47
Had had a real impact certainly for me and I think for others too. So I want to acknowledge and congratulate the city of Pacific 00:04:49
Grove in in turning out for that and supporting it I. 00:04:56
And. 00:05:05
I. 00:05:07
Also want to give us a shout out to to all of the Pride community, but I was also wanting to acknowledge specifically the 00:05:09
transgender community. 00:05:15
And. 00:05:25
Did a little bit of homework on. 00:05:26
One thing certainly that's important to transgender community, and that is all gender. 00:05:30
Bathrooms in the city and I understand that. 00:05:36
The library does have an all gender bathroom and I appreciate the fact that the city has acknowledged that and as is possible or 00:05:42
practical, I think, you know, any other efforts on the part of the city to to include more at all gender bathrooms I think would 00:05:50
really be appreciated. So. 00:05:58
Yeah. I think that's, I think that's all I have to say for the moment. 00:06:09
Thank you. 00:06:14
Yes, thank you. And I also do want to recognize Pride Month. I want to thank the Council for the proclamation and I want to 00:06:18
recognize that thank with the support of city staff and outside agencies and jurisdictions as well as community members, we had a 00:06:26
very inspiring and welcoming flight Pride flag raising, and we were able to hear from some members of our community, including a 00:06:34
person who said that they had been subject to homophobic remarks when they first came to Pacific Grove. 00:06:42
And they were very glad to be there this morning and feel welcomed and included. So it was a special day. Thank you to everyone 00:06:51
who made it happen. 00:06:55
Are there any staff announcements? I know staff announcements, Chair. Thank you. 00:07:00
Could I make an? 00:07:07
Yeah. Well, I just want to acknowledge and we'll talk about this, about the cultural calendar, but I did want to acknowledge some 00:07:10
of the specific activities that are going to be going on this month in June. 00:07:16
In Pacific Grove as well as in the on the peninsula and then in the area, certainly this is June. Juneteenth will be celebrated 00:07:24
the 15th of June. 00:07:30
Umm, there's the International Day for Countering Hate Speech. 00:07:36
There's there's Father's Day. 00:07:41
And there's also the Monterey Bonsai Show, the Marina Multicultural Festival, the Palenque Arts Festival in Seaside. There's the 00:07:44
Monterey Peninsula Pride Parade and Celebration, as well as the Santa Cruz Pride Celebration and the Pride Land, which is in 00:07:52
Hollister in San Benito County, So. 00:07:59
Thank you. Thank you. 00:08:08
Item number 5 is council liaison announcements. Are there any announcements? 00:08:11
No, no announcements. I don't see Council member, Fedorian. 00:08:18
Thank you. 00:08:25
Item number six is general public comment and members of the public may comment on any matter not on the agenda that is subject to 00:08:27
the jurisdiction of the Diversity, Equity and Inclusion Task Force. Comments from the public are limited to three minutes and will 00:08:34
not receive task force action once public comment is closed. Matters may be referred to staff for response or follow up and public 00:08:42
comment should be addressed to the task force and not the audience. And as published on all city agendas are the rules for. 00:08:49
Disruptive or non disruptive behavior. 00:08:57
Speakers must adhere to the time limits, using the time keeping lights or countdown as a guide, and red means that your time has 00:09:02
ended. 00:09:05
So I'll now open general public comment to members of the public present in person. 00:09:10
Seeing none, I'll close general public comment in person, and I'll open general public comment to members of the public present 00:09:17
remotely. 00:09:21
Thank you, Chair. Beth, you have the floor. 00:09:26
Welcome. 00:09:31
Hi, thank you. I just wanted to say thank you so much for the Pride flag raising celebration this morning. I'm sorry I was unable 00:09:34
to be there because I was flying back from Texas for a family wedding, but I heard it was well attended and really appreciate the 00:09:43
coordination. And for anyone else who is interested, on the Monterey Peninsula Pride website, we do have a calendar of LGBTQIA 00:09:52
plus events going on throughout the month and you can go to ourwebsite@peninsulapride.org and look at. 00:10:01
Any of the events occurring this month. 00:10:10
That are LGBTQIA plus related. Thank you. 00:10:12
Thank you. 00:10:18
See no other hands raised. 00:10:21
Thank you. 00:10:24
I'll now close general public comment to members of the public present remotely. 00:10:25
Item number seven is the consent agenda. This deals with routine and non controversial matters. Members of the task force, staff 00:10:31
and public may remove an item from the consent agenda. If moved, it will be moved to the end of the agenda. Have there been any 00:10:37
item removal requests? 00:10:42
No chair. 00:10:50
Seeing none, is there a motion to approve the consent agenda? 00:10:52
I move to approve the consent agenda. Is there a second I 2nd? 00:10:56
We have a motion and a second. All those in favor, please say aye aye. The vote is unanimous, 4 to 0, with one position vacant. 00:11:01
The May 13th, 2024 minutes of the DEI Task Force have been approved. 00:11:12
And for those who are following the agenda, we have changed the agenda order around and item number 8A is now item agenda number. 00:11:19
Was item agenda #8 D and that is going to be the draft cultural calendar. Secretary Hoops and Member Donay will provide the 00:11:30
report. Then there will be task force questions than any public comment on this item. Then task force action. 00:11:38
Secretary Hoops and member donate. Would you like to begin your presentation? 00:11:50
Yes, Thank you, Chair. 00:11:56
So the cultural calendar that we'll be looking at tonight, as it says in the agenda is a draft. We had a presentation on the draft 00:11:59
cultural calendar from a previous subcommittee and it was reviewed by the task force in August of 2023. And at that time the task 00:12:06
force recommended that the. 00:12:14
The calendar, the draft calendar be reviewed once more brought back as an agenda item. And so member Danae and I have kind of 00:12:23
tried to hone in on some of the local events that are occurring that focus on underrepresented groups in our area. And then also 00:12:31
have added back in some of the international and national events that are occurring in an effort to kind of pare down the original 00:12:38
cultural calendar, which was. 00:12:46
Wonderful and very extensive and we have also used as a model and are just bringing back a more paired down version to share 00:12:54
today. The goal with the draft cultural calendar is that eventually it is also shared on the DEI website so that it is available. 00:13:00
And so with that we also are presenting it as something that we know will be kind of a working calendar and is open and subject to 00:13:07
change. 00:13:13
So maybe what we can do, oh, everybody has it in front of them. 00:13:22
Shall we also? 00:13:26
Present it or. 00:13:27
Yes. 00:13:30
I think it could be helpful if there's a PowerPoint or a presentation just so it can be seen. It is added into the agenda packet. 00:13:31
So I don't know if there's a way to cast it or we can kind of just review it month by month too. I, I can bring it up. Wonderful. 00:13:40
I can try to make it bigger for everyone's viewing. Otherwise it is included in the agenda packet, so we can kind of just go 00:13:52
through it now and then I. 00:13:57
Receive feedback from the task force. 00:14:05
Oh, thank you wonderful very much. 00:14:09
OK. So we have broken this down month by month. We don't have specific dates added because a lot of these are going to the dates 00:14:12
will change year by year, but we want to definitely recognize what. 00:14:19
To look for in the the months of the year, so under January, we have added Korean American Day, Martin Luther King Junior Day, the 00:14:27
National Day of Racial Healing. And this is I'll let you speak on that. This is a local. 00:14:35
Yeah, this. Yeah, it's as it says it's, it is. And I don't, I am, I'm sorry. I don't know the specifics of where or exactly, you 00:14:45
know, as you say, the dates may change, but this is also something that has been acknowledged as an event on the Monterey 00:14:52
Peninsula. 00:14:58
As is the following homelessness Monterey County point in Time St. Count. 00:15:06
We have the ending of Kwanzaa in January and the UN Holocaust Remembrance Day. 00:15:12
Going on to February, we have National Freedom Day, Lunar New Year. 00:15:20
Black and Miss Film Festival Black History Month Black indigenous people of color voices at Miss. 00:15:26
In March we have Women's History Month, International Women's Day, On the Road to Hope and Joy, a workshop at PG Adult School, 00:15:35
Farm Workers Awareness Week and World Down syndrome Day. 00:15:40
In April it celebrate Diversity Month, Emancipation Day, World Autism Awareness Day, the Asian Cultural show at MPC. 00:15:47
The festival of languages, cultures and ideas. The Moonflower Festival. 00:15:56
The Oaxaca Gala gets a cultural festival, the College of Health and Sciences and Human Services diversity celebration at CSU MB. 00:16:01
In May we have Mayday slash International Workers Day, the International Day Against Homophobia, Transphobia and Biphobia. 00:16:13
We have Mother's Day, the Walk of Remembrance in Pacific Grove, Red Dress Day for indigenous people, and de Colores for advanced 00:16:22
farm worker advocacy. We did also receive public comment about an A National Day of recognition of older Americans in May, so I 00:16:31
did want to acknowledge that comment as well. That may be one that we want to add on to our calendar. 00:16:39
And then June actually remember Donnell has always has already reviewed these days, but we have added these here. 00:16:51
Yeah, two things. One is actually to to add the pride flag raising a ceremony in Pacific Grove as another event. And I should just 00:17:00
say that that some of these which I planned to look at, I will try to include the specific cities that these are going to occur 00:17:10
because I, I'm realizing some of these. 00:17:20
Events don't have the locations attached to them, so. 00:17:30
OK, moving forward to July, we have Disability Pride Month, the Oban Festival and the International Non Binary People's Day. 00:17:36
In August, International Day of the World's Indigenous People, International Day of People of African Descent, we have the 00:17:47
Watsonville Strawberry Festival. Here locally, International Youth Day and Women's Equality Day. 00:17:53
In September we have the Latinx Heritage and National Hispanic Heritage Month, which starts September 15th and goes through 00:18:02
October 15th. 00:18:06
In October, we also have Global Diversity Awareness Month, National Disability Employment Awareness Month, Rosh Hashanah, Yom 00:18:13
Kippur, Indigenous Peoples Day and International Pronouns Day. In November, the National Native American Heritage Month, the 00:18:19
Transgender Day of Remembrance, Native American Heritage Day, and in December an International Human Rights Day, the beginning of 00:18:26
Kwanzaa and Hanukkah. 00:18:32
That is our presentation of the calendar we have drafted thus far. 00:18:51
Thank you. And just to as, as a member Hoop said, is that this is a, you know, ongoing. So we're certainly open to other people's 00:18:55
suggestions for additions. And I think we're both looking at the ways, you know, some of the additions we can make to it too. 00:19:04
We're not. 00:19:19
For instance, the 4th of July. 00:19:21
If you were living abroad, that would be a huge celebration that people. 00:19:23
C is an American culture. 00:19:27
So I think we. 00:19:46
I I hear that and we we were trying to. 00:19:50
Pair it down from all holidays to include those holidays that. 00:19:53
Aligned with the the mission of the DI task force in uplifting underrepresented communities, but this is certainly an area where, 00:19:59
as member Dino said, I think this is a good time to. 00:20:06
To revisit that and. 00:20:15
Decide as a task force. Or you know, take a look at it as a task force. 00:20:17
How are those underrepresented communities represented by by the calendar, just as we've been doing by the webpage, so. 00:20:22
See maybe other page. 00:20:33
If they're engaged on. 00:20:34
Yeah, that was my question was about how. 00:20:42
How you as a subcommittee's defined cultural and what I think I heard you say was going back to our original purpose, which 00:20:46
included promoting the participation of underrepresented communities. So what is, is that a fair way to say that's the definition 00:20:53
of cultural? That was the goal of this particular cultural calendar in keeping with the goal of the web page that was kind of our 00:21:00
understanding of. 00:21:07
What we wanted to design the calendar to feature. 00:21:15
We may be wrong and we're open to no, that was, that's good, that's good in our questioning party. Yeah, it's good to get in. 00:21:21
That up front in the framework. 00:21:31
Explanation would answer any questions that might come up. 00:21:35
Are there any other questions for the for the subcommittee? 00:21:42
If I could just say I. 00:21:48
I think the idea is also to acknowledge. 00:21:51
That it's not just the events inside the city limits of Pacific Grove, but it's also the peninsula, it's also the regional area, 00:21:59
which I think as well. 00:22:04
Would be is is important to and again to address? 00:22:12
People's groups seen as underrepresented. 00:22:19
Thank you and you did read my mind because that was a question that I had just about whether it was within Monterey Peninsula, 00:22:23
Monterey County it sounds looks as though it's in the tri-county. So thank you. I appreciate that. That's appreciate that and I 00:22:29
think we will go into public comment now. 00:22:35
And then we'll have a chance to have discussion after public comment. So it is time for public comment. Comments and statements 00:22:41
must pertain to the draft cultural calendar and should be addressed to the Task Force. Comments will be limited to three minutes. 00:22:48
Will not receive task force action. Public comment is encouraged, if not disruptive to the meeting. As chair, if someone chooses 00:22:55
to be disruptive, I will respond in a viewpoint neutral manner according to Council policy. 00:23:02
I will open public comment on the draft cultural calendar to those present remotely. 00:23:10
Thank you. 00:23:17
Chair Inca Lawrence and Dumer welcome. 00:23:17
Thank you very much. I am really struggling to grapple if this is a cultural calendar, a cultural events calendar, whether it's 00:23:23
global as an international, local, national, international, day of the month, month of the month, year. And in the religious ones, 00:23:33
well, you have certain religious ones, but what about Hindu, Muslim? 00:23:44
Buddha Smong, all of these that including even while Christianity is a little more widespread, but I'm saying it's like what are 00:23:54
the parameters and. 00:24:01
Why strawberries and not artichokes? I don't understand the what's really inclusive, what's exclusive, what's whatever. I mean, 00:24:10
this is. 00:24:16
This you paired it down, but you paired it down in the most bizarre way in my mind. So I don't know quite what to do with this. 00:24:23
And yes, I added in the older person's month because that's a Biden President Biden declared that and, and the oceans, oceans is, 00:24:31
is from Noah and our national marine sanctuary. And so it's, it's kind of I'm I'm, I really don't understand. And I think you need 00:24:39
to really set different parameters. 00:24:46
On how inclusive or exclusive you want to be on all of these different things and what you're choosing because I'm. 00:24:55
And we do have a special events calendar in the city that actually has different specific special events, so. 00:25:05
Ah, possibly some coordination with that? I don't know. I I'm still not quite sure what. 00:25:17
Your design here is, I mean, I'd love to figure it out and I'd love you to to bring it up. So it was pretty clear, but I'm having 00:25:24
trouble and I consider myself pretty inclusive of everything, so. 00:25:32
I don't know what to say. Thank you very much and please work on it. It's not ready for prime time. Thank you very much. Thank 00:25:41
you. 00:25:47
No further hands are raised. Chair. 00:25:54
And I'll. 00:25:57
Open public comment for those in person. 00:25:59
And seeing none, I'll close public comment. 00:26:02
And bring it back to the task force for a discussion. 00:26:07
Who would like to begin? 00:26:16
I can begin. 00:26:18
I think that comment is. 00:26:23
A fair challenge and I think. 00:26:26
It is also something that we have. 00:26:31
As subcommittees struggled with on both iterations of the draft. 00:26:34
And I think where we're going to need to decide as a task force, how? 00:26:42
How to clarify maybe the intent of the calendar? I think that's a good point. Are we trying to create? 00:26:47
A cultural calendar? Do we want to include events? Should we specify that we're looking at regional? 00:26:57
Days along with international and national days. And maybe this goes to your point, Vice Chair that. 00:27:04
Whatever we do, we need to make sure to have a clear message on the web page saying here's the intent of this calendar. 00:27:12
But I think that's worth a discussion with the task force. 00:27:21
You know, do we want to keep it to local and regional cultural events or do we want to expand it out? And how do we decide? 00:27:26
What to add and what to to take out I think. 00:27:37
We as a subcommittee certainly struggled with that. 00:27:40
I think also the religious question needs to be relooked at again because as our the input that we just got that some religions 00:27:48
are included, some are not and so how do we want to? 00:27:54
Parse that, do we want to include as many as possible or do we say that those are handled by other aspects in the community, those 00:28:02
religious groups that people belong to handle the religious calendars. So I think that that we need to. 00:28:10
Clarify where we are on that. 00:28:20
Yes, I, I really commend the subcommittee for plunging in again to this topic gone through several iterations and I think it is a 00:28:24
challenge. And I think having shared definitions of what cultural is, I think also taking a look at the existing calendars that 00:28:31
the city has so that we don't have duplication. And I think also keeping in mind our purpose promoting the participation of 00:28:38
underrepresented people and specific groups called out. 00:28:45
So I think all of those would be a useful discussion amongst the task force as a whole. Perhaps I also want to say that we've 00:28:53
already, the task force as a whole has already provided some guidance. In January 8th, 2024 meeting we approved recommending that 00:29:01
the city continue an annual meaningful recognition of underrepresented groups and communities including Black History Month in 00:29:09
February, Asian American and Pacific Islander Heritage Month in May, Pride Month in June. 00:29:16
Disability Pride Month in July, Latino Heritage Month September 15th to October 15th, and Native American Heritage Month in 00:29:24
November. So we've already sort of set that as something from the task force that was a recommendation. 00:29:31
To the City Council, and in fact, as we learned, there already is a practice of having some proclamations done to recognize some, 00:29:39
but not all of those months. And in fact, there's a practice where some of the proclamations include recognizing that. 00:29:47
Cultural significantly month on an annual basis without the need for the task force to come back. So I think it would be good to 00:29:56
sort of get that parsed through as well to be sort of the ground on which we're standing. And then something else that I wondered 00:30:03
is if it's going to be on the web page, how is it most useful? 00:30:09
When perhaps some of the dates change from year to year, a lunar holiday, for example, changes according to the full moons. So is 00:30:15
it useful as a calendar 30 days per month, or is it useful as a listing with perhaps dates or range of dates? So anyway, I think 00:30:22
these are all really good questions to be sort of talked through together. 00:30:30
I'm wondering just in addressing that if. 00:30:40
There could be a A and again I don't know if it's too commercial or not, but a brief. 00:30:44
Of acknowledgement each month of what what is on the calendar and along with with the the day or the location. 00:30:50
Of each month because yes, it, it's becomes impossible to, you know, I mean in, in difficult for people to understand if, if they 00:31:04
don't know what the dates are for things. 00:31:10
I, I, I, I think, I want to acknowledge that. I do think it's difficult. 00:31:21
Or folks to some folks to and I think myself to quite a while ago to. 00:31:26
See the value of. 00:31:38
Knowing nationally and internationally with other, you know, other cultural events are. 00:31:41
I think it is important to. 00:31:50
I think it's important to have a global sense as well as a local sense of what's going on. 00:31:55
You know, so I just wanted to say that too. 00:32:04
And I think it's also a good question about cultural events versus cultural significance or something, because we also know that 00:32:08
the chamber has a, a good calendar and recreation, the library, so on. So there's a lot of. 00:32:14
There's a lot of ways that this can be looked at. 00:32:22
I will say we did look to the city's special events calendar and we did not overlap with the special events calendar I. 00:32:26
I wondered when member Dino was talking about. 00:32:39
Announcements at meetings of what's going on, on the calendar. I wonder if that's something we could also tie in with the annual 00:32:45
review we've talked about for the web page. So if that's something, if we did present it in calendar form, is that something that 00:32:51
that subcommittee could also be tasked with to update annually? 00:32:58
And then we couldn't show the dates that these events and these festivities and these holidays are happening each each year. 00:33:05
So that's the thought I have on that, but. 00:33:15
That sounds like more a little more research and a lot more discussion is what I think I'm hearing. I really want to appreciate 00:33:18
the work of the subcommittee. I also want to appreciate the folks who worked on it before Tina Rao and Naja Marks. As they, as you 00:33:25
can imagine, they were also trying to figure these things out. So it's all helping us to move forward. So I think what I'd like to 00:33:33
do is propose that we continue the cultural calendar to a date uncertain. 00:33:41
And bring it back perhaps as a either an agenda item for the whole task force to talk through some of these things or potentially 00:33:49
even a study session to have us have a chance to really look at some of these things and set the groundwork. Does that sound OK? 00:33:57
OK, Clerk DI coordinator Kendall, do I need a motion for that? Motion is a motion I was always a lot cleaner in in direction. 00:34:06
OK. So I would like to move that we continue the cultural calendar to a date uncertain and appreciate the work of the 00:34:18
subcommittee. 00:34:22
Is there a second? 00:34:28
I second the motion. 00:34:31
Any further discussion? 00:34:34
And if not all those in favor, please say aye. 00:34:37
Aye. 00:34:41
The motion passed unanimously four to zero with one position vacant. All right. And now we will resume our agenda on item number 00:34:44
8B and that is a report on inclusive playgrounds and Secretary hoops will provide the report, then task force questions than any 00:34:53
public comment on this item, then task force discussion with no action. 00:35:01
This is a report. 00:35:11
Secretary Hoops. 00:35:14
Thank you. 00:35:16
And city clerk DEI coordinator Kendall, thank you. 00:35:18
Couldn't even get through the whole thing so. 00:35:24
The purpose of this presentation today is really just to provide. 00:35:27
A little bit of background and education on what an inclusive playground is and what it could look like. We this was a concept 00:35:32
that we talked about when we were discussing the. 00:35:38
Having a budget for a city improvement project and just briefly touched on it and since then I've noticed that we've had a lot of 00:35:46
questions coming from the public and so tonight I just wanted to give a brief presentation about what an inclusive playground 00:35:52
means I. 00:35:58
What exactly it aims to do and then also show some examples of inclusive playgrounds that already exist in neighboring regions and 00:36:04
and cities. 00:36:09
So with that next slide please. 00:36:16
So just bringing it back to our value statement on inclusion, we have adopted this value statement. We cultivate an environment of 00:36:20
trust and respect for all residents and visitors alike. We strive to ensure that our actions are inclusive and reflective of the 00:36:26
diverse community of which we aim to be. 00:36:31
So what is an inclusive playground? An inclusive playground is a space that provides opportunities for people of all abilities to 00:36:40
play and interact, and that's with each other. That's with the objects and activities that are featured on the playground. It 00:36:45
creates play experiences for a variety of needs and interests, and it promotes physical, cognitive, social, and emotional 00:36:51
development for children of all abilities. 00:36:57
Just to give a brief history of inclusive playgrounds because it is a newer concept. 00:37:06
And one that not everyone might be familiar with, um. 00:37:13
So I have hear from infancy, people learn through play. So this is the first way that we're interacting with the world. This is 00:37:17
the first way that we're acquiring new information, growing our cognition. And the idea was of playgrounds at all was formalized 00:37:23
in the United States in 1906 as a way to offer children a space to play that was outside the home and to be able to socialize with 00:37:29
other children, other individuals. 00:37:35
In 1990, when the Americans with Disabilities Act, or ADA, became law, it also stipulated that playgrounds must be accessible. So 00:37:41
not just a place for children to play, but also children who had disabilities. When we talk about the ADA, we are often talking 00:37:50
about what we call visible disabilities. So these might be children who. 00:37:58
Had more difficulties, Were in a wheelchair, really needed? 00:38:08
Accessible ways to enter a playground. 00:38:13
Which I've included below. So accessible play options, appropriate material beneath accessible play structures. So making sure 00:38:17
that there's safety considered when we look at these playgrounds. Maybe we're going to have a foam mat underneath, maybe we're 00:38:22
going to have a ramp so that wheelchair can come onto the playground. 00:38:28
Next slide please. So I wanted to open up this. 00:38:35
This idea to also bring in one of our value statements, which is inclusion, and talk about what it means to be accessible versus 00:38:39
inclusive. Accessibility focuses more on removing barriers for individuals with disabilities. And like I said, it's often focused 00:38:45
on physical or visible disabilities. 00:38:51
Whereas inclusion focuses on providing a meaningful experience to all users regardless of ability, so including visible and 00:38:58
invisible disabilities. And So what we can think of here is that visible disability may be again a a child who's in a wheelchair 00:39:05
versus an invisible disability, maybe a child on the autism spectrum. 00:39:13
Next slide please. So just an example of what some what some equipment that may be included on an inclusive playground pictured 00:39:22
here we have an inclusive swing so it can be accessed by children of different again with different motor abilities, different 00:39:28
abilities for getting on and off of that swing. 00:39:35
We might have some sensory play, so spaces to go into, things to touch that are a little bit different, things that are very 00:39:43
colorful and we can access them in a different way. Below we see music being integrated into the playground and it's accessible 00:39:50
and inclusive for all. 00:39:58
All the children that are standing there. 00:40:05
And then the next slide shows some more. 00:40:09
Options as well. 00:40:14
Here we have we can see children of different ages and different abilities accessing different types of play structures. So again 00:40:16
we might include some sensory activities such as the one seen up in the left hand corner. 00:40:22
A roller slide is a good example of what an inclusive playground might include, and I know we even have a roller slide at Dennis 00:40:30
the Menace Park. So these things are on playgrounds around us. And then below on the very bottom you can see an entire playground 00:40:36
that was built to be inclusive. 00:40:41
You'll see a wider slide at the bottom there, so it's more accessible for children of different abilities and just different 00:40:48
options, different ways of getting onto that play structure and interacting with it than a traditional accessible playground. 00:40:55
So here we can talk about why inclusive playgrounds are important. There's a few really good reasons. The first thing we talked 00:41:05
about, like we said in the beginning, engagement and play is important to health and development. And that's for every child and 00:41:12
it's a fundamental right for all children. It's the 1st way we interact with others. It's the 1st way we learn. 00:41:18
And so we want to make sure that that is available for every child to interact with. Just going back also to the latest census 00:41:25
data, I found that in Pacific Grove, 2.1% of our children who live here are living with a major disability. And in Monterey County 00:41:33
as a whole, 3.3% of children are living with a major disability. So just in our consideration, in our discussion of inclusion, in 00:41:41
our more recent discussion of. 00:41:48
Under represented groups including youth. 00:41:56
This is just kind of something I wanted to bring to the attention of the task force as well. 00:42:01
And then inclusive playgrounds in general provide opportunities for increased diversity, right? So we're going to. 00:42:07
Like I said before, attract people of all abilities and provide opportunities for those people to engage with one another as well. 00:42:15
And this is something that can create not just play opportunities, but awareness of others who are in our community, greater 00:42:23
understanding, greater empathy among children, which becomes greater empathy among adults as well. 00:42:30
Next slide, please. 00:42:41
Who can benefit from inclusive playgrounds? Everybody can so the again bringing the discussion to accessibility really looks at 00:42:44
making sure people with disabilities can access inclusion, make sure that every person can access and with that we have. 00:42:53
A benefit for every single person who can come on to this playground. 00:43:03
And then? 00:43:10
City Clerk Kendall, are you able to click on these links? If we were, if we wanted to look at these examples, there are some 00:43:13
really cool inclusive playgrounds that exist in our area. We have Tatum's Garden in Salinas. This was established in 2013. 00:43:21
They can't be clicked on. They are. 00:43:35
Definitely worth taking a look at. 00:43:40
Offline. 00:43:43
Soledad recently got an inclusive playground as well, it's called Orchard Lane Park. 00:43:47
Are they coming? They're not sharing. They're not. So so I'm clicking on them, but I have to actually go to the in order to share 00:44:09
it. So they're they're they're coming on for me, but but not have to stop to share and then share that. I can do that if you'd 00:44:14
like. 00:44:19
Would you like to see what they like to see, maybe one or two of them or would you like to do that offline? Sure, let's look at 00:44:25
one, OK. 00:44:28
Any potatoes garden would be a good one. OK. 00:44:32
Stop sharing here. 00:44:37
And. 00:44:40
We go, I didn't realize I wasn't sharing. I was looking at just my screen and thinking it was sharing. OK, so this is Tatum's 00:44:47
garden. Yeah. So this is just a kind of an expanded view of something that already exists here in our county. So you can kind of 00:44:54
just take a look at all the different types of equipment. You have some more traditional types of slides and structures that you 00:45:01
might see. 00:45:08
In a different playground and then kind of over there on the left you have some different options for play that is lower to the 00:45:16
ground, offers different experiences. This one's you know on up on the left is a spinning structure and then over on the right 00:45:21
seeing even more. 00:45:27
Ways to kind of go through that playground and interact. So that's definitely a very cool one, but they exist. 00:45:34
If you look back at that list too, and if you care to go and and check out the links, there's one in Santa Cruz and definitely. 00:45:41
As we get up more into the Bay Area, there are a number of inclusive playgrounds there as well. 00:45:49
Thank you, Secretary Hoops. 00:45:55
Are there any questions before we go out for public comment? 00:45:58
Seeing none, I guess my question would be what sort of coordination would there need to be with the recreational department here 00:46:06
in Pacific Grove? 00:46:10
You know to. 00:46:17
You know, collaborate with and yeah, I mean. 00:46:18
That is a great question. I think my goal tonight, because it's something that's new to our agenda, was really to just provide the 00:46:24
background of why it's a valuable. 00:46:29
Addition to a city and then maybe going forward. 00:46:37
It'd be something that we could talk about a bit more, but tonight was just for more the education on what it is. 00:46:42
Thank you. 00:46:51
Thank you. 00:46:52
So it's time for public comment. Comments and statements must pertain to inclusive playgrounds and should be addressed to the Task 00:46:54
Force, not the audience. Comments will be limited to three minutes. Will not receive task force action. Public comment is 00:47:00
encouraged if not disruptive to the meeting. And as Chair, if someone chooses to be disruptive, I will respond in a viewpoint 00:47:07
neutral manner according to Council policy. I will open public comment on inclusive playgrounds to those in person. 00:47:13
Seeing none, I'll open public comment on inclusive playgrounds to those present remotely. 00:47:22
No hands are raised. Chair hands are raised. I will now close public comment and bring Inclusive playgrounds back to the task 00:47:28
force. Is there any further discussion? 00:47:33
His parents as well as children and having everybody have a chance to play together on a level playing field, if you will so. 00:48:11
Yeah, I do. I do appreciate that. 00:48:19
Yeah. Thank you. 00:48:22
And I think it's very useful to have this as background information. I think the question about playgrounds are under the purview 00:48:24
of the Recreation Department and also the Recreation Commission. So, but I think this is and it's, it's an interesting 00:48:32
intersection as I suspect we will find where the Diversity Equity Inclusion Task Force has a purpose that's set upon us by 00:48:39
council. But there are other boards and commissions in the city committees whose work potentially overlaps or touches upon and. 00:48:47
I know that at one point there was some discussion of having sort of a meeting of different representatives or members of 00:48:55
different boards, commissions and committees around perhaps some of these bigger topics. I don't know what has happened with that, 00:49:02
but I think this could be a good example of something that would be fruitful perhaps to continue a discussion in the future. 00:49:09
Thank you. 00:49:17
Item 8C on the regular agenda is a report from the Metrics subcommittee of Vice Chair Freiberger and myself, and we'll provide a 00:49:19
brief oral report and then any task force questions. 00:49:24
OK. And. 00:49:31
Would you like to begin or would you like me to jump in? 00:49:34
I can maybe begin a little bit. We worked. It was our first meeting and it was along the lines of brainstorming the areas that 00:49:38
could come up. We first reviewed the DEI task Force framework to kind of remind ourselves of what areas we're looking at. Our 00:49:46
tasking is to promote diversity, equity, inclusion, and the participation of underrepresented groups. So how do you capture that? 00:49:54
How do you measure it? What data is important? 00:50:02
To know how we're progressing in those areas. So our discussions were around those areas. 00:50:11
How to identify the data and then also how to methods for gathering data? What what it could exist currently? What statistics? 00:50:18
Already exists, such as demographics, census information. 00:50:32
But also then other ways to gather data would be to interview key officials and perhaps even create a survey to the community to. 00:50:39
To involve and get data at a Broadway in a Broadway. 00:50:54
Yes, as the Vice Chair said, one of our purposes set upon us by Council is to monitor change and we really felt that as a tax. 00:51:00
How do you monitor change with that established exam? 00:51:12
Change is not always forward with progress. Sometimes change is things go backwards or things become negative. And so we felt that 00:51:28
that was also something that sort of how do you capture those statistics? And as the vice chair said, we looked at clearly census 00:51:35
demographic information. The school district also has demographic information and the City of Pacific Grove captures demographic 00:51:42
information on its employees and also on its City Council members. 00:51:49
One area that we had noted before and that I believe may have even come as a recommendation to council, there is no demographic 00:51:57
data collected on city volunteers, for example, members of boards, commissions and committees. I'm currently on a diversity equity 00:52:05
Inclusion Task force, a six month task force for the City of Marina. And one of the things that was discussed is how do you bring 00:52:12
diversity into elected and appointed officials and very often city volunteers get their start. 00:52:20
On Commission, a committee or a board and they get intrigued, they get interested, they want to get further involved in the city 00:52:28
and then they start perhaps thinking about running for office. And so again, if you look at city commissions, committees, boards 00:52:36
as sort of pipelines for increasing diversity and underrepresented populations engagement, that is certainly something that we 00:52:43
would want to capture as a baseline to say what is the composition of existing city boards, commissions and committees now? 00:52:51
And then how does that change overtime? So that could be monitored. Something that we had also previously discussed was there are 00:52:59
there are self reported metrics such as the census everybody fills out, collects certain strata of demographic data. Then there 00:53:06
are identities that may not be as visible and often things for gender and sexuality for example. And often it's very difficult to 00:53:14
get data on that because it is either a hidden one or a self reported one. So. 00:53:21
That's where we got into a good discussion of qualitative versus quantitative and looking for what you can measure versus looking 00:53:29
for at what people report. And so one question that we had really was part of our purpose. Well, the the reason for our purpose is 00:53:37
the city of citizens of Pacific Grove desire to improve the city's social environment. Well, what is the city's social environment 00:53:44
right now and particularly for underrepresented communities that are specifically named. 00:53:52
And that's where I think the vice chair was suggesting a survey, a very simple survey, but it could go out and say how do people 00:54:00
feel represented? How do people feel welcomed or feel that they belong? And specifically looking at underrepresented communities. 00:54:07
And then that got us into sort of thinking, what is the city's outreach to underrepresented communities? Are there specific things 00:54:14
that are done linguistically perhaps or? 00:54:22
In in using some different accessibility means, for example. So we realized again, as with many things that we look at, there's a 00:54:30
lot more that we have to learn before we can start proposing metrics. But we are going to be sort of following up with the city to 00:54:36
find out what things are collected already. 00:54:42
That we may not be aware of. Oh, I know, again, looking at the more negative side, some cities report hate crimes on an annual 00:54:50
basis and that could be something that, you know, you would monitor change. 00:54:56
So city police departments, I would say. 00:55:02
Yeah. So I think that's our report. 00:55:06
Are there any questions? 00:55:09
I'm sorry, I remember, Denise, if it's a question, this would be the the time for it. It's something for a discussion. We will do 00:55:23
public comment first. Well, I guess my, my question is, well, I guess I should go back then to. 00:55:31
There was consideration of a consultant, a consultant being brought in to do a survey of. 00:55:40
What sounds like the metrics are including the metrics of the city and I'm wondering. 00:55:51
Where that's at or if that's something that's worthwhile discussing at some point. So if it's the consultant at the Diversity 00:55:58
Equity Inclusion Task Force recommended, that will actually be touched upon at our work plan, which is the next agenda item. If 00:56:06
it's the consultant for the city's demographic survey, that was more recently, I believe, approved by City Council. 00:56:15
As far as? 00:56:23
Leading into the idea of not having elections at large. So I'm not sure which consultant it is that you're thinking of. 00:56:26
I don't know either because I just I heard that there was a consideration of consultant. It sounds like it would be what you're 00:56:35
going to bring up during the work plan. 00:56:40
The the DI task force OK. 00:56:48
But we will get to that. 00:56:51
Our next thank you. 00:56:52
Hey, if there are no other questions then I. 00:56:55
We will open it for public comment and again, statements must pertain to the Metric subcommittee and comments will be limited to 00:56:59
three minutes. Will not receive task force action. It's encouraged if not disruptive to the meeting. And as chair, if someone 00:57:06
chooses to be disruptive, I'll respond in a viewpoint neutral manner according to Council policy. And I'll open public comment on 00:57:13
the Metrics subcommittee report to those present remotely. 00:57:19
Thank you, Chair. I currently do not see any hands raised. Thank you. 00:57:28
I'll now open it to those in person. 00:57:33
And seeing none, I will now close public comment and bring the Metric subcommittee report back to the task force for any further 00:57:37
discussion. 00:57:40
All right. Thank you, Vice Chair Freiberger. We will continue our research and come back at a future time. 00:57:51
And the last item on our agenda is actually listed as item 88 on the published agenda, and that was moved during our agenda 00:57:59
review. And that's a review of the task force work plan. I'll provide a brief presentation and there will be time for questions 00:58:06
and public comment, then task force discussion with no action. Clerk, DI Coordinator Candel, would you please start the 00:58:12
PowerPoint? 00:58:19
Thank you. 00:58:33
Yes. So it is time to review our task force work plan that was adopted earlier this year. 00:58:35
Next slide, please. 00:58:41
And as always, because we want to make sure that the community and everyone has a good understanding of our purpose, we are first 00:58:43
of all test by the council to examine city policies, programs and practices, meaning those of the City of Pacific Grove, through a 00:58:51
community lens. We are all community volunteers to promote diversity, equity, inclusion, racial justice and healing. So not to 00:58:59
support, for example, we are here to promote. 00:59:06
Those things we are also here to promote the participation of underrepresented communities, some of whom have been identified by 00:59:15
council, people of color, LBGTQ, plus people with disabilities, immigrants. In our discussions, we also added youth under 17 and 00:59:23
under and economically disadvantaged persons. 00:59:31
And we are also to monitor change that occurs to diversity, equity, inclusion and racial justice within the city. 00:59:39
And finally, we're to provide feedback, guidance, strategies and recommendations. 00:59:48
To increase community engagement by underrepresented groups. So again, our focus is underrepresented communities and 00:59:54
underrepresented groups. 00:59:59
That distinguishes us from the Council, for example, who are elected to provide. 01:00:05
That to everyone, and everyone is included in their purview. 01:00:10
So you will note that provide feedback, guidance, strategies and recommendations seems to be open-ended to increase community 01:00:15
engagement. Next slide please. 01:00:20
Brings us to our powers and duties. This is what we are charged with doing. We act in an advisory capacity to the council and City 01:00:26
manager. So that is to whom we are providing our recommendations, our strategies, our feedback, and what on what topics? 01:00:34
Specifically on the topics of diversity, equity, inclusion, and racial justice as related to the City of Pacific Grove. So we act 01:00:41
as advisors, which means the council may sometimes task us with tasks to do. 01:00:49
Secondly, we recommend to the Council the adoption of such laws, rules, regulations, programs, and practices on the topics of 01:00:57
diversity, equity, inclusion, racial justice and healing that relate to the City of Pacific Grove. So we advise the Council and 01:01:04
the City manager, but we make recommendations only to the Council on these specific topics. 01:01:12
Thank you. 01:01:21
And then how does a work plan work? Well, in compliance with the Brown Act that says anytime we have a majority of our task force 01:01:22
together, we are together at an open noticed meeting, work plan is worked on, each area of the work plan is worked on and the 01:01:28
subcommittee which is 2 members, which is less than a quorum. 01:01:34
Less than a majority, The subcommittee, as you heard tonight, will research and draft recommendations or give regular updates. 01:01:41
And each time the subcommittee provides an update or a recommendation, public comment is received. 01:01:49
Then the task force will either approve or adopt the recommendation, revise it, or receive an update. 01:01:56
And then finally, with the results of our work plan, we either advise the city manager or provide recommendations to the City 01:02:03
Council. 01:02:06
Next slide, please. 01:02:10
So here is our task force work plan. It's called 20/23/2020 5:00 because we are carrying forward some items from the last work 01:02:13
plan. And the way this format is set up is we have the actual work plan item and then when or not it was approved by the task 01:02:21
force and then the subcommittee members and then the status and then any notes. 01:02:29
And so earlier this year we approved the top five items on the work plan. We also carried forward some past actions that had not 01:02:38
been completely completed. 01:02:44
So let's see, first of all was drafting the diversity and equity value statements and there was our subcommittee and that was 01:02:52
actually approved at our May 13th, 24 meeting. 01:02:58
And secondly was the cultural calendar and again our subcommittee and an update was received today. 01:03:05
Then identifying metrics and monitoring change also a subcommittee and the update was scheduled for today and it happened the DI 01:03:14
web page process and review. We have our secretary Hoops as the lead and an update was provided on May 13th and out of that came. 01:03:23
The public wish to have the opportunity to comment more upon it and the task force wish to have the opportunity to work more sort 01:03:34
of on the details of it. So a study session will be scheduled just on the web page. 01:03:41
And then finally, well, to develop and adopt the work plan. And so that was completed on March 11th, 2024. 01:03:48
So of our five items, two of which have been completed and three are still underway. 01:03:55
Our past actions, the DEI consultant selection recommendation, we had a subcommittee. 01:04:03
And that was pending city budget review was the latest update that we heard about that several months ago. 01:04:10
Secondly, was recommending that the City Council ratify into the municipal code and anti discrimination policy based on federal 01:04:18
law. You'll see when that was approved and the staff was researching whether that was completed. 01:04:24
Another approved action was recommend that the city promote community healing around the Feast of Lanterns with community partners 01:04:31
support. 01:04:36
What we discovered after that recommendation was that the role of the task force is really unclear. We don't facilitate open 01:04:42
community meetings. We provide Brown Act meetings on specific topics that are within our purview. The idea was that perhaps there 01:04:48
was some community partner who could step up and do that, but. 01:04:54
That was unclear. That's been just left hanging I believe. 01:05:01
There was a recommendation the city engage in outreach efforts to solicit feedback, especially from the Hispanic community via 01:05:07
survey on the idea of having a celebration for Hispanic Heritage Month. And that was sort of again left pending a future survey. 01:05:14
And then finally recommending that the City Council move forward with an inclusive crosswalk to welcome diversity. That was 01:05:21
submitted as a part of ACIP and it was not funded. 01:05:28
When I was looking at this, I realized that there are some other past actions that probably should be included as well. For 01:05:35
example, the Walkway of Remembrance. 01:05:40
That was actually brought forward a couple of times and I also realized that it might be helpful for the current task force as 01:05:45
well as the community to have a list of past work plans that were completed. Something that we actually talked about with a web 01:05:52
page is having some place where the community or staff could go and see every action that had been done by the task force. So if 01:06:00
the approval of the task force, I will add that to the next quarterly review. 01:06:07
Next slide, please. 01:06:17
So that's the end of our review. Now is the time for any questions, public comment and then discussion, no action. And when we get 01:06:20
into discussion, if you'd like to see the work plan again, that would be. 01:06:25
Happy to do that. 01:06:31
OK. Any questions? 01:06:33
I was well. 01:06:48
I wonder if we could see the well, we'll look at the work plan again during discussion, but. 01:06:51
I was also thinking about the consultant that we had recommended. 01:06:56
And that was last summer that we recommend the consultant and then I know you had brought this up as well. Kind of wondering. 01:07:04
Where it went? I know it was pending budget review. 01:07:15
However, I'm wondering also in light of things that have happened recently with this task force. 01:07:20
If there's a way to. 01:07:30
Pick that up again or bring it to council again, even with a little more sense of urgency, because even when looking through all 01:07:35
these the things that we've reviewed tonight, there are a lot of pieces that as. 01:07:43
Volunteer appointees I think we could use. 01:07:52
You know more. More guidance on from from a consultant. 01:07:58
So yeah, that was a thought. A question that came to mind is I wonder if there's a good way to bring that to council again or 01:08:03
recommend that it's brought to council again as an advisory committee. 01:08:08
So what I'd like to do is to take the question of sort of where is it now and see if I can ask Clerk DI Coordinator Kendall if 01:08:17
there are any updates to the idea that it was waiting for the budget process. 01:08:24
OK. 01:08:35
Right. Yeah, we have all of this. Yeah. So I don't have an update. 01:08:40
Ask that think so, but that's going to. 01:08:45
And then come back in like September with our next budget amendment where we look at additional things. So we know one thing I'm 01:09:18
not familiar with at this point is this, if we got our formal proposal from somebody and if that's a competitive proposal, what 01:09:24
the cost of that is and all that good stuff. So we might need to, you know, kind of see where that how much it was and where that 01:09:30
would fit in with any budget amendments that we take forward. So I would say that's kind of where it's at right now. I'll, I'll 01:09:37
work with. 01:09:43
Yeah, we'll work on, you know, pulling the dusting it off and taking a look at what's involved in it. 01:09:50
Thank you, City Manager. I appreciate that. 01:09:56
If there are no other questions, I do have a question since. 01:09:59
Two of us are new to the task force and haven't seen the. 01:10:04
The scope of work and the proposal, is there a chance before September that that we could review it and become familiar with it 01:10:10
and and take a look at it before it goes up before the Council? 01:10:16
Certainly. Actually, if you look in some past agenda packets, that information was provided when the task force took the 01:10:23
opportunity to. 01:10:27
And it would be, it's publicly available on the city's website. Yes, yes. And I will certainly. Yep. I'll reach out to you, Vice 01:11:05
Chair. Thank you. 01:11:09
I as well would like that that information I have a question and that is in terms of past actions. 01:11:13
What would be the next step? 01:11:24
For a couple of these recommendations which I find interesting to pursue, what would be the next step in in to bring it up? 01:11:28
In terms of a meeting or to bring it up. 01:11:39
As a proposal to you to bring up in terms of the meeting, yeah, OK, great. So after public comment, let's pull that into the 01:11:42
discussion and sort of how to sort of move some of them forward on the next step. Great. 01:11:49
OK. 01:11:57
So it's time for public comment. Comments and statements must pertain to the work plan. It should be addressed to the Task Force 01:11:58
and not the audience. Comments will be limited to three minutes. Will not receive Task force action. Public comment is encouraged, 01:12:06
if not disruptive to the meeting. As chair, if someone chooses to be disruptive, I will respond in a viewpoint neutral manner 01:12:13
according to Council policy. So I'll open public comment on the work plan. The members of the public present remotely. 01:12:20
Thank you, Chair. No hands are raised. Thank you. Now I'll open it to those in person, public comment on the work plan. To those 01:12:30
in person and seeing none, I will now close public comment and bring the work plan. 01:12:36
I will reopen public comment to those present remotely and welcome. Thank you, Chair, Inga, Lawrence and Dimmer. 01:12:46
Thank you, I actually had my hand raised at the proper time. I don't know what happened. 01:12:57
As I remember the consultant, it was a very high price tag in the $300,000 range. It was not going to go anywhere, but the DEI 01:13:04
bravely passed it to council, which didn't have a budget for it at all. And. 01:13:13
It was. 01:13:25
It was a very controversial consultant, so I mean, that's my recollection of it. So I do encourage those new members to go back 01:13:27
and actually look at videos too, to see what they can glean from it. 01:13:35
And the crosswalk actually did go to the traffic and safety and Dan Go came up with in the traffic and safety. It was like, oh, it 01:13:44
required special paint and it required special warrants and it required a whole lot of things. And so it really wasn't going 01:13:51
anywhere either. 01:13:57
So I just wanted to pass that on as me, just a member of the public and my recollections of being at all these meetings and give 01:14:05
you further places to look as in the Traffic and Safety Commission or wherever else. 01:14:14
Thank you very much. 01:14:23
Thank you. 01:14:26
No further hands are raised. Chair. 01:14:29
I will now close public comment return to the task Force and if we may have the work plan PowerPoint slide put up again, I think 01:14:32
that would be helpful. 01:14:36
One thing to note that the task force does not have a budget. Most boards and commissions and committees do not have a budget, 01:14:44
meaning we have any money we have the authority to expend. One of the city boards, commissions or committees, I believe does have 01:14:51
a budget that was approved by council, but we do not. So typically if there's a project that we want to recommend, most often the 01:14:59
project goes under the city's annual capital improvement project submittal process. 01:15:06
And then it's reviewed with all of the other types of capital improvement projects that I reviewed annually by the council who 01:15:14
also have a very limited budget. So I think that was a member of the public gave some useful information on some of the things 01:15:21
that could cause a recommendation not to be carried forward. OK. 01:15:28
Great. Umm. 01:15:36
All right. So further discussion about this, the work plan. 01:15:37
Action. 01:15:53
That involves the the outreach efforts via survey to solicit feedback, especially from the Hispanic community and it says pending 01:15:56
future survey. 01:16:00
I'm wondering how. 01:16:07
Umm, you know how? What would be the next step, if that was to go forward at all? 01:16:09
Umm, yes. So I believe this was attached to another action, which was there was real interest from the community and there being 01:16:18
some sort of a community event focused on the Hispanic community. And again, it gets into that sort of interesting as a task 01:16:26
force, we're not event planners. Typically the recreation board will be the one that will review any sort of events, recreation 01:16:33
staff, come up with events, library staff. So it was sort of. 01:16:40
What do we do with this great idea? How do we move it forward? And so one thought that was. 01:16:48
Had by that subcommittee was to have a survey done to solicit feedback on what what would be wanted in a celebration like that. We 01:16:55
as a task force, as volunteers, do not run our own surveys for the city. Typically we work through city staff if there's a survey, 01:17:02
and I know from having been city staff that one of the things you don't want to do as a city is bombard people with too many 01:17:09
surveys. So often they'll be different surveys coming out from different departments. 01:17:16
So I think if we were to discuss recommending any future survey, I think would think we would want to be as specific as possible 01:17:24
about what the goal would be, about who the audience would be, what sort of information would want to be solicited and then sort 01:17:31
of ask staff then to sort of. 01:17:38
Potentially cue that forward and I'm looking to staff for any further enlightenment or clarification. 01:17:45
I have none. OK. 01:17:54
Chairman Bo, from what you had said, I understand that the idea of having an event was. 01:17:57
Received positive feedback and that the survey The way this reads is to to identify the name or title for the celebration. Could 01:18:04
the entire recommendation the way it is be moved to. 01:18:11
Or suggested to be moved to the right organization and have them identify the name or title that would be most appropriate rather 01:18:19
than have us do do it. That that could be one way of one way of doing it. Again, that would take some, again, sort of interesting 01:18:26
legwork from our organization, from our task force to identify an organization and then figure out how to bring something like 01:18:33
this forward. I would actually say this is kind of. 01:18:39
And not all of them fit with what a Brown Act City board Commission is able to do. I think Laura could do, yeah. 01:19:20
So I think there's also how much of our work is the task force? 01:19:59
Are we working on right now, do we want to be looking back at the past saying how do we move this forward? Or do we want to be 01:20:04
looking at what the community is asking for us from us now and sort of figuring out how to how to do that? And, and I think I 01:20:10
think it's an interesting discussion. 01:20:16
I think it's it's just my nature when I see things that are still pending to one closure on absolutely, but certainly looking 01:20:29
forward-looking in the present moment, looking at what the community is requesting and suggesting I think would be our path 01:20:36
forward. Yeah, I think my my sense is just trying to get a sense of how exactly what could we do specifically, you know, be it in, 01:20:44
I don't know, a letter form or something, something specific to. 01:20:52
Addressing these things without necessarily. 01:21:00
You know, doing much more but but acknowledging, you know. 01:21:03
As a task force, yeah. And it's, again, as a task force, it's always been a bit of a struggle. Our powers and duties are to advise 01:21:10
the city manager and City Council and recommend to the City Council. So, you know, going out, working with community groups or 01:21:17
helping to promote more civility in the city. All of those things are big charges. 01:21:25
That may not necessarily fit with our our lane that we're in. And I think the name of our task force, I think. 01:21:33
The diversity, equity and inclusion, I think community members and others look to us to take responsibility for that within the 01:21:44
entire city. But again, we are council appointees, so our role is to recommend and to advise. 01:21:52
And it's, it's, it's, it's a, it's a very interesting position to be in. There's not when we first started as a task force, there 01:22:01
are not a lot of diversity, equity, inclusion committees set up across. It was hard to find some sort of parallels and some 01:22:09
models. And yeah, so these are all great questions. I think these really are. 01:22:17
Thank you. 01:22:26
I think. 01:22:28
Something we've talked about before too, and something that is a challenge of our task force is that a lot of the charges we have 01:22:29
are. 01:22:34
Slow going. We, we don't come out with, you know, we set out to do something. It's done, you know, we put it on the agenda. It's 01:22:41
done. So many of the things that we end up with in our work plan and on our agenda. 01:22:47
Are have to come back we have to come back to them over and over again because it's a constant kind of work in progress to figure 01:22:55
out metrics to figure out you know who who it is who are underrepresented groups all these things that we. 01:23:03
Are working on are also growing and changing all the time so even in considering that when we're looking at the past actions we 01:23:13
may be in a place now where yeah it is better to take what the community is asking for now I. 01:23:20
With the recognition that I think you know, specifically when we're talking about the consultant, there are certain things that 01:23:29
are going to. 01:23:33
We might need to carry forward with us in order to be able to kind of stay in our lane and have our our work on our work plans and 01:23:38
have our community needs met. 01:23:43
But yeah, I think that's always, I think that's definitely like a frustration I've had. I know it's something we've talked about 01:23:50
at other meetings, right? Like you said, can we just write a letter and move forward? It feels like we want to have a. 01:23:56
Projects done and. 01:24:05
I think we don't always work exactly in that capacity the same way that other committees might. 01:24:07
Yeah. And I also think that something that just sort of struck me was one of the things we had asked about was to get more 01:24:13
information, for example, on the city's ADA transition plan, which is something that all cities work on and they work on sort of 01:24:18
continuously. 01:24:23
And I think that sometimes, perhaps the city's. 01:24:28
City staff may not necessarily see us as a resource to help support their work, to help provide a citizen's perspective in a in 01:24:33
that would complement public comments at meetings. And so I think that I think we also had this discussion around the idea of the 01:24:41
city contract for the demographer and the city moving towards moving away from at large elections, that this really has to do with 01:24:48
underrepresented people. And is there a role for the task force? 01:24:56
To advise the City Council to, to somehow assist the City Council in the work they're doing with that. So that's sort of assisting 01:25:04
the staff with the ADA transition plan, assisting the. 01:25:10
And I don't mean, you know, rolling up our sleeves and getting in there writing reports or something, but is there some way that 01:25:15
we could provide some additional perspective that would be helpful? 01:25:19
Yeah, I, I guess what I would. I guess what I would ask is. 01:25:26
Is there is there a way or is it feasible at all for us as a task force to reach out to various entities? OK. And if we're going 01:25:34
to give the city staff information, you know, is it is it is it within our purview to reach out ourselves, you know, take on some 01:25:44
action and then go to the city and say this is what we found? 01:25:54
You know, in terms of. 01:26:04
Whatever. I mean, I don't know if that's too vague or not, but I mean, I'm just thinking about what what's doable here for us as a 01:26:07
task force. 01:26:11
Yeah, and I think that's an interesting question. As a Brown ACT body, we only take action together in public. So for any member 01:26:16
of our task force to be charged with doing something that is going out officially representing the task force and the city, 01:26:23
connecting with another organization for something like that, I think we'd have to sort of think about what our role is and how 01:26:29
how we would do it within our framework of being a Brown Act committee. But you're making me think of something, which is we 01:26:36
started off last year by inviting. 01:26:42
Organizations in to make presentations and the presentations were that were to inform us about diversity, equity and inclusion 01:26:49
actions taken by other organizations in the city and in the region, but they were also an opportunity to inform the public. So the 01:26:56
first one was Monterey Salinas Transit and they talked about their role and their initiatives. And we we've had some other, we 01:27:04
heard from the city IT staff about accessibility on the website. We heard about some of those things. 01:27:11
One of the things that it just occurred to me is that as we're looking at our web page, which is on our task force work plan, we 01:27:19
are going to be identifying some community groups to be resources. And I wonder if a new round of presentations perhaps from some 01:27:25
of those community groups might be informative for us and might also be informative for the public and start making you know some 01:27:32
of those those connections. So that may be something that we may want to think about shifting the focus with presentations and, 01:27:38
and having more of a. 01:27:44
Community group and again, it's, it's usually the way presentations are done for our task force. It's not a full blown question 01:27:51
and answer type thing. It's more they provide information to us and then we have the opportunity to sort, take it in and absorb it 01:27:57
and then work it into our works. So could be a possibility. 01:28:03
Let's see now it's June, July, August, September. So I would say September would be our next review of our work plan. 01:28:11
And we'll have, we'll have more information with it and we will, we'll see how it goes. All right. Well, thank you all very much. 01:28:18